How to Set Up GTD in Notion (Templates Included) - MARAY

GTD dashboard overview MARAYNotionTemplatesLifeOSAboutNotionTemplatesAboutProductivitysystemsLifeOSGoalsSystemHowtoSetUpGTDinNotion(TemplatesIncluded)AykMartirosyanAugust16,2021October24,2021NotionMostpopulartutorials&templates1GoalSysteminNotion4LifeOS2JournalinginNotion3GTD inNotion5SecondBrainContentsDon'twanttobuildfromscratch?Downloadthetemplateandfollowalong.DuplicateGettingthingsdoneisaframeworkthathelpstoexecuteyourwell-plannedgoalsandtasksconsistently.GTDasataskmanagementsysteminNotionhasacoupleofclearadvantagesoveratraditionalto-dolist.First,yourunproductivenessisvisible.Anythingyoumissed,anythingyouarenotmakingprogresswithwillbevisibleonthedashboard.Second,theconceptoftheinboxmakesyouwanttogetridofalltheunsortedandunfilteredtaskscapturedthroughouttheday.Myinnerperfectionistfinallybecameusefulasithelpsmetobringthetasksinboxtozero.Inthistutorial,Iwillexplainhowtobuild**DavidAllen'sGTDinNotion**.Afteranoverviewofthedashboard,whichisessentiallythewholesystem,we'llgothroughastep-by-stepprocesstocreatethedatabasesandarrangethemnicelyonthedashboard.Youcanfindduplicatethe[GTDdashboardtemplateinNotion](https://maray.gumroad.com/l/hZSOk)andfollowalong.I'llgivefirstanoverviewofthesystemandthenexplaineachpartseparately.Ialwaysrecommendtobuildfromscratchbyyourselftolearnandunderstandhowitworksbetter.IassumeyouarefamiliarwiththeconceptofGettingThingsDonefromDavidAllen'sbook.Irecommendtoreadasummarytounderstandtheconceptdeeper.Nonetheless,Iwillexplainhowthesystemworksandyou'llgetthegist.##GTDdashboardoverviewTheGTDdashboardissimplebutquiteadvanced.Itconsistsofthefollowingparts:1.Actionsfortoday.2.ActionsInbox.3.Projects&IdeasReview###ActionsfortodayOntop,Ialwaystracktheactionsplannedfortoday.Theseareactionsthathave`Dodate`setfor`@today`.`Dodate`isaconceptIlearnedfromAugustBradley.Itisnota`Duedate`,butthedatewhenyouintendtoworkonit.Deadlinesneverworkedforme.Dodateswork.###ActionsInboxNext,youcanseeyour`ActionsInbox`.Theseactionitemsneedtobereviewed.Hereisthelistofusecasesfor`ActionsInbox`.1.Corepropertiesarenotfilledoutproperly.Noprojectoroutcomewasassigned.2.The`Dodate`ismissed/due.Tasksyouhavemissedappearhere.3.Unsortedcapturednotes,tasks,goalsthatneedtobesorted.First,properties.Theyareimportanttofillinbecauseyoucanunderstandwhatareyoudoingthatexactlyfor.Sonexttimewhenyouassignanoutcometoataskyou'llknowwhatisyournextmilestone.**Doesthisactionmakeyouclosertoyourplannedmilestone?**Secon,sometimesmydaydoesnotgoasIplannedandIcannotfinishatask.ThattaskappearsintheinboxsothatInevermissit.Anotherusecaseisrecurringtasks.EverySundayIhaveataskassignedtomy`weeklyreviews`.Thatassignmentwillbevisibleinthis`Inbox`.Finally,thebiggestusecaseis**capturingyourquicknotes,tasks,ideas**.ThroughoutthedayIalwayscomeupwithideasandunlessIwritethemdownIwillforgetthem.ThewholeGTDconceptcomesfromthefactthatourmemoryisnotgoodforlong-termstorage.It'sgoodatmakingassociationsandgeneratinggoodideas.The**captureinbox**augmentsthebrain.Ithelpstostoretheinformationandletthebrainworkonthecreativetasksinsteadofbeingbusykeepingcertaininformationinmind.Wheneveryouthinkofanidea,writeitdownintheinboxanddecidewhattodowithitlater.It'sworthspendingabitoftimecapturingit.###ProjectsandIdeasReviewIhaveaseparatetablededicatedtojust`ideas`andlinkedto`Projects`,and`KnowledgeLab`.Ifoundcapturingideastremendouslyuseful,nomatterhowabsurdorbrillianttheyare.Otherwise,youwon'trememberthem.Overthecourseof6months,sinceIcreatedmyproductivitysystem,Icollected38generalideasand45content-relatedideas.AyearagoIusedtothinkthatIdon'thaveanyideasofwhattodoinmylifebut**nowIcanchoosefrom83**.Projectsthatneedreviewarethelastpartofthe**GTDDashboard**.ProjectsaccordingtoGTDphilosophyaregoalsthatrequiremorethan3tasks.Idon'tcategorizethemsostrictlyinmyproductivitysystem.Ifagoalisindeedsomethingbiggerthanacoupleoftasks,thenIcreateaprojectwhichisessentiallyaworkspaceforrelatedinformation.UpuntilusingGTDIcreatedmanydifferentprojectsthatIwasinterestedin,butIwouldeithernotreviewthemorkeepfrozen,withoutanyactionsassigned.InmynewsystemIcanalwaysseewhichprojectsdonotmakeprogressaswell.EachmonthImakeabigreviewtoassignnewactions,changeoutcomes,addnewonesandsoon.`Projectsview`isfilteredtoshowprojectsthathavecertainstatusandhave0remainingactions.Youshouldeitherassignnewactionsorchangethestatusoftheprojecttohidefromtheinbox.##GTDTaskManagementSystem.Step-by-stepguide.###1.Createtasks,projects,andideaswithNotiondatabasesInstructionforcreatethedatabaseswithscreenshots.Thereare3differentmaindatabasesinthesystem.1.`Actions`-tasksassignedto`Projects`2.`Projects`-databaseofprojectworkspaces3.`Ideas`-brainaugmentationdatabasethatcontainsallofyourideas:)**a.CreateaNotiontablecalled`Actions`withthefollowingproperties:**-`Progress`-doesitmakeenoughprogress?-`Priority`-howimpactfulisthetask?-`Done` -checkmark-`Dodate`-whenyouactuallygoingtoperformthetask-`Project`-theworkspacetoworkin.Researchandperforminoneplace.Checkoutdifferentfiltersandsortsontherootviews.**b.CreateaNotiontablecalled`Projects`withthefollowingproperties:**-`Progress`-doesitmakeenoughprogress?-`Priority`-howimportantistheproject?-`Timeline`-setatimeframe-`CompletedActions`-`Rollout`itemsfrom`Actions`.Countscompletedactions-`TotalActions`-`Rollout`totalitemsnumberfrom`Actions`-`Currentstate`-equationprogressbar-`Actions`-linkto`Actions`database-`Ideas`-linkto`Ideas`database**c.CreateaNotiontablecalled`Ideas`withthefollowingproperties:**-`Type`-forsortingandfiltering-`Project`-linkto`Projects`database###2.SetuptheGTDdashboardpageinNotionin3stepsNowthemostexcitingpart.Makingacleandashboardthatisfocusedontheactions,projectsandideas.1.Setupthe`Actions`viewfortodaywiththefollowingfilteringandsorting.b.Createanother`linkeddatabase`from`Actions`.ThistimeitwillbetheActionsInboxwithabitmoreadvancedfiltering.c.Createlinked`Projects`and`Ideas`databaseswiththefollowingfiltering:Thebuildisdone!Feelfreetomodifythedashboardtobringsomethingelseimportanttoyourattention.##FinalthoughtsNotionisanexcellenttoolforcreatingaGTDsystemtomanageyourtasks.It'sprovenmorereliablethanasimpleto-dolist.YoucanduplicatethisfreeGTDNotiontemplatehereifyouhaven'tdoneityetso.It'sstillwork-in-progress,makesuretocheckitfromtimetotimeforupdatesandimprovements.Asalways,Iamopentofeedbackandimprovements.Joinmeondiscordtodiscussit!SubscribetomylaconicnewsletterYouwillreceiveawelcomeletterwithallmyfreetemplatesplusfutureupdatesThankyou!Yoursubmissionhasbeenreceived!Oops!Somethingwentwrongwhilesubmittingtheform.JoinourcommunityondiscordTheInternetmademeetinglikemindedpeoplemucheasier.Joinustoconnect,learntogether,shareexperienceandbecomefriends.Here'stheinvitelink↗totheserver.Cometosayhi👋MarayBlogWikiProductivityHowtocreateagoalssystemthatwillorganizeyourlifeandpromoteprogress.Dailyjournalingandthetremendouslong-termbenefits.ProductivitylessonsIlearnedsinceItookcontrolovermylife.Howmotivationworksandtheunderlyingprocessesinthebrain.MaladaptivePerfectionism:WhytoAimforExcellenceInstead.Whyrelyingoninspirationandmotivationisnotthebestidea.7waysIuseNotiontoincreasemyproductivity.LearningandcreativethinkingLearnhowtousefirstprinciplethinking.Howmotivationworksandtheunderlyingprocessesinthebrain.MaladaptivePerfectionism:WhytoAimforExcellenceInstead.Knowledgemanagementsystema.k.asecondbraininNotion.Whyrelyingoninspirationandmotivationisnotthebestidea.TemplatesandSystemsinNotionACompleteNotionTutorialforBeginners(2021)HowIorganizemylifewithanoperatingsystem.CreateadigitalandinteractiveresumeinNotion.Thefirstattemptatbuildingasystemforrunningabusiness.DesignSystemforarchitectstoorganizeworkandbecomemoreconsistent.GettingThingsDoneimplementedinNotionBloggingHereIexplainwhyI useWebflowforbloggingandwhyyoumightwanttoo.HowIuseNotiontomanagecontentcreation.YoumightalsolikeIn-depthGuidetoMyLifeOSinNotion(2022)December20,2021NotionMySecondBraininNotion(AlternativetoPARA)November21,2021Notion