How to Convert Microsoft Word Files to PDFs (Step-by-Step)

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How to Use the Acrobat PDFMaker Add-in ... Alternatively, select the File tab (see figure 1) and then select Save as Adobe PDF from the Backstage view (see figure ... SkiptomaincontentSkiptosecondarymenuSkiptoprimarysidebarSkiptofooter ThistutorialshowshowtoconvertMicrosoftWordfilestoPDFs.ThereareseveralwaystoaccomplishthistaskinMicrosoftWord,sotodaywewillfocusonthemethodIbelieveisthemostuser-friendly. Inthefinalsection,wewillalsobrieflydiscusstheAdobeAcrobatPDFMakeradd-inandlookathowtouseit.(TheAcrobatPDFMakeradd-inisnotrequiredtofollowthestepsinthemainsectionbelow.) DoyouneedtoconvertaPDFtoaMicrosoftWordfile?Pleaseseemyothertutorialtitled“HowtoConvertPDFstoMicrosoftWordFilesinAdobeAcrobat.” ThistutorialisavailableasaYouTubevideoshowingallthestepsinrealtime. Watchmorethan150otherwriting-relatedsoftwaretutorialsonmyYouTubechannel. TheimagesbelowarefromWordforMicrosoft365.ThesestepsalsoapplytoWord2021,Word2019,andWord2016.ThestepswillbesimilarinWord2013andWord2010. HowtoConvertaMicrosoftWordFiletoaPDF OpentheWordfile(.docxfile)youwanttoconverttoaPDF. ProTip:Windowsuserscanusethekeyboardshortcutf12orfn+f12toopentheSaveAsdialogboxandskiptostep5. SelecttheFiletabintheribbon. Figure1.Filetab SelecttheSaveAsoption intheBackstageview. Figure2.SaveAsoption SelecttheBrowseoption. Figure3.Browseoption SelectthelocationwhereyouwanttosaveyourPDFintheSaveAsdialogbox. Figure4.Locationstosaveas SelectPDF(*.pdf)fromtheSaveastypemenu. Figure5.“Saveastype”menu (OptionalStep)SelecttheOptionsbuttonifyouwanttoselectadditionaloptions. Figure6.Optionsbutton (OptionalStep)SelectadditionaloptionsfromtheOptionsdialogbox,suchasconvertingonlyaspecificpagerange. Aftermakingyourchoices,selecttheOKbutton. Figure7.SaveAsOptionsdialogbox (OptionalStep)SelectOptimizeforStandardorMinimumsize. ProTip:TheMinimumsizeoptionishelpfulifthestandard(original)sizeistoobigtoemail.However,therecipientoftheemailwillnotbeabletoconvertthePDFbacktotheoriginalfilesize. Figure8.“Optimizefor”options (OptionalStep)DeselectOpenfileafterpublishingifyoudonotwantthePDFtoopeninacompatibleapplication,suchasAdobeAcrobat,AcrobatReader,orawebbrowseraftertheconversionprocessiscomplete. Figure9.“Openfileafterpublishing”option SelecttheSavebutton. Figure10.Savebutton WhatIstheAdobeAcrobatPDFMakerAdd-in? AdobeAcrobatPDFMakerisaplug-in(whichMicrosoftcallsanadd-in)thatallowsyoutostreamlinetheprocessofconvertingPDFsinWindows. AcrobatPDFMakercomeswithAdobeAcrobatProDC,AdobeAcrobat2020,andAdobeAcrobat2017.Bydefault,itwillbeaddedtoyourOfficeapplicationsuponinstallationofAcrobat.InWord,itwillnormallyappearintheHometaboftheribbon. Figure11.AdobeAcrobatgroupintheHometab ItwillalsoappearintheBackstageview. Figure12.“SaveasAdobePDF”intheBackstageview HowtoUsetheAcrobatPDFMakerAdd-in OpentheWordfile(.docxfile)youwanttoconverttoaPDF. SelecttheHometabandthenselecttheCreateandShareAdobePDFbutton(seefigure11). Alternatively,selecttheFiletab(seefigure1)andthenselectSaveasAdobePDFfromtheBackstageview(seefigure12). SelecttheYesbuttoninthealertboxstatingthatyourfilemustbesaved.(Thisalertboxwon’tappearifyourfilewasrecentlysaved.) Figure14.AcrobatPDFMakeralertbox SelectthelocationwhereyouwanttosavethePDFintheSaveAdobePDFFileAsdialogbox. (OptionalStep)UncheckViewResultifyoudonotwantthePDFtoopeninAdobeAcrobatoranothercompatibleapplicationaftertheconversionprocessiscomplete. Figure14.ViewResultoption (OptionalStep)SelectRestrictEditingifyouwanttosetsecurityrestrictions. Figure15.RestrictEditingoption (OptionalStep)SelectsecuritychoicesfromtheAdobePDFMakerSecuritydialogbox: SetapasswordtoopenthePDF. SetapasswordtoeditorprintthePDF. Selectrestrictionsforediting,printing,orcopyingcontent. Aftermakingyourchoices,selecttheOKbutton. Figure16.AcrobatPDFMakerSecuritydialogbox (OptionalStep)SelecttheOptionsbuttonforadditionaloptions. Figure17.Optionsbutton SelectadditionaloptionsfromtheAcrobatPDFMakerPDFOptionsdialogbox,includingchoosingtoconvertaspecificpagerange. Aftermakingyourchoices,selecttheOKbutton. Figure18.AcrobatPDFMakerOptionsdialogbox SelecttheSavebutton. Figure19.Savebutton RelatedResources HowtoCombineFilesintoOnePDFinAdobeAcrobat HowtoInsertPDFsintoMicrosoftWordDocuments(PC&Mac) HowtoRedactPDFsinAdobeAcrobatPro UpdatedMarch18,2022 PrimarySidebarSearchthesite... MeettheAuthor Hello!MynameisErin.Iamatechnicalwriterandeditorwhoshareswriting-relatedsoftwaretutorialsonthiswebsiteandonYouTube. RecentTutorials Categories Footer Email:[email protected] Phone:708-669-9503 PrivacyPolicy|TermsofUse

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