Dedicated GTD applications on Windows - Getting Things ...

Hi, Being new to GTD I'm still on a very steep learning curve and have ... I'm on Windows with an Android phone and would want to use an app ... Home Forums What'snew Login Register What'snew Newposts Menu Login Register Home DavidAllenCompanyForums PUBLIC:DiscussTools&SoftwareforGTD Youareusinganoutofdatebrowser.Itmaynotdisplaythisorotherwebsitescorrectly.Youshouldupgradeoruseanalternativebrowser. DedicatedGTDapplicationsonWindows Threadstarter AdrianHolmes Startdate Aug23,2016 1 2 3 Next 1of3 Next Last AdrianHolmes Registered Hi, BeingnewtoGTDI'mstillonaverysteeplearningcurveandhaveyettolockdownthebesttoolsformeandmypartner.I'mcurrentlyusingTrello,EvernoteandseveralIFTTTrecipes.Thiswasagreatstart,howbutnowthatmyknowledgehasincreasedandmyrequirementshavebecomesmoresophisticatedandI'mfindingittoodifficultto'crowbar'thisintomycurrentsetup. IknowsomepeopleareusingZendoneandFacileThings. FromwhatIcanseethesededicatedapplicationsarebettersuitedtothetask,especiallyforanovicesuchasmyself.Ifdesignedcorrectlytheyshouldpromotegoodhabitsandaidmylearning. I'monWindowswithanAndroidphoneandwouldwanttouseanappwhichisconnected,ieagoodapisoservicesuchasIFTTTcanbeutilised.I'mhappytopayfortherightproduct. I'mkeenonthe'topdown'approachwith'areasoffocus'drivingmy'projects'and'projects'drivingmyactions.AsI'msureistrueformostmypartnerworkasateamsotheabilitytoconnectaccounts,shareproject,listsetcisveryimportant. Myquestionis,whichoneisbest?What'syourexperienceoftheseifany? Thanks   G Gnopps Registered Inmyexperience(averynon-comletelistoftheiradvantages/disadvantages): Facilethings +GreatforGTD-novice +GoodwithEN-integration -NoIFTTT/Zapier -Non-workingAndroid-app Zendone +SuperbEN-integration +Workswell -NoIFTTT/Zapier GTDNext +Extremelyfast -NoIFTTT/Zapier Toodledo +Veryconfigurable -NoautomaticNext-actions Clearcontext +GoodthatitusesnativeOutlook-tasksandhasnicefeatures -Veryslowdevelopment -NoautomaticNext-actions Doit,Nirvana,MLOIhaven'tusedenoughtocomment.AsIwroteearlierIcurrentlyuseacombinationofOutlook(quick-actionstoforwardtoENtocreateatodoinZendone),Taskclone,EvernoteandZendoneforworktasks.ForprivatetasksIuseEN+Facilethings. Also,whileIusuallypreferFirefoxIcurrentlyuseZendoneasaWindows10-appthroughChrome.Thiscanbedonewithanyweb-basedtasksystem. 1.GotowebpageinChrome 2.Clickhamburgermenu,Moretools,Addtodesktop 3.Makesure"Openinnewwindowischecked"andcreate 4.DragiconinWindowstowhereeveryouwantit   bcmyers2112 Registered Asking"whatGTDsoftwareisbest"islikeasking"what'stheprettiestcolor?"Thereisnoobjectiveanswer.Andwhatworkswellforonepersonmaynotworkwellforanother. Alsoafteryearsoftryingtofindsoftwarethatwould"promotegoodhabits"Icantellyouthereisnosuchthing.Theonlythingthatpromotesgoodhabitsispersistenceanddiligence,andthosearethingsyouhavetobringtothetable. ItriedGTDinfitsandstartsbeginningin2007.Ionlyreallyappliedmyselftolearningitin2014,andit'stakenmeuntilnowtofeellikeI'mbecomingproficientatit.So...hanginthere.It'sveryworthit.   PeterW Registered AdrianHolmessaid: Hi, BeingnewtoGTDI'mstillonaverysteeplearningcurveandhaveyettolockdownthebesttoolsformeandmypartner. I'mkeenonthe'topdown'approachwith'areasoffocus'drivingmy'projects'and'projects'drivingmyactions. Clicktoexpand... Regardingyourinterestinusinga'topdown'approach,checkoutthisoldthreadontheforums: http://forum.gettingthingsdone.com/...getting-things-done/386-top-down-vs-bottom-up Asforthetooltouse,bcmyers2112isspoton.It'snotaboutthetool.It'saboutyou.   TesTeq Registered AdrianHolmessaid: Myquestionis,whichoneisbest?What'syourexperienceoftheseifany? Clicktoexpand... TryNozbe.Windows,Mac,Android,iOSwithfullsynchronization.   G Gnopps Registered bcmyers2112said: Asking"whatGTDsoftwareisbest"islikeasking"what'stheprettiestcolor?"Thereisnoobjectiveanswer.Andwhatworkswellforonepersonmaynotworkwellforanother Clicktoexpand... Verywellsaid!Myneedhasalsochangedduringtheyears,eitherduetoexternalfactors(e.g.workrequirements)orinternal(howIimplementGTD),meaningmytaskmanagershavechangedalongwithit.   Oogiem Registered AdrianHolmessaid: BeingnewtoGTDI'mstillonaverysteeplearningcurveandhaveyettolockdownthebesttoolsformeandmypartner.I'mcurrentlyusingTrello,EvernoteandseveralIFTTTrecipes.Thiswasagreatstart,howbutnowthatmyknowledgehasincreasedandmyrequirementshavebecomesmoresophisticatedandI'mfindingittoodifficultto'crowbar'thisintomycurrentsetup. Clicktoexpand... Iwouldcautionyouontryingtoget2peopletousethesamesystem.GTDisverypersonal.Yourpartnermaythnkdifferentlyorneeddifferentthings.DOn'ttrytofityourneedsintotheirs. Andtothelargerissue,thereareno"Best"tools,onlytoolsthatworkbestforaparticularpersonintheirparticularoperatingenvironment.Andthatmightchangeovertime. WhatI'ddoiscreateaprojecttolocatethebestGTDtoolsforyou.Andstartworkingonthatbutdon'tjustjumpoffandintosomethingwithoutthinkingaboutyourgoalsandwhatisimportanttoyou.Thinktooabouthowyouworkandwhatyoumusthavevswhatisnice. AdrianHolmessaid: I'mkeenonthe'topdown'approachwith'areasoffocus'drivingmy'projects'and'projects'drivingmyactions.AsI'msureistrueformostmypartnerworkasateamsotheabilitytoconnectaccounts,shareproject,listsetcisveryimportant. Myquestionis,whichoneisbest?What'syourexperienceoftheseifany? Clicktoexpand... IcametoGTDfromCovey,soveryfocusedontop-down.IttookmeyearstoletgoofthatandseparatethehigherGTDlevelsfrommydaytodayoperationallists.Itriedtokeepallprojectswithinfoldersbyareaoffocusbutthatgetsunwieldy.It'saloteasierandmoreintuitivenowtoreviewmyAOFsonaregularbasisinthecontextofmyactiveprojectsbutkeeptheactiveprojectsinonebunch. NowIhavethingsinasetoftoolsthatworksformeandhaveremainedstableintermsoftoolssince2009.Myexactimplementationofthosetoolshaschanged,thehardwarehaschangedandhowIusethemhaschangedbutthebasictoolsarestillthesame.I'minaMacecosystemsomytoolsareOmnifocusforlists,DEVONThinkforelectronicprojectsupport,higherlevelthinkingandmanyofthesomeday/maybelistsandMacCalendarappformyscheduleditems.   kelstarrising KellyForrister|GTD®Coach Thislistmighthelpnarrowitdown:http://gettingthingsdone.com/common-tools-software/ Thereisno"perfect"toolexcepttheoneyoutrustandusesothatyourmindisfree.Thatwillbedifferentforeveryone. IuseEvernote.DavidAllenusesLotusNotesandEvernote.I'mcurrentlywritingaGTDSetupGuideforWunderlistandamveryimpressedwithwhatanelegantlistmanageritis. Here'sanarticlethatmaygiveyouandotherssomedirectionaswell:http://gettingthingsdone.com/wp-content/uploads/2014/10/how-to-choose-a-tool.pdf Hopethishelps!   TesTeq Registered kelstarrisingsaid: I'mcurrentlywritingaGTDSetupGuideforWunderlistandamveryimpressedwithwhatanelegantlistmanageritis. Clicktoexpand... Interesting.Imustcheckitselegance-comparedtoNozbe.   kelstarrising KellyForrister|GTD®Coach TesTeqsaid: Interesting.Imustcheckitselegance-comparedtoNozbe. Clicktoexpand... Yes,itsurprisedme.Somanylistmanagers(andI'veseenafewinmyday!)areovercomplicatedorhavesomeforcedfeaturethatmakesitanogo.Wunderlistissimpletouse,buthasallofthefunctionalityyouneedforGTDlistmanagement.It'swellworthalookforanyonestilllookingforagoodtool.CouldbeapowerfulcombinationwithsomethinglikeEvernoteandOneNotetohandlemoreoftheprojectsupport,notes,andreference.   bcmyers2112 Registered Wunderlistdoesn'tadvertiseitselfasaGTDsolution(infact,I'veneverseenanythingfromWunderlistthatmentionsGTD),yetironicallyit'soneofthenicestdigitallistmanagerforGTDthatI'veencounteredforexactlythereasonsKellyarticulated. IendedupsettlingonEvernoteforreasonsnotworthgettinginto,butinretrospecthavewondered(nopunintended!)whetherWunderlistwouldhavebeenabetterchoiceformyneeds.WhenIhave,though,I'vebeenremindedoftwothings:myEvernotesetupworksjustfine,anditwouldtakealotoftimeandenergytoswitchlistmanagers. That'swhyItellpeoplenottosweatthechoiceoftoolssomuch,nortoexpecttoomuchfromatool.Ifyou'rediligentwithyourGTDhabits,anynumberoftoolscanwork.AsDAlikestosay,anysystemcanworkaslongasyouworkit. ThearticleKellylinkedtowithcriteriaforchoosingalistmanagerwasexcellent,andIthinkthebestadvicetogivetosomeoneasking"Whatisthebesttool?"istotellthem,"Ican'ttellyouwhattoolyoushoulduse,butherearesomethingstohelpyoumakeyourowndecision."I'daddacoupleofmorebasiccriteriatothelist:makesurethetoolmakesiteasytocreateandsortlistsbythingslikecontexts,andpreferablyallowsbutdoesn'tforceduedates.Also,trytoavoidanythingthatforcesprioritycoding.Linkingprojectsandnextactionsisanice-to-haveforsome,butcertainlynotanecessityforpracticingGTD.Usingthosecriteria,alongwiththeonesinKelly'sarticle,alotoftoolscanfitthebill(includingpaper)! MyownthinkingaboutthemorerobustfeaturesetsthataresoseductivetosomanyGTDnovices(andIshouldknowbecauseIspentalotofyearsbeingseducedbythatstuff):alotofthosetoolsmarketthemselvesbyofferingthefalsepromiseofhavingeverythingundercontrolatalltimes.Noonecan,orshould,beincontrolatalltimes.It'sjustnotpossible.GTDisn'taboutalwaysbeingincontrol--it'sabouthabitsthatallowyoutoregaincontrolandperspectivewhenandwhereit'sappropriate,soyoucanbefocusedandbringyourA-gameforthosetimeswheneverything'snotundercontrol. TheotherwarningI'dhaveforthosewhoarelookingforanadvancedlistmanagertoautomatealotofthethinkingthatGTDteachesyoutopractice:evenifit'sjustamouse-clickorascreentaptousesomeofthesefeatures,theystilladdoverheadbyaddingthinkingtoyourlistmanagement.Decidingwhatsomethingis,whetherit'sactionableandifitis,whatisthenextactionrequiresthought.Anythingbeyondthatrequiresevenmorethought.Ifyouhavetothinktoomuchyoumaynotbewillingtoupdatethesystemregularly.Thenyou'llgobacktokeepingitinyourhead,whichistheproblematicwayofhandlingthingsthatlikelyledyoutotryGTDinthefirstplace. AdrianHolmes:Itmayseemdauntingtorealizethatthereisnoonerightanswer.Butthinkaboutitthisway:thereisnoonerightanswer!Yougettochoosethesetupthatworksforyou.ThattomeisoneofthegreatfeaturesofGTD.   G gchirinos Registered AftertestingmanyapplicationsIsettledwiththelistbelow. Myrequirementswereubiquity,simplicity,security,integration,WindowsandIOS. Tasks,projects,focusareas: Rememberthemilk.(www.rememberthemilk.com) Manageslistsandcontextsinaverysimpleway,synchronizedwithOutloooktasksandconvertcategoriestolists. MobileclientsforiPhone,iPad,Android FullCloudSynchronization. Calendars: ICloudCalendars. OutlookSynchronization(withsomecaveats) IonlyuseiOSmobiledevices Allowsmetousemycontactsasattendeeseasily. Allnotes(Imeanallnotes) Evernote.(Noexplanationrequiredhere) Usesefoldersbutdon'tusetabsoranyotheradvancedfeatures Meetingnotes,recipes,invoices,receipts,importantemailarchives,casualobservations,whiteboardphotos,etc IuseScannabletoscaninvoicesandotherdocumentsdirectlyintoEvernote. Keydocuments: Dropbox. FullfidelityusingMSofficeappsforiOS. ImmediateSynchronizationtocloud MyPCisfullyencryptedforsecurityatrest IamalongtimeusersoIhaveI've16GBofstorageavailable.Youmightneedapremiumaccount. Contacts: ICloudcontactssynchronizedwithOutlook. Allthisappshavewebclientsifneeded.   H HARDMANA1986 Registered Ifyourimplementationgoesanythinglikemine,I'dcautionagainstspendingtoomuchcashasyouwilllikelychangeyoursystemalotinthefirstfewmonths(oryears).Yournewformofprocrastinationmaywellbecomechangingyoursystems.... Iamambothtightandconstrainedbyworkpoliciesthatdon'tallowanythirdpartysoftware,soI'vemadeacombinationofOutlookandOneNoteworkworkprettywellandprobablywouldn'tchangeitnoweveniftherewasafanciertool.Asplentyofothershavesaid-it'sverymuchpersonal.   W Wonsil Registered IhavebeenusingAsana.It'sweb-basedontheclientandhasiOSandAndroidnativeapps.Ithasaninboxwhereyournewtasksgoandthenyoucanassignatasktoaprojectifit'sabiggerdealoryoucanmoveittoasectioninyourworkspace.Ifyouassignadatetoatask,itshowsuponacalendar.Thecalendarcanbesync'dwithGoogle,Apple,orOutlook.Youcanforwardemailmessagestoaspecialemailaddressanditputsthatasataskinyourinbox,andanyattachmentsareuploadedasfiles.IthasanopenAPIanditintegrateswithGoogleappsquitewell.There'saZapierintegrationandafewIFTTTrecipes.ItwaswrittenbysomefolksfromFacebookwhocannotstandrunningacompanyonemail.Mostindividualaccountsarefreeandtheymakemoneyoncompanyintegration.Checkoutthehelphereforcapabilities:https://asana.com/guide/help/fundamentals/about-asana   M miminou55 Registered Hiall, formypartwhenimplimentingGTDmethode,I'veusedmanysoftware,butfinalyusedamixtureofEXEL,googlekeep,andonedrive,thatallowmetofilluptofiltertosynchroniseandbeavailableonmydesktop(windows)andmyphone   Longstreet Professorofmicrobiologyandinfectiousdiseases kelstarrisingsaid: Yes,itsurprisedme.Somanylistmanagers(andI'veseenafewinmyday!)areovercomplicatedorhavesomeforcedfeaturethatmakesitanogo.Wunderlistissimpletouse,buthasallofthefunctionalityyouneedforGTDlistmanagement.It'swellworthalookforanyonestilllookingforagoodtool.CouldbeapowerfulcombinationwithsomethinglikeEvernoteandOneNotetohandlemoreoftheprojectsupport,notes,andreference. Clicktoexpand... Kelly,IamlookingforwardtoyourdocumentonWunderlistasaGTDmanager.MayIaskwhenyouwillhavethisavailable?   T teresahummel Registered Asmostpeoplehavesaid,thebesttoolsaretheonesthatworkforyou.Thatisdifferentforeveryone.Itisalsothebeautyofthesystem.Iknowpeoplewholovetheirpapersystems,Icouldn'tworkthatwayever(andIhavereallytriedovertheyears).IamelectronicallthewaywithpaperbasedfilingforthosethingsthatMUSTbeonpaperIwasusingOmnifocus,withmycalendarbeingBusyCalonmyMacandEvernoteformyelectronicreferencefoldersandwastotallyhappywithit. ThenIgotanewjobthatmovedmetoaWindowscomputerworld.IlimpedalongwithOmnifocusonmyiphonebecauseIcouldn'tfindanythingelsethatresonatedwithme.ThenaGTDpostoremail(don'trememberwhich)askedaboutWunderlist.Ihadneverheardofthis,soIcheckeditout.ItissimpletouseandhadmostofthefeaturesIwanted-includingbeingavailableonallmydevices.Isawsomeonecomplainthattherearenocontexts,butit'seasyenoughtotaganitem(example:callmysister#phone)andasearchfor#phonewillpullinallthetagsfromallthefolders(viola!instantcontexts). SonowIuseWunderlist,Outlook(atwork)withPocketInformant(onmyphoneformyfullwork/personalcalendar)andEvernoteformyreferencematerialalthoughIcanseeOneNotebeingusedlikethistoo-IhadEvernotebeforetherewasaOneNote. IamstilltweakingWunderlist,butithasalreadybecomecomfortable,whichismymaincriteria-Idon'twanttohavetothinkaboutthetool! Thisismylongwindedwayofsaying...bestofluckfindingwhatworks.Onceyouhavefoundit,youcanthenignorealltheothershiny"productivitytoys"andknowyouhaveyoursysteminhand.   kelstarrising KellyForrister|GTD®Coach Longstreetsaid: Kelly,IamlookingforwardtoyourdocumentonWunderlistasaGTDmanager.MayIaskwhenyouwillhavethisavailable? Clicktoexpand... Safeanswer--beforeyearend.Optimisticanswer--bymid-October.Wanttobeoneofmybetatesters??!   AdrianHolmes Registered Wow,okaypostingonhereis,sofar,thebestthingIcouldhavedonetoincreasemyGTDknowledge.Definitelylotstothinkabout. Iunderstandthereit'sonetoolwhichworksforeveryone,thererarelyis.EquallyIdon'tbelieveweareallsodifferentthatweneedtodesignourownsystemsfromscratch.IguessIwaslookingforsoftwaresolutionswhichhelpyoufallintoapitofsuccess. WhathasbeenmostinterestingishowthisconversationhasforcedmetorethinkmycurrentsetupandthereasonIwaslookingtochange. Iwastryingtocategoriseprojectsunderanareaoffocus.Ifyou'veusedTrelloyou'llunderstandthemanyreasonswhythisishardtodo.Infactmycurrentthinkingiswhydothisatall. Thetopdownv'sbottomupthreadwasveryhelpful-thanksPeterW.Formebothareimportant.Ihave,onoccasion,thepowertodictatemynextproject.Thiswilladdtaskstomyactionlisteatingintomylimitedavailability.Thereforeit'simportanttheprojectsIchoosearetherightones.EquallyifIdon'ttakecareofmyinboxI'llneverhavethecapacitytostopandlooktothefuture. Ithinkthesolutionissimple.Aclearmind,achecklistofareasoffocusandgoalsandaregularreviewshouldkeeptheshippointingintherightdirection.Idon'tthinkthereisaneedfortheextracomplexityI'veimplementedbycategorisingprojectsbyareaoffocus. ThanksagainandI'lldefinitelylookatyoursoftwaresuggestions.   bcmyers2112 Registered AdrianHolmessaid: IguessIwaslookingforsoftwaresolutionswhichhelpyoufallintoapitofsuccess. Clicktoexpand... Ispentalotofyearslookingforshortcutsintheformofsoftware.Noluck,I'mafraid. AdrianHolmessaid: Ithinkthesolutionissimple.Aclearmind,achecklistofareasoffocusandgoalsandaregularreviewshouldkeeptheshippointingintherightdirection.Idon'tthinkthereisaneedfortheextracomplexityI'veimplementedbycategorisingprojectsbyareaoffocus. Clicktoexpand... Younailedit,andarrivedataconclusionthattookmeyears.Theideaofhavingasolutionthatlinksallofthehorizonsoflifetogethersoundsnicebutultimatelyrealityistoomessytobecontainedwithinsuchasystem.Regularreviewsactuallyprovidethegluethatholdsthingstogether. Onetip:don'tbeafraidtoreviewthingsatanyhorizonanytimeitwouldhelp.Youcanreviewasingleproject,orgothroughafullweeklyreview,orreviewyourhigher-levelhorizonsanytimeitwouldhelpyoure-orient,gainperspectiveandgetyourheadclear.   1 2 3 Next 1of3 Next Last Youmustloginorregistertoreplyhere. Share: Facebook Twitter Reddit Pinterest Tumblr WhatsApp Email Share Link Home DavidAllenCompanyForums PUBLIC:DiscussTools&SoftwareforGTD Top