9 Ways to Use Todoist Labels & Filters to Manage Task List ...

To add a label to a task, simply type “@your_label_name” right into the task name. Todoist's intelligent Quick Add will automatically recognize the label and ... Get a&b deliveredEmail*Get a&b deliveredEmail*ProductivityTeamworkRemoteWorkTodoistTwistAskDoistComicsSearchAmbition&Balancefor:TheCompleteGuidetoStayingProductiveUsingVoiceAssistant60+ResourcesforStudentsWhoWanttoStayProductiveHowtoLearnAnythingwiththeFeynmanTechniqueHedonicAdaptationPresentBiasThePlanningFallacyCanWalkingMeetingsLeadtoHealthierLives?WhatDoestheFutureofPeopleOperationsLookLike?MeettheNewTwist:WorkAsync,NotASAPHowtoKeepYourEmployeesHappyPost-PandemicWhentoTakeReal-timeMeetingsAsyncDoistObjectives:OurSystemforManagingWorkonaFullyRemoteTeamCanWalkingMeetingsLeadtoHealthierLives?HowtoBuildHumanConnectionsinanAsyncWorkplaceWhatDoestheFutureofPeopleOperationsLookLike?HowtoKeepYourEmployeesHappyPost-PandemicMakersvsManagers:TheBattleOverRemoteWorkHowtoKnowIfYourRemoteEmployeesAreReallyWorkingYour2021TodoistYearinReviewishere!AStudent’sGuidetoTodoistAnEducator’sGuidetoTodoist10TodoistWorkflowAutomationstoSaveYourBusiness7HoursaWeekAddaDescriptiontoAnyTodoistTask7Real-LifeTodoistSetupstoStealHowaDiversityRecruitingStart-UpWentAll-Remoteand‘NeverLookedBack’BehindtheBrand:CreatingTwist’sNewVisualIdentityMeettheNewTwist:WorkAsync,NotASAP14TipstoManageYourCollaborationinTwistHowaDoctor-in-TrainingBootstrappedOneoftheWorld’sMostPopularMedEdStartupsWhentoTakeReal-timeMeetingsAsyncAskDoist:HowDoIStayMotivatedonaProjectThatNeverSeemstoEnd?AskDoist:MyBossQuit&IFeelCompletelyLostinMyRoleAskDoist:OurTeamAnswersQuestionsonRemoteWork,AsyncCommunication,andTeamworkAskDoist:HowDoYouSticktoaRoutineWhenLifeIsConstantlyTryingtoBreakIt?AskDoist:HowDoIMakeaCareerChangeWhenMyCurrentSkillsAren’tEasilyTransferabletoaNewProfessionalPath?AskDoist:HowCanIStayProductiveandOrganizedasaStudentWhileMaintainingWork-LifeBalance?HedonicAdaptationPresentBiasThePlanningFallacyTheMereUrgencyEffectWork-LifeBalancevs.Work-LifeIntegrationTheZeigarnikEffectPaulMinorsIfyoumadeitthisfar…Chancesareyou’lllikeourotherstufftoo!Signupforourbiweeklynewsletterandwe’llsendyouourGreatestHits.Email*GotitSHARE“Geteverythingyouneedtodooutofyourheadandintoaproductivitysystem.”It’sagreatpieceofadvice,intheory.Butwhenyouhavealonglistoftaskstodealwithyourto-dolistcanquicklybecomeoverwhelming.Decidingwhichtasktodowhenbeginstotakeuptheprecioustimeyoucouldbeusingtoactuallygetthingsdone.Luckily,Todoistallowsyoutocreatelabelsandfilterssoyoucaneasilyseeonlythetasksthatyoucanrealisticallyworkonbasedonthecontextorsituationthatyou’rein.Creatingyourideallabel/filtersystemtakesabitofatimecommitmenttostartoutwith,butit’swellworththeinvestmentintimesavedoverthelong-term,trustme.Iputtogetheralistofthemostusefulandrelevantwaysyoucanlabelandfilteryourtaskssothatit’seasiertomakeadecisionaboutwhattoworkonwhen.TIP:Youdon’thavetolabeltaskswitheachandeveryoneofthesecriteria.Justlabeltaskswiththemostrelevantorusefullabelsforthatpieceofwork.1.Whatareyou“waiting”for?Sometimesyoucan’tmoveataskforwarduntilsomeonehasgiventheiropinionorcompletedsomeactionfirst.Identifyingallthetasksyouare“waiting”onisagreatwayofseeingwhichthingsyouneedtofollowupon.Youcan’talwaysrelyonotherpeoplebeingasproductiveororganizedasyouareandyoumayneedtoremindthemthatyou’rewaitingontheircontributionbeforeyoucanmoveforward.Makeitahabittoreviewthese“waiting”tasksatleastonceaweek.Orbetteryet,createsub-taskstoremindyourselfwhentofollowupwithsomeoneifyouhaven’theardback.2.Whatareyour“nextactions”?“Nextactions”representthenextthingyouneedtodotomoveaparticularprojectforward.Forexample,ifyouhaveatasktowriteablogpostthat’sduein3days,yournextactionmightbetocreateafeaturedimage.Thissmallertaskistheverynextthingthathastodonefortheentiretasktomoveclosertocompletion.Labelthesetasksasa“Nextaction”andreviewthemonaweeklyordailybasis.Givethesetasksaduedateandtimewhenyou’rereadytoworkonthem.3.Whatdoyoufeellikedoing?AgreatpieceofadviceIreceivedfromMikeVardyfromProductivityist.comistodowhatyoufeellikedoing.Labelingtaskswithanenergylevellike“low”or“high”energyisagreatwayoffilteringtasksbasedonhowmucheffortisrequired.Forexample,ifit’saFridayafternoonandyourmotivationandenergylevelsarelow,youcanlookatallofyour“lowenergy”tasksandtickoffafewofthesebeforetheweekend.Thatwayyoucanstillgetusefulworkdoneevenwhenyou’renotfeelingthatmotivated.Youdon’thavetoalwaysbeworkingonbig,energy-intensiveprojectsforyoutobeproductive.Infact,there’snopointwastingthelittleenergyyouhaveon“highenergy”tasksifyou’regoingtoproduceapoorqualityresult.It’sbettertoputtheseoffuntilatimewhenyoudohavetheenergywhenyoucanproduceabetterqualityoutcome.4.Howmuchtimedoyouhave?Ifyou’veonlygot15minutesbeforeyournextmeetingoranhourbeforetheendoftheday,youcanfiltertasksbythetimerequiredtocompletethem.Thisofcourserequiresyoutomakeanestimateofhowlongthingswilltaketocompleteandyoumaynotalwaysbecorrect.Makeabestguessatfirst;overtimeyou’llgetbetteratforecastinghowlongthingswilltake.Ifindoubt,overestimatethelengthoftimeandyouwillbepleasantlysurprisedwhenyoucompleteataskinhalfthetime.So,nexttimeyouhavea15minutewindowbeforeyournextmeeting,flicktoyourtaskslabeled“5_minutes”or“Quick_Win”whereyoumightseethingslike:CallJaneaboutthebudgetScheduleTweetsforthisafternoonEmailJamesaboutthisweekend5.Whatdeviceareyouusing?Ofcourseyou’renotalwaysgoingtobeatacomputerwhenyouwanttobeproductiveandgetsomeworkdone.Perhapsyou’reworkingonthegoandonlyhaveasmartphoneortablet.Ormaybeyou’reonthebusandwanttokillsometimeduringyourcommute.Addlabelstofilteryourtasksbydeviceandyou’llonlyseethingsthatcanbecompletedonyourphonelikereturningcalls,schedulingappointments,orcatchinguponyourreadinglist.Thingslikewritingblogpostsorlongemailsshouldbeleftforthecomputer,whiletaskslikephonecallsorsocialmediapostscanbecompletedon-the-gowithyourphoneortablet.Forstuffthatcanbedoneonasmartphone,youcouldtakethingsastepfurtherandcreateafilterwhereyouseealltaskslabeledwith“lowenergy”,“5minute”and“phone”inoneplace.Topullthisoff,setupafilterusingthefollowingquery:“@phone|@5_minutes|@low_energy”.Thiswillpulltogetheralltasksthathaveatleastoneoftheselabelsintooneplace:6.Whereareyou?Sometaskscanonlybeworkedonwhenyou’reinaspecificlocation.Markingtasksthatarelocationdependentcanbeausefulwayofsegmentingtasksbasedonwhereyouareatthetime.Forexample,youmighthavean“@errands”labelwhichcanbelookedatwhenyou’reoutandaboutandan“@office”listforthingsthatcanonlybedoneatwork.Don’tfeellikeyouhavetoaddalocation.Ifanemailcouldbewrittenfromanywhere,thendon’tworryaboutaddingittothe“@office”label.Onlylabeltaskswithalocationifitisabsolutelydependentonyoubeingsomewhere,likeatthebank,postofficeorinaweeklymeeting.7.Whoareyouwith?Similartothe“@waiting”label,youcouldfiltertasksbasedonthespecificpeopleyouneedtofollowupwith.Theonlydifferenceisthatthislabelismorespecificthanagenericwaitinglabel.Forexample,youmightnotwanttohavelabelsforeachpersonyouworkwith.Youcouldthengrouptasksintoa“@manager”labelsoyouhavealistofthingstodiscusswhenyoucatchupwithyourboss.It’shandytokeeptheseseparatefromyourgenericwaitinglistsoyoucanmakesureallofyourquestionsareansweredthenexttimeyoumeetwiththatparticularcoworker.8.Whattypeofworkisit?Filteringtasksbywhattypeofworkitiscanbeanotherusefulwayofworkingonwhatyoufeellikedoing.Forexample,youcouldgrouptasksinto:email,writing,editing,errands,analytics,reportingorcreativework.Ifyouswitchbetweenmodesoftenthroughouttheday,thisinvolvesamentalshiftwhichcandisturbyourworkflowandslowyoudown.Instead,whynotchunkyourtimebasedonthetypesofworkyouneedtodo.Youcoulddedicateafewhoursinthemorningtowritingandthenmoveontoallofyouremaillateron.9.Areyouworkingoffline?Finally,it’salwayshandytofiltertasksthatcanbecompletedoffline.Soifyou’reonthegoanddon’thaveaccesstotheInternet,youcaneasilyseethetasksthatcanbecompletedwithoutaconnection.Thisisparticularlyhandyifyou’regoingtobeonaflightandwanttousethetimewell.Markanyrelevanttasksas“@offline”andusethistimetogetsomefocusedworkdonewhenthereisnoTwitterorNetflixtodistractyou.Excitedtogetstarted?LearnhowtocreateyourownlabelsandfiltersToaddalabeltoatask,simplytype“@your_label_name”rightintothetaskname.Todoist’sintelligentQuickAddwillautomaticallyrecognizethelabelandaddittothattask. Youcanquicklyviewalltaskswiththesamelabelbygoingtoyourlabellistandclickingonthetasklabelyouwanttoview.YoucanalsocreatemorepowerfulsavedsearchesusingTodoistFilters.Justgotothe“Filters”tab,addanewfilter,andtypeinthequeryyouwant.Forexample,youcanviewallofthewritingtasksyouhavedueinthenextweekwiththisquery:“(overdue,7days)&@writing”. Everytimeyouclickonthatfilter,you’llseealistofallthetaskslabeled“@writing”thataredueinthenext7days.Youcancheckoutthislinkformorefilterpossibilities: todoist.com/Help/FilteringYourTurn!Headonovertoyourtasklistandgetthingsinorder.Haveagoatsettingupsomeoftheabovelabelsorfiltersandletusknowhowyougeton.Howelsedoyouliketoorganizeyourtasks?Letusknowinthecommentsbelow!PaulMinorsPaulMinorsisaproductivitybloggerandcreatorofthePersonalProductivityToolkit,acomprehensiveresourcethatincludeseverythingyouneedtocrafttheperfectproductivityworkflow–a120-pageebookwithaudio,coachingvideos,expertinterviews,casestudiesandmore.GetAmbition&BalancedeliveredEmail*Nofluff.Nospam.Occasionallisticles.Unsubscribeanytime.RelatedreadsTodoist24TodoistFilterstoKeepYouSuperOrganizedLearnhowyourfellowTodoistersusefilterstosavetimeandgetmoredoneeverydayTodoistNewFeature–November2020NewinTodoist:SortItOutKeepyourtasksinperfectorderwithnewsortingoptionsTodoistTodoistTipsStraightFromOurAmbassadorsLearnhowproductivityexpertstackletheirto-dosmoreeffectively.TodoistNewFeature–December2020TalkitOutwithTodoistforGoogleAssistantKeepupwithyourto-dolistinjustafewwordsTodoist,UserstoriesHowaGeneralContractorUsesTodoist+GTDtoRunHisSmallBusinessTaskmanagementisn'tonlyforpeoplewhospendtheirworkdayonacomputerShowcommentsHidecomments(0)Workandlife,organized.CreateyourownTodoistforfree.LearnMoreSignupforourweeklynewsletterEmail*Wanttoseeitfirst?Checkoutthearchives..WhatreadersaresayingaboutA&B:@SeemaNayakThe@doistblogcontinuestoamazeme.🙌@nickwritesitSeriouslyoneofthebestblogsaround.AndoneoftheonlycompanynewslettersIlookforwardtogetting.@FrancescoD_AlesDoistquitesimplyhavethebestb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