The GTD Flowchart Explained: Infographic and ... - Flow-e

The GTD flowchart is a visual diagram which describes the whole method in a step-by-step manner. The GTD the heart of GTD method. Using the GTD flowchart, ... TheGTDFlowchartExplained TheGTDFlowchartexplainedThroughaprocessbreakdown WhatisGTDFlowchart? TheGTDflowchartisavisualdiagramwhichdescribesthewholemethodinastep-by-stepmanner. TheGTDtheheartofGTDmethod.UsingtheGTDflowchart,“stuff”(emails,meetingnotes,phonecalls,messages,etc.)enterthesystembywayofaconceptualinbox.WiththeGettingThingsDone(GTD)system,decisionsaboutwhattokeepandwheretostoreitaremadequickly,inrealtime,followingafewsimplerulesandprinciples.UsingtheGTDflowchartdiagramhelpspeoplequicklyidentifywhatisessentialandwhatisn’t,anddealwithitaccordingly,preventingabloatedinboxandexcessiveorredundantfilestorage. Signup.It'sFREE WhatistheGTDMethod(GettingThingsDonemethod)? IwillcitethemostsignificantpartofwhatexactlyisGTDasamethod: “GTDembodiesaneasy,step-by-stepandhighlyefficientmethodforachievingthisrelaxed,productivestate.Itincludes: •  Capturinganythingandeverythingthathasyourattention;•  Definingactionablethingsdiscretelyintooutcomesandconcretenextsteps;•  Organizingremindersandinformationinthemoststreamlinedway,inappropriatecategories,basedon howandwhenyouneedtoaccessthem;•  Keepingcurrentand“onyourgame”withappropriatelyfrequentreviewsofthesixhorizonsofyour commitments(purpose,vision,goals,areasoffocus,projects,andactions). ImplementingGTDalleviatesthefeelingofoverwhelm,instillsconfidence,andreleasesafloodofcreativeenergy.Itprovidesstructurewithoutconstraint,managingdetailswithmaximumflexibility.” WhataretheBasicsandHowDoIStart? Herearetheessentialstepsforstartingout:•  Processyouremailinboxtoempty; •  Captureyourthoughts,ideas,andtaskspreferablyusingaGTDtool;•  Setupaworkflowwhereyoucanimplementreferencefilingsystem;•  Createlists(columnsinFlow-e)foryouractionsandprojects–forexample–to-dos,delegation,someday/maybelist(column);•  UseacalendarandtimelineGTDapptoremindyouofalltheupcomingevents,appointments,ortasks;•  ReviewyourGTDsystemonaweeklybasis. DoIHavetoImplementAlloftheGTDatOnce? Fortunately,thereisaneasierwaytostart.First,trytostartwithwhatworksforyoubest,becausethereisnoone-way-fits-allscenario.Buttheminimalpointtostartcouldbeasfollows:•  Startwithcapture.Therearetwooptionshere–touseanotebookandapen,ortouseaGTDtool/appwhereyoucancreateyourworkflow.ThebestwaytogoistofindaGTDapplication,suchasFlow-e,whereyouwillbeabletocreateaworkflowinahighlyvisualmanner.Inthisstageaddeveryideaorataskthatcometoyourmind.Writedowneverythingyouthinkthatitisessential.InFlow-eyoucancreatestandalonecardsandorganizethemwithto-dos,duedates,andnotes.•  Processyourinbox.Thenextstepistoclearyouremailinbox.Startwiththefeedandifyouarestillambitious,proceedwithallofthefoldersyouhaveinyouremailaccount.Theideahereistoactfastoneachworktask.•  Organizetasksbyprojects/categories.WithFlow-ethiscouldbequicklyimplementedbysimplycreatingcolumnsforeachprojectorlist.ThisstructureisthesimplifiedformoftheGTDmethodthatyoucanimplementandactuallywork,aslongasyousticktotheprocess. Let’stakealookattheGTDworkflowindetailsandelaboratefurtheroneachstageoftheprocess. TheGettingThingsDonemethodisfollowedbymillionsofpeoplewhohavefoundthatitcreatesmentalclarityandenablesthemtofocusonachievingtheirgoals. It’sthepersonalproductivitymethodofmanyindustryleadersandexperts.ThecoreprinciplesofGTDinvolve:•   Breakinglargeprojectsandgoalsdownintosmall,specificincrementaltasks•   Capturingalltasksintoasinglesystem,excludingvaguetasksornon-actionableitems•   Doingfast,simple,easytasksimmediately•   PrioritizinglargertasksandworkingonthemoneatatimeThisisthefamousGTDFlowchartdiagram,andbelowIwillexplainwhateachstagemeansandhowtogothroughitefficiently. Signup.It'sFREE clicktoenlarge 1)Capture(Collect) Everythingthatneedstobedoneorrememberedneedstobecaptured.Useyourplanner,anotebook,aGTDapp,orwhatevertoolyouchoosetodocumentyourto-dos,yourplans,andgoals,yourtasks,andassignments.Whateveryouneedorwanttoaccomplish,frombuyingmilk,topreparinganannualreport,toattendingaweeklyclientmeeting,tocallingyourmotherneedstobecapturedinyourGTDsystem. Yourchosencapturingmethodshouldbeonornearyouallthetimesothatitcanfitintoyourdailyhabitsandyouneverhavetoremembertocaptureitlater.Captureitimmediately. 2)Clarify(Process) Yourtasksshouldbeclarifiedandbrokendownintotheircomponentparts.Forexample,“settingsalesgoal”or“updatewebsite”arelargetaskswithmanysmallercomponents. Gooveryourtasksandbreakthemintosmallerconstituentparts,suchas“contactJohnforlastquarterrevenue”or“askSusantoassignadesignertoproject.”Ifanytaskissosmallthatitcanbedoneinlessthan2minutes,doitrightawayandspareyourselftheeffortofremembering,capturing,ortrackingit. 3)Organize(Prioritize) Organizeyourclarifiedtasksbypriority.Ifyouhavedeadlines,rankthetasksaccordingly,andgiveyourselfreminderstofollowuponthem.Allenadvisesonlyusingacalendaratthisstage,andthatonlytime-boundedtasks,deadlines,andremindersbeaddedtothecalendar(ratherthanusingacalendarasato-dolist,asmanypeopledo). 4)Reflect(Plan) Reviewyourtasksandprioritiesanddeterminewhattodonow,andwhattodonext. Ifyourtasksarebrokendownproperlyduringtheclarifyphase,youshouldbeabletosimplyselectahigh-prioritytaskandgettoworkonit.Ifyourhigh-prioritytaskistoovagueorhastoomanycontingentsteps,breakitdownintosmallerpiecesthatcanbeeasilyexecuted. Thisphaseisalsoanopportunitytoreviewallyourprioritiesandmakesureyouaremakingprogressonimportantgoalsandprojects. 5)Engage(Do) Chooseyourhighestprioritytaskanddoit.Thendothenextone.Andsoforth.ThebeautyoftheGTDsystemisthatitfreesyoufromhavingtoremembertasks,andkeepstasksorganizedandeasilyexecuted. Itallowsyoutospendtimeproductively,ratherthanonremembering,prioritizing,ororganizingtasks,sincethatpartisalreadydonewiththeGTDimplementation.AtthecoreofasuccessfulGTDsystemisusingatoolyoutrusttocaptureandorganizeyourtasks. YourGTDappneedstobe:•  Convenient,sothatyoucanquicklycapturetasksthatpopintoyourheadatnightoronthego,andrefertoitoften •  Reliable,sinceyouareusingyourtoolinsteadofyourownmemory •  Integrated,ifyouareusingitintheworkplace.Sinceemailsandmessagesoftencontaintasks,youdon’twanttospendthetimere-writingdatatogetitintoyourto-dolistorcalendar.Usinganintegratedtoolsavestimeandduplication UsingaGTDapplikeFlow-eisagreatwaytoimplementaGTDsystemandapplyittoyourworkandyourprojects. Itnotonlyintegrateseasilywithyourexistingemailandcalendar,butitallowsyoutocreate,organize,prioritize,andchangetasksasnecessary,andfocusyourmindonyourworkratherthanontaskmanagement. Readalso: 1) AdoptDavidAllen’sGTDMethodWithAStep-By-StepGuide2) GTDProcessStageBestPractices3) BoostYourProductivityWithGTDForGmailWorkflow4) BoostYourProductivityWithGTDForOutlookWorkflow5) HowToDecideWhichGTDSoftwareIsTheBestForYou6) APracticalGuideToTheGTDWorkflowImplementation Tutorial Readytogetstarted? Step-by-stepinstructionsonhowtousetheGettingThingsDonemethodtomanageaproject,prioritizeyourwork,andvisualizeyourworkflowwithFlow-e. Watchthistutorial upnext UsetheGTDmethodwithFlow-e GTDasamethodforemails,tasks,andtimemanagementisincrediblyrelevanttopeoplewhostrugglewithfocusandprioritization,especiallyforprocrastinators. Inotherwords,theGTDterminologydescribesthemasthe“Collect,”“Process,”and“Organize”stages.Learnmore PersonalKanbanResources PersonalKanbanBoardsPersonalKanbanCardsPersonalKanbanSoftwarePersonalKanbanToolPersonalKanbanforOutlookPersonalKanbanforGmailPersonalKanbanBoardExamplesPersonalKanbanBooksWIPLimits GettingThingsDoneResources GTDMethodGTDWorkflowGTDFlowchartGTDProcessGTDGmailGTDOutlookGTDSoftware InboxZeroResources InboxZeroforGmailInboxZeroforOutlook SimpleProjectManagement PersonalProjectManagementviaEmailSimplifiedStartupProjectManagementProjectManagementforSmallBusinessOwners Bycontinuingtobrowseoursite,youagreetoouruseofcookiesandCookiepolicy.Tolearnmoreaboutcookies,pleasereadCookiepolicy.IagreeRejectPrivacy&CookiesPolicy Necessary AlwaysEnabled