Simplify your Getting Things Done Workflow with Evernote ...

1.) The most important task of the GTD method is to collect all your ideas, material, and todos into one inbox. As soon as you trust your inbox ... Blog SimplifyyourGettingThingsDoneWorkflowwithEvernoteandAutomation PrivateUses GettingThingsDoneorshortGTDisapopularproductivitymethodbyDavidAllen.Themaingoalistoworkmoreproductivewhilereducingthementalworkload. Yourmindisforhavingideas,notholdingthem (DavidAllen) TheGettingThingsDonesystemdoesnotrequirespecialtools,sotherearedozenofdifferenttoolsthatyoucanusetosetupyourpersonalGTD. TheTopFiveBenefitsfromusingGettingThingsDone 1.)ThemostimportanttaskoftheGTDmethodistocollectallyourideas,material,andtodosintooneinbox.Assoonasyoutrustyourinboxandyoursystem,yourbrainstopstoremindyoureveryfewsecondsonrandomthings.Instead,itwillrelieveyouofthementalworkloadofremindingeverything.Thishelpsyoutogetaclearmindandfocusonyourprogress. 2.)Ifyouwritedownallyourthought,nothinggetlostanymore.Everythingisinthesystemandyoucanbesuretohaveaccesstoitintherightmoment.Wheneveryouneedit. 3.)Duringtheweeklyandmonthlyreview,yougothroughallyouropentasks,projectandideas.Thisallowsyoutoplanwhatarethenextactionstodo.Duetonatureofbreakingallbiggertasksdowntosmallactionablepiecesitismucheasiertoreallydothem.Thisisanimportsteptoovercomeprocrastination. 4.)Mostsystemsrequiretheusageofpriorities.Thisisareallyhardtask.Forexample,ifyouhavefiveprioritiesP1,P2,…P5youhavetodecideforeverysingletaskifitisaP3ormaybeaP2.WithGettingThingsDoneyoudon’thavetoinvestthisthought.Insteadyoucanorganizeyourtasksintocontextslikehome,work,ortown.Withthiscontextsyouwillonlyseeactionsyoucandorightnow. 5.)GettingThingsDonecombinesperfectlywiththeInboxZero.WithInboxZeroyouhavethegoaltoreduceallitemsinyourinboxtozero.WiththeGTDsystemyouhavetheperfectwaytoachievethis. SotherearemanyadvantagesofusingGettingThingsDone.AfamoustooltoimplementGTDisEvernote. WhyisEvernotethePerfectCompaniontoGTD? Evernoteisatoolthatallowsyoutocollectallkindsofinformation.Itclaimsto“remembereverything”.Wethinkthisisright.TherearesomanywaystostoreinformationinEvernotethatitcouldbeusedasthesystemtostoreallyourdocuments,ideas,andofcausetasks. Ifyouusethesamesystemtostoreyourmaterialandyourtasksyouhaveallinoneplace.Noneedtosearchindifferenttools,noneedtodecidewhichistherightapptostorethispieceofinformation.IfyouuseEvernoteforyourGettingThingsDoneimplementationyoucaneasilytransformactionableitemsintoreferencematerial,wheneveryoufinishatask. AlsoEvernoteallowsyoutocreatelinksfromonenotetoanothernote.Thisallowsyoutoreferenceimportantmaterialdirectlyinyourprojectlistsortodonotes. Asmentionedbefore,youcanusealotofdifferentwaystocollectstuffinEvernote.Youcanusetheclientitselftocreatequicknotes.YoucanuseyouremailapplicationtoforwardemailsasreferencematerialoractionableitemsdirectlyintoEvernote.YoucanusethewebclippertocollectinterestingwebpagesoryoucansetupyourscannertosendscanneddocumentsdirectlyintoyourEvernoteinbox. LetAutomationsAssistyouduringthewholeProcess OnedrawbackofintenseGTDusageis,thattherearelotofmanagementstaskstodoinyoursystem.Whileprocessingyourinboxyouhavetocategorizetheitems.Youhavetotakecareofyourregularreviews.Andyouhavetocleanupyoursystemanddeleteorarchivefinishedtasksforlaterusage. FilterizeasadigitalassistantforyourEvernotecanrelieveyoufromtheserepetitivetaskssoyoucanincreaseyourproductivityevenmore.Usethesavedtimeforthingsthatreallymatter. AutomatedDashboardNotes WithFilterizeyoucancreatedashboardsforyourcontexts,projectsoryourdelegatedlist.Dashboardsarenoteswithdynamictablesofcontents.WithourpredefinedGettingThingsDoneWorkflowyoucanhavenotesthatorganizeyourtasksbyurgencylikenow,nextorlaterwithrespecttothetaskscontext. Tasksyouhavetodonowandnext DelegateTaskstoUserswithoutEvernote YoucandefinearuleinFilterizethatsendsanemailtoyourcolleaguewheneveranotehasacertaintag.Ifyouusetagtoidentifythepersonyouwanttodelegatethetasktoyoucanusethisruletoinformhim/heraboutthedelegatedtask. UseTemplateformoreStructuredNotes Youlovestructurednotesandyouusetemplatesinyourdailylife?FilterizecanhelpyouwiththistemplatesinyourGTDprocess.Forexample,youcancreateatemplateforallofyouprojectnotes.Thishelpsyoutocollectallrelevantinformationlikeyourgoal,thereasonswhy,andallsubtasksforyourproject.WithFilterizeyoucansetuparulethatputsyourtemplateineverynotethathasaspecifictag,like“project”.Existingcontentofanotewillbekeptandplacedwithinthetemplate.Soyoucanapplytemplatesautomatically,evenwhenyoustartedtocreatethenote. HandlefinishedTasks Onceyouaredonewithataskyoueitherdeleteitorarchiveitasreferencematerialforlaterusage.Ifyouclassifyyournotesduringyourinboxprocessing,Filterizecankeeptrackofthem,whenyoumarkthereminderasdone.BasedonyourdecisionbeforehandFilterizecouldmovethenoteintotrashorintoanappropriatenotebook. SupportforyourWeeklyandMonthlyReview OneofthemostimportanttasksinGettingThingsDoneistodoyourweeklyandmonthlyreviewtokeepyourGTDsystemworking.Theeasiestwaytodothisistocreateachecklistforbothofthem.Youcanapplyaremindertothereviewnotes,soEvernoteremindsyouwheneverthereviewisdue. Ifyoupreparethenextreview,youhavetouncheckallcheckboxesofyourchecklistandrescheduletheremindertothenextweekormonth.Filterizecanautomatethiscompletely.Justsetupafilterthatunchecksyourcheckboxesandcreateanewreminderinamonthorweek.Youcantriggerthisautomationwiththelastopencheckboxinyourreviewchecklist. LetFilterizeprocessyourinbox Ifyoucollectallyourstuffinyourinbox,youmayberecognizethatoftenyouhavesimilaritemstoprocess.Forexample,youmoveallyourcookingreceiptsintothereferencesfolderandyouaddthetagsprivateandreceipt.Thisisagreatopportunityforautomation. WebuildEvAanartificialintelligencethatrecognizesrepetitiveactionsonsimilarnotes.WheneverEvAfindarulethatcouldexplainyouraction,EvawillsuggestitattheFilterizepage.Allyouhavetodoistoselecttherulesthatfitsyourintentbest.Fromnowon,EvAtakescareoftheseinboxitems. metadescription FilterizeisacloudservicethatactsasyourpersonalEvernote assistant.Tellthesoftwarehowyouorganizeyournotesorjust letitsArtificialIntelligencelearnhowtodoitautomatically. Filterizewillthenmanageyournotesinthebackground,eliminating repetitivetasks,avoidingerrorsandsavingyoutime. Startyourfree30-daysFilterizeTrialtoday. SignupwithGoogle or Signup Tweet DoYouSpendTooMuchTimeManagingYourNotes?YouShouldn‘tHaveTo. BlogCategories EvernoteHacks PrivateUses UsingFilterize Examples MoreExamplesEnglishsearchNavigation Home StartyourEvernoteautomationjourneynow! helpcenter TagHierarchy FilterExamples AffiliateProgram NoteFilter GettingThingsDone ExportReminder Teamtodomanagement FrequentlyAskedQuestions Blog Documentation