How to Conduct Weekly Reviews | Step-by-Step Guide

A weekly review is a dedicated space that allows you to prepare for the week ahead. It often takes around 30 minutes and it helps you organize your workflow ... InstaganttHomeFEATURESASANA INTEGRATIONPRICINGGetStartedforFreeLoginInstaganttInstaganttStandaloneFullversionofInstagantt.Don'tknowwhat Asanais,ordon'twanttouseitwithAsana?LoginInstagantt+InstaganttforAsanaIfyouneedtomanageyourAsanaprojectsin Instagantt,thisisyourproduct.LoginwithAsanaInstaganttInstaganttStandaloneFullversionofInstagantt.Don'tknowwhat Asanais,ordon'twanttouseitwithAsana?SignupforfreeInstagantt+InstaganttforAsanaIfyouneedtomanageyourAsanaprojectsin Instagantt,thisisyourproduct.SignupwithAsanaforfreeLearnHowtoConductEffectiveWeeklyReviewsWithYourTeamWhenyouareleadingateam,stayingontopofdifferenttasksandprojectscansometimesfeelextremelydifficult.Fromanumberofdifferentdeadlinestohandlingseparaterequests,keepingtrackofyourteam’sto-dolistcansometimesbeverydifficult.Luckily,conductingaweeklyreviewwitheachmemberofyourteamcanbeanexcellentwaytostayontrackandtocloselymonitorprogress.WhatIsaWeeklyReview?Aweeklyreviewisadedicatedspacethatallowsyoutopreparefortheweekahead.Itoftentakesaround30minutesandithelpsyouorganizeyourworkflow,getalignedwithyourgoals,andensurethattheworkyouandyourteamaredoingisontrack. Byconductingregularweeklyreviews,youandyourteamcanspendvaluabletimesortingouttheupcomingweek’sschedule,revisingwhatwasaccomplishedduringthepreviousweek,andprioritizingthetasksthatwillneedtobecompletedduringtheupcomingweek.Weeklyreviewscanalsohelpteammembersbetterprioritizetheirtimeandresources,byanalyzingtheirownperformance.BenefitsofaWeeklyReviewPlanninganddelegating.Conductingweeklyreviewswillbenefityourplanningskills,butitcanalsohelpyouorganizeyourdifferentrequirementsanddelegatespecifictaskstoyourteammembers.Runningone-on-onemeetingreviewscanhelpyouidentifyparticularskillsetsandanalyzehowyourteammembersgoaroundtacklingadifferentsetoftasksandissues.Improvedcommunication.Whenmanagingseveralprojectsandmultiplepeopleareinvolved,beingabletocommunicateeffectivelyisessential.Byconductingweeklyreviewsyoucanensureeveryoneunderstandsexactlywhatthey’redoing,andit’llalsobeanopportunitytodiscusstheprojectwithyourteammembers,andtoreviewprogress,performance,andnewideas. Goalsandobjectives.Projectobjectivesaremucheasiertoreviewanddiscusswhenyouconductregularweeklyreviews.Ineachreview,youcancheckuponprogressandensuregoalsandobjectivesareontrack,whichultimatelyimprovesyourchancesofsuccess.Thisalsobenefitsyourteambecauseitallowsyoutodiscussnewgoalsandtotackleanyissuesthatcouldhindertheprogressofyourproject.HowtoConductaWeeklyReviewFirstofall,it’simportanttoperformweeklyreviewsuninterruptedly,thiswillshowyourteamyou’recommittedtothesesessionsandthatyouvaluethem.Sotrytoschedulethemonthesameday,sametimeeachweek. Duringyourreviews,you’llwanttodiscusshowmuchwasaccomplishedandtoplanwhatwillbeaccomplishedduringtheweektocome.It’salsogoodpracticetobreakdownspecific,complextasksandtodiscussprojectmilestones.Let’stakealookatsomeofthemostimportantstepstoconsiderwhenplanningtoconductweeklyreviewswithyourteam:Summaryoflastweek.Startyourweeklyreviewsdiscussingyourteammember’spastweek:whatworked,andwhatdidn’t.Takethetimetogooverwhatcouldhavebeenimproved,anddiscusswhatwasaccomplished.Also,thiscouldbeanopportunitytotalkaboutthethingsthatneedimprovement,andtocongratulateyourteammembersontheirwins. Reviewinggoals.Takethetimetodiveintoyourprojectplanandtoreviewshort-termandlong-termgoals.Askfordetailsabouttheirprogressoneachtaskandreviewdeadlinesandmilestones,andmakesuretogoovertheirworkplanfortheupcomingweek.ReviewingKPIs.Trackinghowyourindicatorsaregoingisessential,especiallywhenitcomestolengthyprojects.Duringyourteam’sweeklyreview,makesuretogooveryourmostrelevantKPIstomeasureyourproject’sprogressandperformance. Weeklyplans.Theseinstancesarealsoagreatopportunitytogooveryourteam’splansfortheupcomingweek.Whatarethemostcrucialtasks?Arethereanypendingissuesthatneedtoberesolved?Takethetimetodiveintotheirmilestonesgoingforward. ‍TakeYourWeeklyReviewstoaWholeNewLevelWithInstaganttManagingandleadingateamisnoeasytask.You’redealingwithdeadlines,issues,meetingsandahundreddifferentrequestsatonce.Butluckily,aweeklyreviewwitheachteammembercanbeagreatwaytostayontrackregardingyourteam’sprogress.Theseshortmeetingscanhelpyouremainupdatedonthetasksthatarebeingcompleted,andensuretherightworkflowfortheweekstocome,rightuntiltheprojecthasbeensuccessfullycompleted. Butwouldn’titbeeasierifyoucouldconductweeklymeetingsandupdateyourproject’sprogress,allatthesametime?Thisiswheretechnologycomesin.ProjectmanagementsoftwarelikeInstaganttcantrulymakeadifferencebyhelpingyoukeeptrackofallteam-relatedandproject-relatedinformationinonesingleplace.WithInstagantt,you’dbetakingyourweeklyreviewstoadifferentlevel.OurGanttchartsoftwareallowsyoutomanageyourprojects,createtasksanddeadlines,andeasilyfollow-uponyourteam’sweeklycompletedwork.Weeklyupdatesgiveyourteammemberstheopportunitytomeetwithyouandreviewtheirprogress.Buttheyalsogiveyouthechancetomotivateyourteamandgetfeedbackaboutyourownwork,whichallowsyoutoimproveyourprojectmanagementskills.Makethemostoutoftheseinstancesbyusingsoftwarethatallowsyoutoeasilycreateandmanageprojects,andcollaboratewithteammembers,allinonesingleplace. ‍WeeklyReviewExampleWanttodiscovermore?TryInstagantt forfreeforyourremoteteamGetstartedforfree