Top 20 GTD Software for Getting Organized and Staying ...

2Do could be the right GTD software to use if you want to master the art of getting things done. This versatile, rich-in-features app can help ... Top20GTDSoftwareforGettingOrganizedandStayingProductive Content 1. Infinity—TheBestGTDAppforAspiringFreelancersandTeams 2.Trello—AGTDToolforTeamsandProjectManagers  3.Asana—AWorkManagementandGTDAppInOne  4.ClickUp—AGTDToolforMoreComplexTasks 5.nTask—TheBestFreeGettingThingsDoneApp  6.2Do—TheBestGTDAppforAndroidUsers 7.Focuster—AUser-FriendlyGettingThingsDoneApp  8.Todoist—AMotivationalGTDTool  9.Things—TheBestGTDAppforMacandiOSUsers 10.Nirvana—ADedicatedGTDAppYourTeamWillLove 11.TickTick—AGTDToolwithPlentyofFreeFeatures  12.Firetask—AMinimalisticGTDAppYouNeverKnewYouNeeded 13.Omnifocus —TheBestGettingThingsDonePlanner 14.TodobyAppigo—TheBestGTDAppforCreatives  15.FacileThings—AFlawlessGTDSoftwareforWorkandPersonalProjects  16.RememberTheMilk—AGTDToolforBusyBees 17.Hitask—ACollaborativeGetThingsDoneApp  18.Wrike—AGTDToolwithAgileFeatures 19.Notion—AnIntuitiveBlack-and-WhiteGTDApp 20.Evernote—ANoteAppandGTDToolInOne Blog SoftwareReviews Top20GTDSoftwareforGettingOrganizedandStayingProductive Top20GTDSoftwareforGettingOrganizedandStayingProductive Jun16,2021  20MinRead Theysaythatifyouwanttogetthingsdone,youshoulddothemyourself.Ofcourse,havingaGTDsoftwarebyyoursidecan'thurt,either. Doyoufeellikeyouareconstantlystrugglingwithcrossingitemsoffyourto-dolists?   …Anddoesitseemlikeeveryoneelsehasafunctionalsystemofgettingthingsdonewhileyouaredrowninginthenumberoftasksathand? Noworries—we’veallbeenthereatsomepoint. Thegoodnewsisthatwe’reheretohelpyounotonlygetthingsdone,butalsogetmoredone. Intoday’spost,we’llbegoingoverthebest20GTDsoftwarethatcanhelpyoutickthingsoffyourmanylistswithoutgoingbananas,evenwhenthoselists(eventually)startexpanding. So,ifthatsoundslikesomethingyou’dliketodo,let’smoveontothenextstep. GTDSoftwareFeaturestoKeepanEyeOutOn Inhisbook“GettingThingsDone”,productivityconsultantDavidAllensuggeststhatyoushouldtransferallofyourideasintoanexternalsystem(e.g.ato-dolistapp,taskmanagementtool,ortopapereven)inordertofreesomeofyourbrainpowerandconverttheseideasintoactionablesteps.Thisshould,ofcourse,helpyougetthingsdoneandincreaseyourandyourteam’soverallproductivity. Thiswell-knownGTDmethodologyisbasedonthefollowingfivebasicpillars:capture,clarify,organize,reflect,andengage,andmost(ifnotall)ofthegettingthingsdonetoolsaimtomeetthem.  Withthatinmind,let’sseewhatGTDappsshouldoffertoanyonewhodecidestousethem. Projects—InGTDterms,anytaskthatconsistsofseveralactionitemsisaproject.Aflatto-dolistappwon’tdomuch,whichmeansyouneedatask/projectmanagementappthatmakesiteasytocreateyourprojectpipeline,ensuresgoodteamcollaboration,comeswithbuilt-intimetrackingfeatures,etc.  Context—DavidAllenputscontextsintothefocusofhismethodology. Acontextcanbeaperson,place,oratool.Keepinmindthatappsdidn’texistbackinthedaywhenDavidwrotehisbook.Thus,inthepre-digitalworldyouhadtobeattheofficeifyouwantedto,let’ssay,typeamemo.Today,notonlycanyoucreateanddelegatetasksasyougo,butyoucanalsoaddadeepercontexttothesetasks,bymakingthemeasilysearchable(e.g.byassigningattributes,colors,groupingyourtasks,arrangingthembypriority,etc.).  AvailabilityonAllDevices—Touchingonthepreviouspoint,youshouldbeabletohaveaccesstoyourtasksonanydeviceyouownsoyoucantrackprogress,addcommentsonyourtasks,andchatwiththeteamnomatterwhereyouare–attheoffice,athome,orflyingcoast-to-coast.  UIExperience—Awell-designed,intuitiveappthathaslittletonolearningcurveisamust.Otherwise,youwon’tgetintunewithGTDandevenexperienceaproductivitydrop,losingtimetryingtofindyourwayaroundusingtheapp. Integrations—Aswealreadymentioned,youcanfindawesomeappsspecificallydesignedforGTDifyouwanttofullygetintunewiththisproductivitymethod.Otherthanthat,wedugoutseveralflexiblesoftwareyoucanuseformultiplepurposesandfitintotheframeworkofthismethod.  Pricing—Attheendoftheday,investinginaGTDsoftwarecantaketheloadoffyourback(or,bettersaid,yourbrain).KeepinmindmostfreetoolshaveverybasicfeaturessoitwouldbegreatifyoucouldsignupforapaidplanandreapallthebenefitsGTDtoolscanoffer.  Best20GTDSoftwaretoInvestIntoin2021 1. Infinity—TheBestGTDAppforAspiringFreelancersandTeams YoucanalreadytellbyitsnamethatInfinityboastsinfinitepossibilities.Itdoesn’tmatterifyouarelookingforaGTDtoolforpersonal,businessuse,orboth,thissoftwarecanhandleanythingyoufeeditwith—ideas,to-dolists,contacts,projects,andeverythingin-between.  WithInfinity,youcanplanyourbirthdayparties,trips,makegrocerylists,keeptrackoftheupcomingmeetings,monitoryourteam’sprogress,runmarketingcampaigns,andmanymore.Shortlysaid,thisamazingandversatilesoftwarecanhelpyougetthingsdonewithease.  Allthiscreatesasmoothworkflow,savestime,andmaximizesproductivitytoanextentyoucan’tevenimagine. What’sInfinity'ssecret? Infinityhasadistinctstructurethatcanhelpyouavoidclutterandorganizeyourdatainsomanyways—andweallknoworganizationiskeyifyouwanttogetthingsdonewithoutgoingpsycho. Infact,youarethecreatorofthestructuresoyoucanchoosewhatyourworkspaces,boards,folders,subfolders,tabs,anditemsrepresent.  Noweverything’sinoneplace,youcansort,group,andfilterdatainawaythatmakesthemostsensetoyouandassignattributestoyouritems(formulas,attachments,text,dates,etc.)orcreatenewattributesandtoggleofftheonesyoudon’twanttosee.  “Flexibleproductwithtonsoffeaturesbeingaddedrapidly.Teamisresponsivetofeedbackandsuggestions.Infinitybecameacentralhubforallofourbusinessesanditsprocesses.Wedohiring,stockinventorymanagement,clientcollaboration,socialmediamarketingplanningandmuchmoreallinonespot-Infinity.Bestinvestmentever.Highlyrecommended!” –VitAliy It'salsoworthmentioningthatInfinitymakesitconvenienttoseeyourdatafromsix differentangles,or,bettersaid,views:List,Table,Form,Columns,Calendar,andGantt.Andnotonlydoesthissoftwarehelpyouputprojectsandtasksinorder,butitalsoletsyoucollaboratewiththeteamviamessagesandcomments. Lastly,Infinityrecentlylaunchedautomationsthatmakethetool'sflexibilityevenmorepowerfulandperfectlymatchtheGTDmethodology.Nowyoucanchooseyourowntriggers,conditions,andactionsandcomeupwithamyriadofnewwaystobemoreproductive.  IfyouthinkInfinity’sfeaturesarejusttoogoodtobetrue,checkoutthevideobelowandyou’llseeforyourselfwhatishastooffer: KeyFeatures InfiniteStructure—WithInfinity’sstructure,youroptionsarecountless.Ourworkspaceconsistsofboardsyoucanuseinanywayyoulikeandcreateasmanyboardsasyouneedtoorganizeyourbusiness. 6Views—Wemakeiteasy-peasytojugglebetweentasks,projects,andclients.Table,Column,Gantt,List,Form,andCalendarviewsmakesureyouhaveabetteroverviewofyourdataandmakeyourvisualexperienceontheplatformevenbetter.  Filter,Group,Sort&Customize—Infinityboastsseveralcustomizationoptionsthatcanhelpyounarrowdownyoursearch,aswellastailorviewsandtabstoyourneeds. CustomAttributes—Withmorethan20attributesyoucanassigntoyouritems(priority,checkboxes,checklists,progressbars),Infinityprovesitspowerfulflexibilityoncemoreandhelpsyouorganizeworkandgetitdonewithease.Youcanalsochoosebetweentheexistingattributes,customizethemtoyourneeds,andwipeouttheonesthatdon'tfit. Automations—Setrecurringitems,createcustomreminders,makeasmanyIFTTTautomationsasyouwantandgetthingsdonefasterthanever.  DragandDropInterface—Moveitemsacrossyourboardsfromto-dotodoinganddonewithasingleclickasyourteamcompleteswork. CollaborationFeatures—Infinityboastsseveralcollaborationfeaturestoensureeveryoneisonthesamepage.Teamscandiscussactionsontasksandtheoverallprogressinthecommentsectionandbringupsuggestionsonhowtogetmoretasksdoneinlesstime. DocumentManagement—Adddocuments,createcustomforms,andsharethemwiththerestoftheteamorclients. ResourceManagement—GTDsoftwareshouldmakeiteasytomanageyourresources,includinginventory,skillsets,andfinancialresources.You’llhaveeverythinginoneplace,undercontrol. Notifications—Everyonefromtheteamreceivesanemailandin-appnotificationassoonasworkgetsuploaded,whichencouragesthespiritandmotivateseveryonetoworkontheirtasksandgetthemtackledatshortnotice. AutomaticBackupandDataRecovery—Infinityprotectsyourvaluabledatasoyouwon’thavetoworkonthesamethingtwiceeveragain.    SeamlessIntegration—ConnectInfinitytothousandsofappsyouuseeverydayandreapthebenefitsofthem,allthankstoourZapierintegration.   Mobile&DesktopApps—UseInfinityonyourdesktopormobiledevicestogetmorethingsdonenomatterwhetheryouareattheoffice,runningerrands,orlayinginyourbed. It’sgoodtoknowthatwe’vedesigneddozensofGTDpersonalandbusinesstemplatesthatcanhelpyousimplifyandcompleteyourtasks,createnewonesandwriteofftheoldonesasyougo.Checkoutsomeofthemtostartworking: MarketingManagement MeetingsCalendar BusinessRoadmap FinancesTracker INFINITYTIP:UseCheckliststoskillfullymanageyourtasks.Thisusefulfeatureletsyoucreatesubtaskswithintasksandtickofftheonesyourteammemberscompletetominimizeconfusion,avoidmistakes,andbemoretime-efficient. Pricing Infinityiscurrentlyrunningtime-limitedlifetimedeals.Thebasicteamplanstartsat$249andincludesupto10teammembersand50GBofstorage.Upgradingtoahigherplanispossible,andallyouhavetodoispaythedifferencebetweentheoldandthenewplan.   2.Trello—AGTDToolforTeamsandProjectManagers  ImageSource:blog.trello.com AlthoughnotspecificallydesignedasaGTDtool,youmayfindTrelloparticularlyusefulinseveralphasesoftheGTDmethod:capture,clarify,andorganize. Thissoftwaremakesiteasytocollectideasinoneplaceandtransformthemintoactions.CaptureyourthoughtsintheInbox,thenuseTrello’semail-to-boardfeaturetocreateboardsbasedonyouremails.Youcanattachtext,docs,images,andanyotherinfoyouwant. FollowingtheGTDmethod,Trelloletsyouanalyzeyouritemsandmarkthemasactionableornon-actionable.Youcanarchivethelatteronesandthenfigureouttheactionyouneedtotaketohandletheactionableitems. Trelloalsoallowsyoutogatherallthoseactionableitemsunderoneroof,dividethemintoProjects,andcategorizethembyusinglabels,colors,andsubheadings.Giveadeepercontexttoyouractionableitemsbydescribingthem,addinglabels,duedates,members,checklists,attachments,andevencovers. KeyFeatures KanbanBoards VariousStructuringOptions CustomizableFields SearchFunctionality Prioritization GanttCharts DataFiltering TeamCollaboration ReportingandStatistics Third-PartyIntegrations Pricing YoucanuseTrelloforfreeorpay$9.99/user/month(whenbilledannually)andenjoyitsfullfeatures. 3.Asana—AWorkManagementandGTDAppInOne  ImageSource:asana.com IfyouareaprofessionaltryingtofindtherightGTDsoftwareforyourteam,thenyoumightwanttocheckoutAsana. Itiscollaborative,flexible(soyoucanuseittoorganizedifferenttypesofwork),andverycustomizable,whichallgetsalongwithwhatGTDrequires.UseAsanatocreateprojects,nomatteriftheyareworkornon-workrelated.Nametheseprojects(Work,Household,Reference,etc)andchangetheprivacysettingssoyoucansharethemwiththeteam,someofthemembers,orkeepthemforyourself. WithAsana,youcancreatetasksandsubtaskswithinprojects,arrangethembypriority,andassigndescriptions,tags,duedates,attachments,links,andmemberstoallofthem.Youcanusetags(prioritytags,colors,customtags)andfilteryoursearchesthiswayonlyasaPremiummemberbutitistotallyworthit. Thisgettingthingsdoneplanneralsoletsyouknowaboutyourteam’sactivitiesandprogress,andevenfollowtasksothermemberscreate.Thisgreattoolcanhelpyougetideasoutofyourheadandturnthemactionableinone-two-three. KeyFeatures CustomWorkflows 3Views TaskWorkflowAutomation TaskFieldsandTags SubtaskChecklists PriorityStatus DeadlineReminders Shared/PrivateAccess Over100integrations AvailableonDesktopComputersandMobileApps Pricing Asana’sfreeplanoffersquitelimitedfeatureswhilepaidplansstartat$10.99/user/month(billedannually). 4.ClickUp—AGTDToolforMoreComplexTasks ImageSource:clickup.com ClickUpensuresnoideapassesbyunnoticed,whichtotallymatchestheGTDapproach.  Youcaneasilycaptureyourthoughts,recordpersonalreminders,andotheritemsinClickUp'sNotepad,andthenassigndatesandtitlestoallofyournotesbeforetransformingthemintotasks. WithClickUp,youcanturnthesenotesintoactionableitems(delegatetasks,addcomments,etc.)andtickthemoffasyougo,orasyourteamcompletesthetasks.ThisGTDappcanevenremindyouofthetasksyoudelayedtoensureyouareontopofyourworkflow. What’sbetter,thetoolletsyoucreateprojectsanddividetasksbyprojectssoyoudon’tgetlostintheseaofitems.Onceyoudividetasksbyprojects,youcanusestatuses(done/notdone,review/inprogress,orevencreatecustomstatuses),addpriorityflags,startandduedatestoachievebetterorganization. ClickUpcouldbetherightgettingthingsdoneappregardlessofwhetheryouareasmallbusinessowner,manager,orartistwhowouldliketomastertheGTDproductivitymethod. KeyFeatures IdeaManagement TaskChecklists PriorityStatuses AutomatedWorkflows 4DifferentViews GanttCharts CompleteCustomization TeamConversations Third-PartyIntegrations AvailabilityonAllDevices Pricing ClickUpoffersafreeplan(100MBofstorage,unlimitedtasksandmembers),afterwhichyoucansignupfortheirpaidplansstartingat$5/member/monthwhenbilledannually. 5.nTask—TheBestFreeGettingThingsDoneApp  ImageSource:ntaskmanager.com nTask’scorecomponentsaremeanttohelpyouandyourteambecomemoreefficientandproductivealmostinstantly.Thankstoitsintuitiveinterface,youwillquicklyfindthebestwaytoorganizetasksandprojectsandtickthemoffasyourteamprogresses.  WiththisGTDtool,capturingideasisquickandconvenient,andconvertingthemintoprojectsiseveneasier.TheGTDmethodisallaboutclarifying—dividingprojectsintosmallertasksandsubtaskssoyoucanachievebetterorganizationandgetaclearerpictureofwhat’shappening.  ThisGTDsoftwareallowsyoutodelegatetaskstoyourteammembers,schedulethembydate,setprioritylevelsandreminders.Also,youcanusedifferentviewstogetabettergraspofyourtasksandfilterstoreducethetimeyouneedtofinditems. ReviewingisthefourthGTDpillar,andnTaskisthekingofGanttchartsthatmakeperformancereviewingabreeze.Youcanalsoreviewcalendarstocheckwhethereverythingisgettingdoneaccordingtoplan. Havingeverythinginoneplace,organizedandcategorized,youcanrestassuredyourtaskswillbecompletedevenaheadoftheschedule. KeyFeatures 3Views TaskStatusandPriority Categories,Labels,andFilters MultipleAssignees To-DoLists DocumentManagement TimeTracking Real-TimeCollaboration IssueTracking 1,000+Integrations Pricing YoucanusenTaskforeverforfree(limitedfeatures)orsignupforoneoftheirpaidplansstartingat$2.99/user/monthwhenbilledannually. 6.2Do—TheBestGTDAppforAndroidUsers ImageSource:youtube.com/user/The2DoApp 2DocouldbetherightGTDsoftwaretouseifyouwanttomastertheartofgettingthingsdone.Thisversatile,rich-in-featuresappcanhelpyougaincontroloveryourdailychoresandtasksandcreateaseriousorganizationsystemthatleavesnothingtochance. Youcanquicklycaptureyourthoughtsandideasandturnthemintomultipletasksyoucanaccessfromanywhere,evenwhentheappisnotrunning.Nowthetasksarehere,youcangivethemadeepercontextbyassigningthemtags,locations,dates,colors,andevenspecificdetails(suchasphonenumbers). Withit,youcanalsogrouptasksanddropthemonthecalendartomakesureyounevermissabeatoraddunique,customreminderstothesetasks.Oneofthefeaturesthatmake2Dostandoutfromtherestisthatitsupportsbothtextandaudiomemossoyoucancaptureideaswhenonthego,whereverlifetakesyou. 2DoisathoughtfullydesignedGTDtoolthatdoesn’toffercollaborationtoolsbutstillallowssharingyourlistsviaintegratedapps. KeyFeatures Color-CodedLists Built-InFields Checklists MultipleNotificationsperTask BatchSchedulingandEditing FocusOptions PowerfulSearches QuickEntry AutomaticBackups Third-PartyIntegrations Pricing 2DoiscompletelyfreeforAndroidusers,anditcomesatapriceof$14.99foriOSand$49.99forMacusers. 7.Focuster—AUser-FriendlyGettingThingsDoneApp  ImageSource:focuster.com FocusterisaGTDsoftwaredesignedtohelpyoumaintainfocus,minimizedistractions,achievegoals,andgetbetteratmanagingtime.Withit,youcancaptureyourideasandgoals,prioritizetasks,toggleofftheonesthatarenotactionable,setdeadlines,andengagewitheverystepofthewaysoyouknowyouarealwayswinning. Focusterfeaturessmartremindersandnotificationsthatwillhelpyoustayontopofyourdailyschedule.ItssimpleUImakesiteasytohaveallthetasksathand:activetasksareinthemiddle,theentirescheduleisontheright,andyourTo-Dolistsareontheleft. Youcanevengrouptasksforabetterorganizationwhiletheappitselfbreakslargertasksintomanageableonesandfitsthemintoyourscheduleyoucanalwayschange.AlthoughFocusterdoesn’tsupportcreatingtasksthroughemails,itboastsseamlessintegrationwithZapierandabunchofotherappstomakeupforthis. KeyFeatures Auto-Scheduling RecurringTasks AutoSplittingActions TimeBlocking ActivityBar SmartNotifications Real-TimeCalendarUpdates Drag&DropInterface 500+Integrations AvailableonDesktopandMobileDevices Pricing Focusteroffersa14-dayfreetrial,afterwhichyoushouldsignupforoneoftheirpaidplans-$7.99/monthor$14.99/month. 8.Todoist—AMotivationalGTDTool  ImageSource:todoist.com Todoist,oneofthebestgettingthingsdonetools,offersacleanandminimalistic,yeteye-catchinginterfacethatcanhelpyouregainclarityoveryourtasks.ItcoverstheGTDtechniquebyhelpingyoucapture,organize,andengagewithyourtasks. Withit,youcancreateprojectsandsub-projects,tasksandsubtasks,labelandprioritizethem,addlabels,favorites(keepkeyprojectsandtasksontop),makeTo-Dolists,dependencies,setreminders,andorganizeyourworkinaverysleekmanner. NotonlydoesTodoistoffergreatplanningfeatures,butalsocollaborationfeaturessoyoucancommunicatewiththeteamanddelegatetasks.Youwillgetnotifiedwhensomeonefromtheteampostsacomment,completesatask,etc. Alltogether,Todoistcanhelpyoucreateaproductiveworkspaceandgaincontrolofeverythingonyourplate.ItevenawardsyouwithKarmapointsasyouprogresstokeepyoumotivated! KeyFeatures KanbanBoards CustomViews SectionsandSubtasks RecurringDueDates TaskandProjectCommentsNotifications Color-CodedGraphs FileSharing AutomaticBackups HundredsofIntegrations(Zapier,Dropbox,etc.) SyncAcrossAllDevices Pricing Forstarters,youcanuseTodoistforfreeandthensignupforaPremiumplan(forprofessionals)priced$3/monthwhenbilledannually,oraBusinessplan(forteams)pricedat$5/user/monthwhenbilledannually. 9.Things—TheBestGTDAppforMacandiOSUsers ImageSource:culturedcode.com/things ThingsisoneofthebestGTDsoftwarethatcanprovideclaritybytransformingyourthoughtsintoprojectsandtasks.IfyouhadsomepreviousexperiencewithThings,thenpreparetobeamazedbyitsbrandnewdesignandpowerfulnewfeatures. Itfeaturesauser-friendlyUIthatmakesitabreezetoaddtasksandorganizelists.Thingsletyouaddcontexttoyourtasksthroughtags,checklists,duedates.Breakuplargetasksintosmalleronesbyaddingheadings,categories,milestones,andfindthembyusingQuickFindandtypingintags,projects’names,etc. Thisappboaststhreetypesoftime-basedreminderstomakesureyoudon’tmissyourto-dos.Also,itsupportsvariousperformancetrackingandreportingfeatures,allbeautifullydesignedsoyouhavefunwhilstgettingthingsdone. TheonlydownsideisthatitisfullyintegratedwithMacandiOSonly.  KeyFeatures SidebarStructure 3Views Checklists Drag&Re-Order TimelyReminders MultipleDisplays ProgressPies QuickFind Multi-Select ZapierIntegration Pricing YoucandownloadafreetrialtoseewhetherThingscandothingsforyou,afterwhichyoushouldsignupforapaidplan(startingat$9.99). 10.Nirvana—ADedicatedGTDAppYourTeamWillLove ImageSource:youtube.com/c/Nirvanahq NirvanaisoneofthefewsoftwarespecificallydesignedtocomplementtheGTDpracticeandfreeyourmindofclutter.Itispackedwithnumerousfeaturesthatcanhelpyougetintunewiththismethodbyfollowingitstage-by-stage. YoucanusethisGTDapptoorganizeyourvaluablethoughtsandtasks,andkeeptrackofthoseboringrecurringtasks,suchaspayingbillsontime,makethemactionable,andturnthemintoprojectsdividedbycategories. Nirvanamakesclarifyingandorganizingstepssuper-dupereasy.Usetaggingandfilteringoptionssuchastags,contacts,areas,time,andenergyrequiredtoaddmorecontexttoyourtasks,andusekeywordstonarrowdownyoursearchandsavetime. Thisuser-friendlyGTDsoftwarethatadaptstoyourneedscanmakeeverythingmuchclearerandhelpyouorganizeyourbusiness(maybeevenyourlife). KeyFeatures Cloud-BasedSoftware UnlimitedProjectsandReferenceLists RecurringTasks ScheduledTasks Checklists UndoCompletedTasks/Projects PowerfulTaggingSystem KeywordSearches DataExport SyncsAcrossMultipleDevices Pricing YoucanuseNirvanaforfreeandenjoythisapp’slimitedfeatures,orsignupforapaidplan(startingat$5/month). 11.TickTick—AGTDToolwithPlentyofFreeFeatures  ImageSource:ticktick.com TickTickisafancy-named,GTD-basedappthatcanhelpyouorganizepersonalandworktaskswhilestayingcreative.Theinterfaceisquitesimplesoyoucanfocusonmanagingyourdo-sobutstillengagingenoughtokeepyoumotivated. Createtasks,lists,folders,andcheckitemstoorganizeyouritems,sortthembyorderofprioritybyusingcolorcodes,createcustomtagstomaketaskseasilysearchable—everythingforthesakeofstress-freeproductivity. AlthoughTickTickmaynotbethebestgettingthingsdoneappforlargeteams,itcouldbeitforsmalltomediumteamsasitsupportscollaboration,allowssharinglists,assigningtasks,andviewingtaskactivitiessoyoukeeptrackofwhateveryoneisdoingandensureyourteammatesareonthesamepage. ConnectTickTickwithothertoolsyouuseeveryday,automateyourexperience,andstayuptodatewithtasksanytime,anywhere. KeyFeatures CustomSmartLists RecurringTasks 6SortingOptions 4PriorityLevels MultipleCalendarViews VoiceInput PomodoroTimer CollaborationFeatures Statistics SyncAcross10+Platforms Pricing TickTickisfree,butyoucanupgradetotheirannualplantogetaccesstomorepowerfulfeaturespricedat$27.99(lessthan$2.4/month). 12.Firetask—AMinimalisticGTDAppYouNeverKnewYouNeeded ImageSource:firetask.com FiretaskisanotherappstrictlybuiltforMacandiOSusersthatsupportsGTD-orientedprojectmanagers.Ithasauniqueandcleaninterfacethatmakesplanning,creatinganddelegatingtasks,andreviewingthemapieceofcake. Youcangrouptasksforbetterorganizationandaddallkindsofdetailstoeachsuchasduedatesandtags,schedulethemforacertaindate,setreminders,andkeeptrackofprogressinacalendar-likeview.  ThisGTDappincludesseveralotherviewsandshowstasksforthatday,theupcomingtasksandprojects,orturnsthemintoGTD-optimizedKanbanboardsthatmaketasksmorevisuallyappealingandprovideamorefocusedviewofyourworkload. FiretaskoffersanabundanceoffeaturesthatcanhelpyouperfecttheartofGTW,facilitateyourwork,andfreeyourselffromclutter. KeyFeatures KanbanBoards Kanban-StylePriorities MultipleViews DetailSidebar TaskStatuses TaskCategories Checklists LinkAttachments TouchBarSupport IntegrationwithApple’sapps Pricing TheBasicFiretaskversionisfreeforallMacandiOSusers,andtheProversionispricedat$19.99/month.   13.Omnifocus —TheBestGettingThingsDonePlanner ImageSource:omnigroup.com/omnifocus Ifyouareabusyprofessionallookingforawaytotamethechaos,getthingsundercontrol,andaMac/iOSuseratthesametime,OmniFocuscouldbetherightsolutionforyou. ThisbeautifullydesignedGTDappwascreatedtomaketheimplementationoftheGTDmethodseffectiveandseamless.Withit,youcanaddactionsonthegoandevenuseSiriifyouare,let’ssay,runninglateforameeting. Onceyouhaveactionableitemsinthesystem,youcanturnthemintoprojects,categorizethem,andgivethemcontextviatags.Useperspectivestogrouptasksandprojectsandreviewprogressonaweeklybasistomakesurenothingslipsthroughthecracks. ThedownsideofthisGTDsoftwareisthatitlackscollaborationfeaturesandcomesatahigherpricepointthanmostsimilarapps,yetitisstillpackedwithabunchofusefulandpowerfulfeatures. KeyFeatures NativeDarkMode ForecastView RecurringTasks CustomPerspectives MultipleWindows AdvancedSearchandFilter SharingMenu OfflineAccess 3,000+AppIntegrations SyncAcrossAllAppleDevicesandPCs Pricing OmniFocusoffersa14-dayfreetrial,afterwhichyoucansignupforapaidplan(startingat$9.99). 14.TodobyAppigo—TheBestGTDAppforCreatives  ImageSource:appigo.com Todoisone-of-a-kindGTDsoftwarethatgoeshandinhandwithDavidAllen’smethodology.Itisbuiltforindividuals,families,andworkingprofessionalslookingforawaytobecomemoreproductivebutalsocreative. Youcanuseittocaptureideas,plan,andorganizetasks,categorizethembygroups,makecustomlists,createmilestones,setprioritiesandreminders,addtagsandduedates,andassigntaskstoyourteammembers. Ithasaclutter-freeinterfacethatmakesitabreezetofocusonwhat’smostimportantandcommunicatewiththeteamtogettasksdonebutalsowithyourfriends,family,andwhoeveryouwant. ThisGTDtoolwillgiveyouadailyoverviewofyourtasksandto-dos,andalloweditingthemasmuchasyouwant.Additionally,oneofTodo’sfeatures,QuickMenu,enablesselectingandeditingmultipletasksatonce(movingandassigningthem,addingtags,changingduedates,etc.). KeyFeatures   QuickMenu SiriShortcuts CustomAlertsandReminders RecurringTasks Checklists DataFiltering PowerfulSearch CollaborationFeatures LocationAlerts SyncAcrossDevices Pricing BasicTodoplanisfreeforever,Premiumplanispricedat$19.99/year,andBusinessplan$39.99/year. 15.FacileThings—AFlawlessGTDSoftwareforWorkandPersonalProjects  ImageSource:facilethings.com/learning FacileThingsisanawesomeGTD-basedappthatguidesyouthroughallthestepsofthisproductivitymethod.Itmakesiteasytocaptureideas,clarifyandorganizethem,reviewthesystem,androundupthewholestorybygivingyouresults. Onceyouclarifywhetheryourideaisactionableornot,youcandelegateittoateammember,listitorscheduleitorfileit,saveitintheSomedaylist,orthrowitinthetrash.Youcanalsobreakcomplextasksintosmalleronestomakeprojectsandsub-projectsanddividethembyareasofinterestandaddtagstoclassifyeverythinginamoreconvenientway. Thisgettingthingsdoneappofferstworeviewsystems:dailyandweekly,soyoucankeeptrackofyournextactionsandfocusonthethingsthatrequireimmediateattention.FacileThingsisalsooneofthefewGTDtoolsthatsupportaddinglinks,images,andvideostoyourtasksandprojects. Andasacherrytothetop,itintegrateswithseveralusefulappstomakeupfortheeventualdrawbacks(althoughtherearepracticallynone). KeyFeatures TagsandContexts RecurringTasks Checklists DueDates/Reminders 6-LevelReviewPerspective 3Contexts KanbanView AnalyticTools Evernote,Dropbox,GoogleCalendarandOutlookCalendarIntegration AppsforAndroidandiPhone Pricing YoucantryFacileThingsfreeforamonth,afterwhichyoushouldselectapaidplan(startingat$7/month). 16.RememberTheMilk—AGTDToolforBusyBees ImageSource:chrome.google.com/webstore/detail/remember-the-milk   What’sthatonethingyoualwaysforgettobuywhengoingtothegrocerystore?Right,milk.That’swhytheguysbehindRememberTheMilkdevelopedthistool—tomakeyoulessforgetful(notonlyaboutthemilk,butingeneral)andmoreefficient.  SupportingtheGTDmethod,RememberTheMilkencouragesyoutogetallofyourto-dotasksoutofyourheadandorganizethemusinglists.Butfirst,togetyouinspiredfromthefirstminuteofusingit,thisGTDsoftwareletsyouchoosebetweenoverahundredorcolorfulthemes(flowers,animals,cityscapestonameafew).  Thisappmakesitsupereasytoaddnewtasksandenterpropertiespereach,suchastags,priority,duedate,etc.Andthen,RememberTheMilkletsyouorganizelistsbytheseattributesbutalsocolor-codethemtomakegettingthingsdonemorefun.  Therearemorelevelstoorganizingyourdo-tolistswiththisGTDtool(f.e.breakingthemdownwithsubtaskstomakethemmoremanageable).Evenyoursublistscanhavelists,andwethinkit's beautiful.  Nottogetyouconfusedwithalltheselevelsandsublevels,RememberTheMilkletsyousearchyourtasksinajiffywiththeirmagicalsearchwizard.Onceyoufilterouttasksbywhicheverattributeyouwant,youcansavethatsearchasasmartlistandmakeitaccessibleinaclick.  Lastly,youcanattachimages,spreadsheets,docs,presentations,andanyotherfiletoyourtaskstohaveeverythingthatyouneedtogetthingsdoneatyourfingertips.NotethatRememberTheMilkisagreatgetthingsdoneappforpersonalstuffbutlacksadvancedtaskmanagementandcollaborationfeatures.  KeyFeatures Themes TasksandSubtasks  FavoriteTasks Drag-and-DropFunctionality SortingandFiltering  Color-CodedAttributes  FileAttachments  AvailableoniOS,Android,Windows,andLinuxDevices  MobileReminders  OfflineMode  Pricing  YoucanuseRememberTheMilkforfreeorsignupforapaidplan($39.99/year).  17.Hitask—ACollaborativeGetThingsDoneApp  ImageSource:hitask.com  Hitaskisasuperuser-friendlyGTDtoolforprofessionalteamsjugglingbetweenamyriadoftasksonadailybasis.Itcomeswithasingledashboardwhereyoucaneasilysetupwhatneedstobedoneandwhoneedstogetitdone.  Notonlycanyoucreateandassigntaskswithinandoutsideyourteam(withspecificmembers),butyoucanalsoattachfilestoeach,instantlysend/receivenotificationswhentasksgetupdatedorcompleted,andhaveitallsyncedacrossdevices.  ThisGTDappalsoletsyousetmultiplereminderspertasktostressouttheimportanceofhavingittackledwithinthestipulatedtime.Hitaskwillnotifyyouaboutmisseddeadlines,ifthereareany,soyoucanactquicklyandre-assignworkorinvitemoreteammemberstojoinandcollaborateonthisspecifictaskandgetitcompletedasap.  Tosimplifytheprocess,Hitaskallowsyoutomakecomplextasksmoremanageablebycreatingsubtaskswithineachandcategorizingtasksandsubtasksusingtagsandcolorstomakeyourworkspacemoreinspiring.  Youdon’thavetoleavetheapptodiscussprogressontasks.Hitaskcomeswithabuilt-inteamchatwhileyoucanalsocommentundertaskstopraiseyourteammates’workorgivethemdirectionsonhowtomoveforward.Thisgettingthingsdoneapptrackstimespentontaskssoyoucanmeasureyouremployeeproductivityandgeneratereportsonhowlongittakesforthemtoactuallygetthingsdone.  KeyFeatures TasksandSubtasks  SharedTaskLists  RepeatingTasks DocumentStorage TeamCollaboration ColoredTags LiveChat TimeTracking  Reporting  OfflineMode  Pricing Hitaskhasafreeplanandtwopaidplans($5/user/monthforteamsand$20/user/monthforenterprise).  18.Wrike—AGTDToolwithAgileFeatures ImageSource:wrike.com WrikeisaworkmanagementplatformsupportingagileandGTDmethodologiesatthesametime.Itliterallytakesminutestoimplementaproductiveworkflowofgettingthingsdonewiththistool,andhere’showitgoes.  Youcandividetasksintotwogroups—urgentandnot-so-urgentones,pintheonesthatrequiremoreattention,andthenfinalizeonebyone.Afterthat,youcandelegatetaskstoyourteammatesandreviewtheirprogress,quicklycheckifthereareanyoverduetasks,and,ifthereare,sendinstantremindersintotheirinboxessotheycantakeimmediateactionandcompletethemasap.  WithWrike,youcanreducethestressdailyworkloadsputonyourteammembersandautomatesomeoftheiractions.Howso?Wrikeispoweredwithautomationssuchassmartreplies,voicecommands,automatedapprovals,andmanyothersyoucanusetoaccelerateresultsandeliminaterisksbuttoalsoincreaseyourteam’sproductivitytothemaximum.  BeingoneofthebestGTDtools,Wrikecomeswithabuilt-intimetrackerthatcanboostupyourtimeandresourceplanningandmanagement.Thisway,you’llunderstandhowyourteamisspendingtheirtime,comparetheserecords,andeasilyfigureoutwhichmembersaremostefficientandwhichonesarelaggingbehind.Lastly,Wrikegivesyouin-depthinsightsintoyourteam’sperformanceviaadvancedreportsandanalytics. KeyFeatures TaskandSubtaskManagement TaskPrioritiesandDueDates TaskVisualizations Real-TimeActivityStream  TimeTracking  Automations Custom-FieldRequestForms  Real-TimeReports ScheduledNotifications CommentsandMentions  Pricing   Wrikehasafree,basicplanand3paidplansstartingat$9.80/user/month.  19.Notion—AnIntuitiveBlack-and-WhiteGTDApp ImageSource:notion.com Notionremovesthecomplexityofplanningandcompletingtasks.Thisnotebook-likeGTDtoolfocusesonprovidingvaluetowhoeverisusingit—individuals,teamsof20,or500people.WithNotion,youcantakenotes,turnthemintotasksandprojects,createaproductivityjournal,andaccomplishallofyourbusinessgoals.  HowcanyoufollowtheGTDmethodwithNotion,step-by-step?First,captureideasusingnotes,turntheonesyouvaluethemostintoactionableitems(tasks),organizetasksbyapplyingoneoftheattributes(status,duedate,sprint,etc.),andhaveallthisdisplayedonaKanbanboard.  Now,it’stherightmomenttoengagewithyourteammembersandassignwork.Asthingsgetdone,youcandraganddropitemsacrosstheboardto“complete”andevenaddacuteemojitothiscolumnnametoboostyourteam’smoodandmotivation.  Workingasateam,gettingthingsdoneispracticallyimpossiblewithoutaplacewhereyoucandiscussworkandprogress,mentionyourcoworkers,andgetmorethingsdonetogether.Whenneeded,youcanassignworktomultiplepersonsorshareworkwithyourentirecompanytospeedupthedeliveryprocess.  KeyFeatures ProjectandTaskManagement TaskLists PowerfulFilter,Order,andSortOptions CustomizableWorkflows VariousContentTypes DataVisualizations FileUploads  VersionHistory  CollaborativeWorkspace Rich-PropertyDatabase Web,Desktop,andMobileApps Pricing  Notionhasafreepersonalplanandapaidpersonalplan($4/month).Ifyouareateam,youcansignupfortheirplanforteams($8/user/month)ortheirenterpriseplan(custompricing). 20.Evernote—ANoteAppandGTDToolInOne ImageSource:evernote.com Now,webetmostofyouknowEvernotebyitsoutstandingnote-takingcapabilities.Indeed,Evernotehelpsyoucaptureideasinamyriadofformatsandmakethemsearchableinamatterofsecondsbutitsfunctionalitygoesfarbeyondjusttakingnotesandscanningdocuments.  Evernoteis,infact,atoolsupportingtheGTDmethod.Itletsyoucreatenotesbutalsomakethesenotesactionablebycreatingto-dolistsandtasksandeasilyturnthemfromto-dotodone.  Itletsyouorganizetasksbyflaggedstatus,duedate,oranyotherattribute,filterouttheonesthatrequireimmediateattention,andgetanoverviewofeverythingelsethat’sonyourteam’splateinseconds. Eachday,Evernotedisplaysaclearplanofactionyourteamshouldfollowtopreventyoufromgettinglostintheshuffle.Whenyoufocusonwhatmattersthemost,youreffortsongettingthingsdonewilldrasticallyreduce.  However,ifyoustillhappentoforgetaboutanimportanttask,Evernotewillsendyouareminder(evenwhenyou’renotintheapp)tomakeyoucomebackandgetitdoneasap.Youcanalsosetremindersyourselfaswellasduedatesoraddflagstothetasksyoucan’taffordtheluxurytoforgetandgeteverythingtackledathand.  KeyFeatures Notes-to-Tasks Checkboxes Searches  Tagging SharedWorkspace FileUploads ActivityHistory  Reminders OfflineAccess SyncAcrossDevices Pricing TakingnoteswithEvernoteisfree,yetturningthemtotasksandtacklingthemcomesataprice.ThisGTDappcomeswithapremiumplan(€6.99/month)andabusinessplan(€13.99/user/month).  WrappingUp FindingtherightGTDsoftwaremightseemimpossibleatfirst,butonceyoudofindit,itwillhelpyouaccomplishbothpersonalandbusinessgoalswithoutstressingout.Thevarietyoftoolswelistedinthisguidemayoverwhelmyouatfirst,butwiththekeyfeaturesandpricingforeachneatlylisted,we’resureyou’llspotthebestoneinnotimeatall. AndifInfinity’sthetoolthatcaughtyoureye—fantastic!We’dlovetohearmorefromyouorhelpyouout,sodon’thesitatetoscheduleademocallwithoneofourfriendlycustomerrepresentatives,contactusviachat,oremailteam@startinfinity.comtofindoutmoreaboutourirresistibleoffer.   FAQ WhatisaGTDsystem? GTD(GettingThingsDone)isataskmanagementsystemcreatedbyproductivityconsultantDavidAllen.TheideabehindGTDistostorealltasksandrelevantinformationexternallyandbreakthemintoactionableworkitems. WhatarethestagesoftheGTDmethod? TherearefivestagesoftheGTDmethod:capture,clarify,organize,reflect,andengage.InthefirsteditionoftheGTDbook,thefivestageswerecalledcollect,process,organize,plan,anddo,soyoumightstillrunintothisoutdatedterminology. WhatisaGTDapp? AGTDappisasoftwareapplicationthathelpsincreaseproductivitybasedontheGTD(GettingThingsDone)methodcreatedbyDavidAllen.ThiskindofappletsyoufollowthefivestagesoftheGTDmethodtocreaterelevanttasksandbreakthemintoactionableitems. WhatisthebestGTDsoftware? WithInfinity,youcanfollowthefivestagesoftheGTDmethodandorganizeallyourtasksintofivedifferentgroups.SinceInfinitycomeswith6differentprojectviews,youcancreatefivecolumnsinaKanbanboard,makefivelists,orchooseanotherviewthatworksbestforyou.Infinityletsyoustoreandmanagetasksanywayyoulike—youcangroup,filter,andsortthembasedonthecriteriayouchooseandorganizetheminfoldersandsubfolders.Ifyouneedtoaddphonenumbers,links,dates,oranotherpieceofinformation,thereare20customattributestochoosefrom. IsInfinityreallyalifetimedeal? Yes.Infinitycurrentlyofferslifetimemembershipplans,whichmeansthatwithasinglepaymentyougettouseInfinityforeverwithnoadditionalcosts. DanijelaTomić Danijelaisapoliticalsciencemajorturnedcontentwriterwhohasdifferenttopicsandindustriesatthetipsofherfingers.Thereisalmostnotopicshe'snotfamiliarwith,whichherworkdefinitelyreflects.Hergoalistolivealifewithpurposeandtohelppeoplegetoutsidetheircomfortzone. Linkedin AlsoaGoodRead SoftwareReviews 32BestProjectManagementSoftwaretoTryOutin2021 Anyonewho’severhadtoplana12-personfieldtriporaweddingwilltellyouonething:projectmanagementisdefinitelyhard. SoftwareReviews 22BestTaskManagementSoftwareforGettingThingsDone Tobehonest,pickingtherightsoftwarefortaskmanagementcansometimesbetrickierthancompletingtheactualtasksonyourlist. SoftwareReviews AgileSoftwareTools:20BestSolutionsforYourTeamin2021 Overview,features,andpricingof20bestagilesoftwaretoolsforprojectmanagement—makethebestchoiceforyourteam. SoftwareReviews Top21BusinessManagementSoftwaretoStartUsingNow Ifyou’dratheravoidlivinginyouroffice24/7,thenitmightbeagoodideatostartthinkingaboutabusinessmanagementsoftware. SoftwareReviews 22WorkManagementSoftwarefortheUltimateWorkOrganization IfyoufeellikenoneoftheCRMandPMtoolsyou’vetriedarerightforyou,thenyoushouldconsiderswitchingtoaworkmanagementsoftware. SoftwareReviews 20BestOnlineDatabaseSoftwareforManagingYourBusiness Tryingtoorganizeyourbusinesswithinaspreadsheetisoftenasfrustratingaswatchingatoddlertrytofitacubeintoatriangle-shapedhole. Grabourexclusivelifetimedeal! Don’tmissoutonourlimitedlifetimeoffer!PayonceanduseInfinityforever. GetLifetimeMembership GrabOurExclusive LifetimeDeal Savemoneyonallplansforalimitedtimeonly! GetLifetimeDeal ©2022Infinity |TermsofService|PrivacyPolicy