Getting Things Done (GTD) Method and 26 Best GTD Apps ...

A GTD application dedicated to Mac and iOS users, OmniFocus is a beautiful solution to get things done. It wouldn't be a stretch if we say that it can be ... GettingThingsDone(GTD)Methodand26BestGTDApps&Tools Readingtime25minread PublishedonMarch1,2020 ModifiedonDecember29,2021 Category Productivity TableofContent   Doyoueverfeeloverburdenedbytheweightofallthethingsyouhavetogetdoneduringthedayorduringtheweek?   Wealldo!   Believeitwhenwesaythis:eachoneofusthinks,atleastonceaday,thatmaybe24hoursofthedayweren’tputinplaceforustodothismuchwork.Or,maybeweneedtomanageourtasksbetter?Definitelythelatter!   But,howexactly?Aquestionmanyofyoumightask.LetmeintroduceyoutotheGTDmethodtodeliverresults.   WhatisGTD?   GTDorGettingThingsDoneisapopulartimemanagementmethodandthetitleofabest-sellingbookbyauthorandproductivityconsultantDavidAllen.   Afteryearsofresearchandpractice,DavidAllencameupwiththistechniqueofgettingallyourto-dosdonebyfollowingasystematicseriesofsteps.   Oftentimes,youmayhaveaplethoraoftasksinfrontofyouwhichneedtobetakencareof,oryoumayexperienceasuddenoutburstofinspirationtopulloffanidea.   AsDavidAllensays,‘Yourmindisforhavingideas,notstoringthem’,thereforeGTDcomestoyourrescuetopulltheseideasoutofyourbrainandconvertthemintoactions.   GTDisnotmerelygetting-things-done,butastep-by-stepwayofaccomplishingtasksthroughthebasicconceptoftransferringideasfromyourmindintoanexternalsystem,breakingthemdownintoactionablesteps,andthenfinally,gettingthemdone.   ByfollowingtheGTDmethod,yourbrainwillnothavetorememberandkeeptrackofeveryotherthing(whichishumanlyimpossibleanyway)andwillfacilitatedeliveringresults.   Thecorrectimplementationofthemethodcanfreeupsomeofthebrainpowerandthus,increasestheoverallproductivityofanindividualorateam.   Let’sdiveintodiscoverthebasicpillarsoftheGTDmethodandhowitcanbeimplemented.     ProTip:nTaskisbracedwithGTDspecificfeatures,suchas;abilitytoset-upreminders,meetingalerts,automatedpop-upswheneverProjectManagerssendnewworkdownthepipes,andmuchmore!Topitoffwithtimesheetstomaximizeaccountabilityandproductivityaltogether,andyouhaveateamthat’sproductiveatvariousforefronts!     GTDMethodImplementation:   TheGTDapproachisimplementedthroughasequenceofstepswhichessentiallymakesupthe5pillarsofthismethod,whichfacilitateoperationsprocesses:   Capture   Ifthere’ssomethingyouneedtodothat’sstuckinyourmind,youhavetogetitout,togetitdone.Clearingyourmindofalltheclutterandproperlyorganizingyourtasksisonewayofeffectivelydealingwiththings.   ThefirststepofimplementingtheGTDmethodistocollectwhat’sstuckinyourmind.Thiscanbeanythingrangingfromprofessionalpendingemails,phonecalls,appointments,tosimplycleaningyourwardrobe.Transferallthesetaskstoanexternalsystemwhichcanbeataskmanagementtool,asimpleto-dolistapp,orevenapaper.   Clarify   Oftentimes,thehumanmindactslikeabighoarderofideas,nomatterhowtrivialtheyare.Inordertoproperlyconvertallthesemuddledideasintoviableactions,youneedtodistinguishtheactionableandnon-actionabletaskstogetridoftheonesthatcannotbedone,thusclearingupsomebrainmemory.ThismakesupthesecondstepoftheGTDmethod.   Startprocessingthetasksthatarejotteddowninfrontofyouandbreakthemintosmaller,moremanageableactionstocleartheclutterandgetaclearpictureofwhatliesaheadinoperationsprocesses.   Organize   Afteryou’vedecidedontheactionabletasks,categorizeandprioritizethemaccordingtoduedatesorurgencytoeffectivelyorganizethem.Therearenumeroustasksinfrontofyou,someofwhichyoudon’tneedtodorightaway,buttheonlyrecord,soputthemawayinaplacewhereyoucanretrievethemlaterwhenneeded.   But,howexactlydoyouorganizeyourtasks?ThroughthedecisiontreeoftheGTDmethod!Asimpledecision-makingprocessassistingyouincategorizingyourtasksviaaseriesofquestionsthateventuallyleadtoappropriateactions.   Youneedtodecideifyourparticulartasksareactionableandthenmoveforwardtowardsotherquestionstodecidewhatexactlyyouneedtodoforoperationsprocesses.   Let’shavealookatthistreeforabetterunderstanding:   Source:AsianEfficiency   It’snotasconfusingasitmightlook,becauseonceyougetaholdofit,youcaneasilymakedecisionsaboutyournextcourseofaction.   Thisisalsowheretheconceptof‘contexts’comesintoplay.Categorizeyourtasksaccordingtothecontextthey’rereferringtoandlinksimilartaskstogether.Forinstance;importantfollow-upemailsthatneedtobemadewillbegroupedunderthe‘email’context.Doingthismakestrackingoftasksextremelyconvenientandquick.   Youcanmasterthegameoforganizingbydividingyourto-dosintoappropriatetasklists,accordingtotheirpriorityandurgencylevels.Youneedtodecidefirstwhetherthetaskisactionableornot.Ifit’snot,youmoveittotrash,references,orasomeday/maybelist.   TaskListsinGTD Trash:theitemsthatarenotworthyourtimeanddonotrequireanykindofattentionaremovedinthetrashlist References:thislistconsistsofalltheusefulinformationthatdoesnotrequireanyaction,butthatmightbeneededsometimeinthenearfuture Someday/MaybeList:categoryofallthetasksthatyou’renotsureifshouldbedonerightaway.Putthemaway,butregularlyreviewthemtoseeifanyactionneedstobetaken   Now,thisbringsustothesecondaspect,theactionabletasks.Ifthetaskisactionable,youfurtherneedtodeterminewhetherthenextactioncanbedonewithin2minutes.Doitrightawayifitcanbedoneinunder2minutes.Ifnot,putitinthe‘projects’list.IntheGTDcontext,a‘project’isanythingthatrequiresmorethanonesteptocomplete.Ifthetasksrequiremorethanonesteptocomplete,placetheminanyofthefollowingthreecategories: WaitingforList:allthetasksthatyouhavedelegatedtootherpeopleforexecution NextActionList:actionsthatneedtobedone,butarewithoutanyduedate Calendar:actionsthataretobecompletedonaspecificdateortime   Onceyou’veorganizedyourtasks,you’reonestepclosertogettingthemdonesmartly.   Reflect   ForGTDtoworkeffectively,youneedtofrequentlyreviewyourworkflow.In-depthanalysisformonitoringtheprogressandidentifyingthenextto-doactionsgreatlyhelpinreflectingbackatyourdecisionsandwhatadjustmentsyouneedtomake.   Engage   Finally,justgetstartedwiththetasksandbeginworkingonthem.Everythingisrightinfrontofyou,fromduedatestoprioritylevels.Youjustneedtogettoworkandgetdonewiththings.   The26BestGTDAppsintheMarket   Nowthatwe’vecoveredthebasicconceptsrevolvingaroundGTDmethod,you’reprobablywonderingifthereareanygettingthingsdonetoolsandappswhichhelpinimplementingit,andyesthereare!Numerousapplicationsarespecificallydesignedanddevelopedtoworkwiththisdistinctivemethod.   We’vegatheredandtestedsomeofthebestGTDappsthathelpyouingettingmoredone.Theseare:   1.nTask   nTaskmakesittothetopofourlistofthebestGTDappsmerelybecauseofthefactthatthissimpletouseapplicationhaseverythingthatmakesGTDimplementationsmoothforyou.Thesoftwareispackedwithcapabilitiesthatmakewayforthemethodtoworkperfectlywellandsynchronizeeffectivelywiththecorecomponents.   It’sdesignedtohelpteamsandprojectmanagersfromallindustriestointuitivelyorganizetheirprojectsandtasksinawaythathelpsthemingettingthingsdonefaster.     Let’shavealookatsomeofthefeaturesofnTaskandhowtheyfacilitatelightandcrisptakeontheGTDmethod:   Capture   Nomatterhowbigorsmallataskis,withnTask,youcancaptureorlistdownallyourto-dosin theformofachecklistandconvertthemtoindependentprojects. Thissetsthebasisforthenextstepofclarifyingwhereyoucancreatetasksandsubtaskstogetthingsdoneinanorganizedmanner.   Youjustneedtodeportallthethings(whetherprofessionalorpersonal)whichareinyourmindintothenTasksoftwareandTADA!Youjusttookaleaptowardsbetter taskmanagement.   Clarify   ClarifyingwhatexactlyneedstobedoneisoneoftheprimeconcernsrevolvingaroundtheGTDmethod.ByusingnTask,youcanconvenientlydivideallyourbigprojectsintosmaller,actionabletasksandsubtaskstogetaclearpictureofwhatliesahead.   Thetaskswhichneedtobedoneinthefuturecanbeeasilyscheduledinyourcalendar,andyoucanevendelegatetaskstorespectiveteammembersbyusingtheassigntasksfeature.   Organize   ThenextstepintheGTDmethodisorganizingallthetasksaccordingtotheircategoryandprioritylevel.WithnTaskisaction,withjustafewclicks,youcan setprioritylevelsaccordingtotheneedandurgencyoftasks,andcaneven setreminders forthedueonestostayupdatedwiththetasksinline.Throughusefultaskfilters,findandviewthetasksthatyouneedinfrontofyouandworkonthem.   Asforthecategorizationofactionsintospecificlists,youcancreatedistinctprojectscateringtoeachtypeofcategoryandthenassociaterelevanttaskspertainingtothelevelofurgency.nTaskprovidesaplatformtosystematicallyorganizethethingsthatneedtobedonewithoutgettingintothefrustrationofhavingtoomuchtodo.   Reflect   Youcanonlyachievetrueproductivitythroughconstantreviewandfeedback.Reflectbackonyouractionsthroughouttheprojectandmakeamendmentswhereneeded.nTaskmakesreviewingtheprojectperformanceeasythroughthebuilt-infeatureofGanttcharts.Apartfromthesecharts,youcantimelyreviewyourcalendartoseewhereyoustandatthemomentandwhatcanbeyournextto-doactionwithrespecttothedistinctprojects.   Engage IfyoufollowthefirstfourstepsoftheGTDmethodproperly,thelaststepwillbeaseasyaspie.Whenyouhaveeverythinginfrontofyou,systematicallyorganizedandcategorized,thefinalexecutionwilldemandnoadditionaleffortfromyouandyourtasks’shipwillbeallsettosailsmoothly.   Pricing FreeBasicplan. Premiumplanstartingat$3peruser/month. Businessplanstartingat$8peruser/month   LookingforaperfectGTDtool? nTaskisfreeandletsyoucreateunlimitedtasks,checklists,meetingsandmore. GetStartedforFree   2.HubSpotCRM     Whenitcomestosalesandmarketing,HubSpot’sfree-foreverCRMhasplentyofusefulfeaturestohelpyougetthingsdone: Managedealsandprojectsinpipelines,whereyoucansetyourowncustomsteps Addnotestoeachproject/deal Setreminders/tasks Recordemailswithimportantcontacts   HubSpotCRMalsocomesnativelyintegratedwithotherfreefeaturesthatareessentialformanagingprojectsandtasks:emailmarketing(upto2000emails/month),meetingsscheduler,forms,emailtracking,livechat,chatbotbuilder,reportingdashboard,contacts,andpipelinemanagement.   Hubspotisoneofthetopgettingthingsdoneplannersavailable.   Pricing 100%FreeForever,anunlimitednumberofcontacts   3.FacileThings     Second,onourlistofthebestGTDappsisFacileThings.Aproductivitytoolspecificallydesignedtoimplementgettingthingsdonephilosophy,FacileThingsallowyoutoorganizeandmanageyourtasksbykeepinginviewalltheessentialcomponentsoftheGTDstructure.   It’saGTDappthatismeantforpeoplewhostrictlyfollowtheGTDmethodology.Thetoolcatersindividuallytoeachandeverycomponentofthemethodinawaythatyouhavealltheoptionstofollowthroughthestepsonebyoneorfillindetailsinarandompattern,allpertainingtoyourneeds.   Withanaestheticallypleasingdesignandeasytounderstandinterface,FacileThingstriestofiteveryGTDcomponentintooneworkflowtomakegettingthingsdoneeasilyforyou.Easilycaptureideaslikeasimplenotepad,clarifyandorganizeaccordingtotheircourseofaction,andfinallyreviewthemonaweeklybasistomonitorperformance.   FacileThingsdefinitelyjustifiesitslistingonourgettingthingsdoneplannerlistandwillsupportyouintheartofgettingthingsdone.   Pricing 30Daysfreetrialandpaidmonthlyplans.Paidplansstartat$12permonth.   4.Todoist     IncompletecontrastwithFacileThings,TodoisttakesarathersimplisticapproachontheGTDmethodandworksonquickbrain-dumpofideasbycreatingto-dolists,organizingandprioritizingtasks,creatingsubtasksanddependenciesaswellascreatingprojectsandsubprojects.   Withduedatesandrecurringtasksreminders,youcaneasilyorganizeallyourtasksaccordingtotheirfrequencyofoccurrenceandcheckoffthetasksthathavebeendone.Inthisway,youcangetaclearpictureofallthetaskscurrentlyinprogressandtheoneswhichneedtobedoneinthefuture.   Furthermore,throughTodoist,youcanalsoreviewyourproject’sperformanceviavisuallyappealingchartsandgraphswhichhelpinunderstandingthecurrentprogressandfutureactionsforgoalsachievement.   Pricing FreeforBasicandPremium($29peryear)plans.   5.Nirvana     OurfourthrecommendationforthebestGTDappsisNirvana.   Nirvanaisacloud-basedtaskmanagerthatisspecificallybuiltfortheimplementationoftheGTDmethod.Theapplicationcomeswithbuilt-infeaturesofhowmuchtimeandenergyataskwillneedtocomplete,alongwithanoptiontosetduedatestostayontrackwiththeupcomingprojects.   Theapplicationalsocomespre-loadedwithlistslabeledasnext,waiting,scheduled,andsomedaywhichmakeclarifyingandorganizingstepsofimplementingtheGTDmethodextremelyconvenienttoimplement.   Therearetagsavailabletoputyourtasksintotheprofessionalandpersonaldivisionforeasyaccess.Therearemultipleothertaskpreferencestoowhichmaketheapplicationhighlycustomizedanduser-friendly.   Pricing Free(basicfeatures)andpaidplans.Paidplansbeginat$5permonth.   6.ProofHub     ProofHubisacloud-basedproductivityandteamcollaborationappthathelpsteamsimplementGTDmethodology.Youcancreatecustomworkflowstobringstructuretothewayyourteamswork.Withfeaturesliketaskswithduedates,calendar,milestones,andtimetracking,ProofHubmakessurethatyoualwayshaveaclearpictureofyourtasksandprojects.   ProofHubsendsyoudailyagendaemailsgivingaheadsupforwhat’slinedupforthedaysothatyoucanplanaccordingly.Ganttchartsandprojecttimelinesensurethatyouarealwaysinultimatecontroloftheprojectprogress.   Theall-in-oneappfostersteamcollaborationwithitspowerfulGroupchat,onlineproofing,onlinediscussions,andfilesharingfeatures.   Pricing: Ultimatecontrolplan,withunlimitedprojectsandusersavailableat$89permonth(billedannually).   7.OmniFocus     AGTDapplicationdedicatedtoMacandiOSusers,OmniFocusisabeautifulsolutiontogetthingsdone.Itwouldn’tbeastretchifwesaythatitcanbeconsideredasoneofthetopto-dolistapplications.Thetoolisdesignedspecificallytoimplementthemethodologyinthemosteffectivewaypossible.   Easilyaddactionsanddon’tmissanything.Tomakethingseasyforyou,thiscanbedoneusingSiritoo,soyoudon’thavetomanuallywriteanything.Convertyouractionsintoprojectsandcategorizethemaccordingtoyourrequirements.   Youcanaddperspectivestoyourprojectstogivethemcontextandunderstandthembetter.OmniFocusisagoodfitasagettingthingsdoneplanner.   OmniFocuscomeswithahighdegreeofstructurewhichletsyoumanageyourprojectseasilythroughamyriadoffeatures.Thisiswhyitcancomeoffasover-whelmingforfirst-timeusers,buttheapplicationhasgotsomeprettystrongfeaturestosmartlydealwithyourtasks.   Pricing Pro($99.99),Standard($49.99)plans   Seealso: TheBestScrumToolsof2021forAgileProjectManagement   8.Evernote     MovingontothenextbestGTDapp–Evernote.Apopularnote-takingapplicationthatcomesequippedwithanintelligenttoolsetformanagingyourto-dos.Theapplicationprovidestonsofbuilt-infeaturesforyoutoorganizeyourthoughtscomprehensively.   Ifyou’repronetolosingusefulinformationthatyoufoundonline,youdon’thavetoanymore.Withthewebclippingfeature,bookmarkanylinksyoufindonlineandaccessthemlateratanytimeyouwant.   Notonlythis,iftypingisoneofyourpetpeeves,convenientlysaveideasinEvernotethroughvoicecommandsbyusingGoogleorSiriasyourassistant.Youcanthenorganizethemintonotes,setreminders,andusetagstogivethemcontext.   Pricing Free Premiumat$7.99/month Businessat$14.99peruser/month   9.2Do     Theartofgettingthingsdoneiscrucialtosucceedinginthecurrentfast-pacedenvironment.   #7onthiscompileupofbestGTDappsis2Do. FreeonAndroidandreasonablypricedforMacandiOSusers,2DocomeswithafeaturesetthatmakesGTDimplementationseamlessforyou.Createtasklistsandaddtagsascontexttoquicklyfindthem.   Organizeyourtasklistsbycategorizingthemunderspecificcolorcodes.Thisalsohelpsindistinguishingcategoriesfromoneanotherandquicklyaccessingthemwheneverrequired.   Thequickaddfeatureoftheapplicationenablesyoutoinstantlycaptureyourideasbeforetheyslipyourmind.Theapplicationalsohasbuilt-infieldsforaddingspecificdetailstoyourtasks.Individualtaskscomewithremindersatasettimetoallowyoutoexecutethemwithoutanylags.Ithelpsitfacilitatetheuseasagettingthingdoneplanner.   Youcanalsobatchmultipletaskstogetherandsimplydraganddroponthecalendartocreateaworkschedulequickly.   Pricing 2DoforAndroid–Free iOSApp–$14.99 Macclient–$49.99   10.Notion     Notionisasophisticatednote-takingapplicationthatcomeswithmultipletaskmanagementfeatures.Theapplicationallowsyoutosuccessfullywritedownyourto-dosintheformofnotesorachecklist,andexecutethemsmartly.   ThislightweightGTDappenablesyoutoconvertyourto-dosintorespectiveprojectsandtasksandchecktheirprogressthroughKanbanboards.Thetoolalsocomeswithaknowledgebasethatactsasacentralplaceforstoringalltheimportantinformation.   Additionally,createteamdashboardsandinviteteammemberstocollaborateonkeyperformanceindicators.   Notionwillhelpyouperfecttheartofgettingthingsdone.   Pricing Free,Personal($4permonth) Team($8permember/month) Enterprise($16permember/month)plans   11.Things     Inthisdayandage,theartofgettingthingsdoneisthecrucialdifferentiator.   Asthenamesuggests,ThingsisaGTDappthattransformsyourthoughtsintoeasy-to-dolistsandgivesyouclarity.Withasimpleuserinterfaceandeasydraganddropoptions,organizinglistsinThingsiseasierthanever.   Youcanaddmoredetailstoyourtasksandgivecontexttothemthroughtags,startdates,anddeadlines.UseSiritogivevoicecommandsforcreatingreminderalerts.Thetoolalsoprovidesmultiplereportsformonitoringyourprojectperformance,likepiecharts.   Thecustomizableanimationtoolkitallowsyoutohavefunwhilegettingthingsdone.Moreover,thesidebarcanbeeasilycollapsedontheiPadtofocusonlyonthecurrentlist.   TheonlydisadvantageofThingsisthatit’sonlyMacandiOSsupported.   Pricing $9.99foriPhone $19.99foriPad $49.99forMac   12.Firetask     FiretaskisstrictlyforMacandiOSusers;thecompanywantedtoreleasesomethingtohelpmakeGTDorientedprojectseasierformanagers.Rightnow,theMacAppstoreisoozingwithover100differentapplications.Alloftheseappsarecenteredaroundtaskmanagement,managerialaspects,andviceversa.   However,thoseapplicationsthatactuallyfocusonthe‘GettingThingsDone’criterionareprettymuchhardtocomeby–andthattoo,ifyouarelookingforlongtermreliabilityfactor.Duetosuchreasons,webelievethattheactual“kicker”comesintheformofaverysmoothlearningcurve.   Firetaskhasaverysimpleanduniquedesignandsupportsitsuseasagettingthingsdoneplanner.Bydefault,yougetthetwo-panedesigninthesamewindow.Oneofthepanesisdedicatedtotaskgroupings.Thesecondarypaneatthesideappendsthecurrent“Foci”thatyouhaveclickedon.Forinstance,youcanselectagroupingorasingletaskintheleftpane.Therightpanewillfurthershowallkindsofdetailsintheinformationpaletteinsidethesecondpane.   Inshort,it’sconcise,clearandcomeswithanabundanceofclutter-freesalientdatasets.Itwillfacilitateyouintheprocessofperfectingtheartofgettingthingsdone.   Pricing FiretaskBasicVersion:FREEforMacOS FiretaskProVersion:$19.99Per/MforMacOS   13.Focuster     Asthenamesuggests,Focusterisallabouthelpingprofessionals“Focus”onabunchofwork-relatedactivitiesfortheirentireteam.Itisacompletevisualoverhaulofyourtypicalday-to-dayactivitiesalongsideflawlessintegrationwithGoogleCalendarforefficientappendageofthosetasks.   Professionalactivitiessortoutallyourappointmentsthroughouttheweek.Itislikehavingasecretary,butwithamorevisuallyappealingapproach.Thewindowpaneisdividedinto3differentcolumnsbydefault.Ontheextremeleftside,FocustershowsaTo-DoList.Thenthereareactivetasksinthemiddlepanel,whiletherightpanelshowsadatewisecategorizationoftheentireschedulewhichisgreatforgettingthingsdoneplanner.   YoucanfindoutmoredetailsattheofficialFocusterwebsite.   Pricing BasicVersion:$7.99permonth ProVersion:$14.99permonth   14.Nozbe     IfyourinahurrytogetthingsdonethanNozbeisyourgo-toapp.   Nozbecomesasaconcisebusiness-orientedsolutionformanagersandprofessionalsonthemove.ComparedtoFiretaskandFocuster,Nozbeisnotrestrictedtooneparticularoperatingsystem;theyhaveawideraudiencereachoverWindows,Linux,andevencellphonesifyouareawayfromyourdesktop.   SinceNozbeisloadedwithallkindsofintegrationswithEvernote,Google,andDropBoxtonameafew,thelearningcurveofthisapplicationisalittlesteep.But,onceyougetthehangofit,youwilltrulyrealizeitspotentialintermsofliterally‘GettingThingsDone’withoutanyapparentsetbacks.   Fromacursorypointofview,Nozbeoffersdifferenttaskpaneswhicharegreatforgettingthingsdoneplanner.Atthebackend,theyaresynchronizedwithGoogleCalendarandEvernote.Onceyouhaveataskinprogress,youcandraganddropdifferentsubtasksandteammemberstostayonthesamepage.   Thereisalsoalitterofoptionstocategorizeandfurthersorttheseactivitiesaspertheirpriority.Themostimportanttasksarepushedforward,whilethesecondarynatureworkgetsappendedfurtherdownyour“today’sTo-Dolist”pane.   ThebestthingaboutNozbeisallthetemplates,whicharecreatedaftertheprogram“learns”aboutyouractivityplanning.Ifyourepeatedlydothesamekindoftasksonadailybasis,theprogramsuggestsatemplatethatcanbeusedgenerallyforallactivities.Soundsinteresting,doesn’tit?   Pricing BasicVersion:$10permonth SmallBusinessEdition:$23permonth Business&EnterpriseEdition:$99permonth   15.TodobyAppigo     ‘Appigo’isaUS-basedsoftwarecompany;theyhavedevelopedalotofproductsforprofessionalscomingfromdifferentmarketsectors.Ifyouhaven’theardofAppigo,youshouldexploretheirfeaturedprogramsforreporting,gamification,andoverallteamcollaborationpurpose–longbeforeevenconsideringTodo.   Anyhow,Todocomesasafully-fledgedGTDappafterthecompanyperformedacoupleofdetailedmarketanalysis.Theywantedtocreatesomethingthatevenworkingprofessionalscoulduseasafamily,whileonvacationsordeployedatoff-sitefacilities.   TodohasawidespreadfollowingoverMacOS,Windows,Mobile,andLinux.Theprogramallowstheusertocreatevirtualmilestoneswithindedicatedprojects.Youcanfurtherassignteammembersandcategorizetheirrolesaspertheirtasks.Ontopofthat,thereisaveryclearclutter-freeinterfaceinTodo;itwastomaintaintheattentionspanofnewusersatfirstsight.   TheonlycaveatofTodoisthatitdoesnotautomaticallysynchronizewithyourotherdevices.   Overall,ifyourinahurrytogetthingsdonethanwewouldrecommendAppigoasyourgo-toapp.   Pricing BasicVersion:Free CloudVersion:$19.99permonth BusinessVersionwithCloudFeatures:$39.99peryear   16.TickTick     Besidesafancynameafterourownheart,itcomesasastrongGTDappforthosewhowantapersonalizedsolution.Theapplicationcarriesaverysimpleto-the-pointinterfaceformanagingweeks’longschedulesandalltheactivitiesthatfollowafterward.   TickTickisversatile,butitleansheavilyonthe“personal”to-dolistmanagementinsteadofabusiness-orientedfocus.Nowthatdoesn’tmeanthatteamscannotusethisprogram,it’sjustthatyouwoulddobetterifyouareusingthissoftwareatasmall-to-mediumscale.Gettingthingsdoneistheartofstress-freeproductivity.   Theprogramcolorcodesdifferenttasksaspertheirpriority.Primarilyyougetacalendarlikeawindowwiththeadditionofdifferenttagssupportforsettingupcheckpoints.Onceataskiscomplete,youcanomitthecheck-boxwithasimpletap!   Pricing BasicVersion:Free! PremiumVersion:$2.99permonthor$27.99Annually.   17.GanttPRO     GanttPROisanelegantprojectmanagementtoolbasedonGanttcharts.Thesoftwareallowsyoutoeasilycreatetaskswiththeirstartandenddatesandfollowthemsmartly.   WithGanttPRO,youcanbreakyourprojects,nomatterhowbigorsmalltheyare,intosmaller,easiermanageablepiecesofwork.It’suptoyoutodecidehowmanyofthemyouwillhaveandhowmuchtimetheywilltake.   Thesoftwareoffersrobusttaskmanagementwithlotsofoptions.Youcansetpriorities,statuses,dates,duration&estimationaswellasprecisetimespentontasks,workwithprogressandcost,anddefineassigneesincaseyouworkwithateam.Moreover,itofferscustomcolumnsthatyouarefreetosetuponyourown.   GanttPROishighlyintuitivesoftwarewithashortlearningcurve.Justplanandschedule,andallofyourtaskswillberightinfrontofyou.   Pricing 14-dayfreefully-featuredtrialavailable Individual:startsat$15user/month Team:startsat$8.9user/month   18.Zendone     WithZendone,youcancreateunlimitedactionstogetmoredone.Youcangetafreemobileapp,getthingsdoneatutorial,unlimitedprojects,secureSSL,andGTDfunnel.Zendoneisapowerfulappwhenitcomestogettingthingsdone.Theappincludestheticklerfolderwhereyoucanorganizeallyouritemsfortheday,likebookingaticket,payingthebills,emailtoclients,etc.   IntheZendoneapp,youcaneasilycreateyourdailytasks,editandreviewthem.Also,youcanincludethetimeestimates,addtags,andfindouthowmucheffortyouwillneedtoputittogettheparticulartaskdone.Itoffersseveralintegrationstohelpyoumanageyourprojects.YoucanintegrateitwithEvernote,GoogleCalendarforseamlesstaskmanagement.Zendoneapplicationissupportedontheweb,iOS,andmacOS.   IfyouareinahurrytogetthingsdonethanZendoneshouldbeyourchoiceapp.   Pricing: Monthlyplan:$9/month Yearlyplan:$5/month   19.HiTask     Inahurrytogetthingsdone?   HiTaskoffersplentyoftaskmanagementandgettingthingsdone(GTD)features.ThemainfeaturesofHiTaskincludecreatingacalendar,tasks,subtasks,grouping,documentstorageandsharing,andtimetracking.Itcanhelpyougetorganizedandbecomeproductivewithsimpletousethetool.Youcangetfreestorageforupto100MBwithafreeaccount.   Ithelpsyounailyourprojectsbygettingthingsdoneontime.IthasmorefeaturesthanusualGTDappshave.HiTaskremovescomplexityfromyourworkandgetsyourmorecontrol.ThisplatformisequippedwithChromeextension,Android,andiOSHiTaskapps.   Pricing: Freeplanforupto5users Thebusinessplanstartsat$5/monthperuser. Enterpriseplanstartsat$20/monthperuser.   20.PomodoroApps     YoucandownloaddifferentPomodoroAppsfromGoogleandAppleappstorestosupportyourcravingsforgettingthingsdoneinanold-fashionedway.   Whenyouareinthattypical‘Iaminahurrytogetthingsdone’mode–andthattoowhenyouhavethehabitofprocrastination,nothingcutsitlikethePomodoro.It’sanage-oldtimemanagementtechniquethatintroducesworkintervalsfollowedupbyintermittentbreaks.   AtypicalPomodoroworkslikethis: Createato-dolistofallthetasksrangingfromhightolowpriority. Doingonetaskatatimefor15–20minutes. Takingabreakof5minutesaftereachworksession. Increasethebreakto20minutesdurationafter4Pomodorosarecompleteorthetaskisfinished.   Asforgettingthingsdonealternatives,Pomodoroappsareaconvenientwayofriddingyourselfofthedistractionsandactuallyfocusingonstuffthatmattersthemost.   21.Weekdone     Weekdoneusesthegettingthingsdonemethodologytohelpyougetorganizedforeffectiveplanningandprojectcompletion.   Thesoftwarehasatree-likehierarchythatprovidesagoodmanagementstructure.WithWeekdoneyoucanprovidefeedbackoncompletedtaskswhilealsokeepingyourteammembersupdatedsoeveryoneisonthesamepage.   Weekdonehasfeaturesthatincludeinformativedashboardsthatgiveyoueachteammember’sworkprogress,weeklyplanning,progressreports,andtaskprioritydisplays.Youcanalsoenableemailreminders,andimportitemstogeneratereportsfromothersoftware.   Pricing: Weekdoneprovidesa14-dayfreetrial! Youcanalsoaccessthesoftwareforfreeforuptothreemembers IfyouwishtouseWeekdoneformorethanthreeusers,checkouttheirpricingplansonthislink.   22.RemembertheMilk     RemembertheMilkisanonlineto-dolistandtaskmanagementsoftware.   WithRemembertheMilk,youcaneasilycreateweeklyreviews,usetagstocreatecontexts,takeadvantageoftheirunintrusiveremindersystem,andalsousetheirflexiblelabelsandfoldersforwork,personal,andtasksonhold.   Thesoftwaresyncswithallyourdevicessoyoucangetremindedanywhere.   Theappalsoletsyoushareyourlistsorpasstasksovertootherssoyoucangetmoredonefaster.   Pricing: YoucansignupforRemembertheMilkforfree   Wait,There’sMore…   DidyouknowthattherearetonsofGTDappsthatdon’tmakeittothefirstpageofGoogleSearchresults?   Thatdoesn’tmeanthattheappsarenotpopularortheyhavesetbacks.Thetruthisthatmanysoftwarestartupswithgreatideasdon’thavealotofadvertisementbudgettogoon.Thisiswhyalotofgettingthingsdoneappsdon’tmakeittothetop-levelSERPs.   Nonetheless,hereareacoupleofappsthatwewouldloveforyoutouse.   23.CampfireTechnology     TheCampfireappcanhelpyoueliminatedisorganizationifyouareonawritingproject.ThisisanamazingGTDappforwriterstoplan,brainstorm,andwritebetterstories.   Itcanhelpyoucreateyourplot,buildstorycharacters,andmanageyourstoryallinoneapplication.WritersandcontentcreatorscanuseCampfiretocreateblogs,YouTubevideodevelopmentprocess,bookwriting,andpodcastcreation.   Youcanuseitnotjustforwritingprojects,butCampfirealsohasaDiscordcommunityforfellowwritersandtheyalsopublishthecommunityworkondifferentsocialchannels.   Pricing: Freetrialfor10days. Propackageat$49.99(one-timepurchase) Proandwordbuildingpackat$74.98(one-timepurchase)   24.Tomatoes     Whatgoodisagettingthingdoneappifitdoesn’thaveatimerinit?   Afterall,weareallontheclock!TomatoesistechnicallyaPomodorotimerwithacleanUI.Itmeansthattherearenodistractions,complexinterfaceshortcuts,andotherclutterthatmightderailyoufromgettingthingsdonefast.   YoucanalsoturnyourproductivityintothecompetitionshouldyouchoosetouseTomatoesinyourorganization.Setupthetimerforanactivityandleteveryonekick-offatthesametime.Seewhocomesupwiththebestresultsintheshortestamountoftime.   Pricing: TomatoesisFreeforAllanddoesnothaveanypremiumplansfornow.   25.MicrosoftTo-Do     MicrosoftTo-Dowasprimarilymadeasanindependentapplication.Seeingitspopularity,itwassoontransitionedtoastheenhancedversionoftheinsanelypopularWunderlistapp.   Ofcourse,Wunderlistisn’tthereanymore,but,asIsaidearlier,MicrosoftTo-Doisfillinginthegapsprettynicely.   ComparedtoWunderlist,MicrosoftTo-Docarriesaclean-cutUI,withvibrant/distraction-freevisuals.Everythingisrightwhereitneedstobe.Toolshortcutsarenotcluttered,there’saneasylearningcurveforfirst-timeusersandyougetseamlessintegrationwiththeentireMicrosoftappsenvironment.   Forinstance,ifyouarecurrentlyusingOutlookasyourgo-toemailmanagementplatform,youcanautomaticallysyncheverythingwithMicrosoftTo-Domobileapplication.Alternatively,thesamecanbedonethroughalaptoporadesktopcomputer;itdependsonyou.   ComingbacktoWunderlist,theapphadacult-likefollowingamongGTDpowerusercommunities.Therefore,ifyouwereadiehardWunderlistfan,MicrosoftTo-Dowon’tfeelanydifferent.   Collaborateonthego,schedulemeetings,completeworkasitcomesup.   Bestofluck!   Pricing: Thebaseversionisfreeofcost–i.e.$0peruser/permonth. AvailableonWindows,Android,andiOSplatforms.   26.Hive     AbonusapplicationforyouinthislistisHive.Thissoftwareisoneofthebesttoolsthatyoucanusein2021asitisawholebarrageofdifferentapplicationsforwebanddesktop,andwhenallsyncedtogether,canmakeanincrediblyproductiveworkenvironmentforyouandyourteam.   Theapplicationallowsalloftheteammemberstochecktheirto-dolistsandcommunicatewitheachotherthroughoutthedayinreal-time.Thishelpsinmakingsurethateveryoneisintheloopandtherearenogapsincommunicationregardingtheprojectdevelopmentprocessortheprojectoverall.   Inadditiontothewonderfulmobileapplication,Hivealsohasdifferentdesktopandwebapplicationsthatboostyourproductivitylevelsevenmore.Eachprojectcanbeviewedinmanydifferentwaysaspertheneedsandrequirementsoftheaudience.   ThesewaysincludeviewslikeGanttcharting,calendarview,Kanbanboarding,andmanymore.   Theapplicationisfreetodownload,andapaidsubscriptionwithadd-onsisalsoavailable.   TheapplicationisavailableforiOS,Desktop,andAndroid.   Pricing: Paidplanat$12/userpermonth(paidannual). YoucanselectotherWorkspaceAdd-onstoowithyourplan     LookingforaFreeGTDtool? nTaskisfreeandletsyoucreateunlimitedtasks,checklists,meetingsandmore. GetStartedforFree   DavidAllenGettingThingsDone     TimetotakeovertheGTDmethodologylikeabookworm.Ifyouareintogettingthingsdone,youmayhavestumbledover‘DavidAllenGettingThingsDone’.Ifyouhaven’t,that’salright.   ‘DavidAllenGettingThingsDone’isaremarkablebookthatdescribeshowanyonecanharnesstheirskillsandenhanceproductivitybytenfold.   Over267pages,youarenotfedanyhorsecraporsomesortofMagicSutrawhereyou’dbeabletomiraculouslyimproveassoonasthelastpageisturned.Infact,onthecontrary,‘DavidAllenGettingThingsDone’philosophyisquitestrangeandfacilitatespeople’sstrategyandoperations.   Davidpreachesgettingstartedfromthemostboringandannoyingtaskandmovingallthewayupfromtheretodeliverresults.Yes,therearetimeswhenit’stheboringstuffthat’skeepingusfromtakingthefirststep.JustrolloveryoureyesinyourheadandgetstartedASAP.   SomeofthekeystepsinDavidAllen’sGTDbooktoovercomingadversityare: Identificationofaboring,distracting,oruninterestingtask. Writingdownsomeformofadescriptionastowhythetaskisincompleteandwhenexactlyitwillbecompleted. Actuallygettingstartedoncompletingthework. Self-assessmentandevaluationafteryouhavesuccessfullycompletedthetask.Thinkaboutretrospectivesandreflectiononthereasonswhyyouwereneverabletogetthingsdonebefore.   Alongsidehisremarkabletipsforsmootheroperationsprocesses,Davidfillshisreadersinoncleaninguptheirmessthroughthewaysoffiling,organizing,andlistingthings.Theyareameanstoanend!   Onascaleof1to10,weratethisbookastellar‘9’.Dogiveitareadwheneveryouarelookingtogetthingsdonelikeapro.   AreGettingThingsDoneAppsEntirelyNecessary?   Oneofthequestionsthatmanywebmasters“fail”toansweriswhetherornotitisimportanttorelyongettingthingsdoneapps.   TheplainandsimpleanswerwouldbeNo.Yes,weknewthatitsoundsunbelievable,butthere’sacatchtoit.   Althoughgettingthingsdone/GTDappsaregreatforworkingsmart,theyarenotneededifyourworkflowrequirementsarenotthatlengthy.   Secondly,ifyouareanindividualfreelancer,acontractor,oraprojectmanagerwhoiscurrentlyhandlingaverysmallnumberofactivities,thenyoucancommitmostofthestufftoyourmemory,oraconventionalnotepad.Takeapieceofpaper,ormaintainadiaryforto-dolistactivities,therestwillcometoyounaturally.   However,ifyouareresponsibleformulti-projectmanagementandsimultaneousworkflowswithhighpriorityCPMs,thenusinggettingthingsdoneapplicationisimportant.Infact,insuchinstances,theseappssupplementtheeffectofahighturnoverwithamaximumclient/customersatisfactionrate.   Werecommendanalyzingandevaluatingyourpersonal/businessrequirementsasthefirstpriority.Afterward,you’dbeinabetterpositiontoassesswhetheryouneedgettingthingsdoneappornot.   DoyouhaveasuggestionforafreeprojectmanagementsoftwarethatfollowstheGTDapproach?Feelfreetocommentbelowwithyoursuggestions.   Simple&CollaborativeTeamwork Moreefficiency,Improvedperformance&fasterdeliveries TryitNow! Morerelatedarticles: MultiProjectManagement •5minread TeamGanttvsAsana–Whichoneisbetterforyouin2022? Productivity •7minread Best10TimekeeperAppsIn2022 Productivity •5minread HarvestvsToggl:WhichToolIsPerfectForIncreasingProductivity? SaveMoreWorkHoursand3XYourCompletionRatewithnTask GetStartedForFREE. SignUpNow ReadytoupyourgamewithnTask? Manageyourteam,tasks,projectsandmoreonasingleplatform.Signuptoday,it'sfree. 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