The Best GTD® Apps For Getting Things Done - Asian Efficiency

A Note About Our Getting Things Done App Recommendations · 1. OmniFocus (Mac, iOS, Web, Apple Watch) · 2. Todoist (Web) · 3. Things (Mac, iOS, Apple Watch) · 4. Home/Blog/TheBestGTD®AppsForGettingThingsDoneTheBestGTD®AppsForGettingThingsDoneTechnologyShare0Tweet0Share0Share0Tweet0Share0Wantafunblastfromthepast?GotoyourAmazonhistoryandtakealookatyourveryfirstorder.MyveryfirstpurchaseonAmazon.comwastheGettingThingsDonebookbyDavidAllenonSeptember3,2005.Iwasgoingthroughaparticularlytoughtimeatmyjobatafinancialsoftwarecompany,withtasksanddeliverablesgoingoutofcontrol.IfeltthatIwasn’tgivingmyemployeestheresponsivesupportthattheydeserved.(Itwasexactlysixmonthsafterthebirthofmyfirstchild,whichexplainsallthoseMerchantIvoryDVDs.Mywifewantedsomethingforthoselate-nightmarathons.)Otherthanthe6-month-old-inducedlackofsleep,Ifeltthatmyto-dolistwasendless.I’dreceivephonecalls,emails,andsitinmeetings,butactionitemswouldeithergetmissedorI’dwritethemdownthemsomewherenevertobelookedatagain.Iwantedtobehomewithmynewbaby,butIfoundthatIwasgoingintoworkearlierandearlierjusttotrytocatchup.EventuallyIrealizedthatfinancialsoftwareclientservicesisn’trocketscience.Theremustbeawaytogettheimportantthingsdoneduringtheworkday.Goingintotheofficeat6:30a.m.allthetimewasn’tsustainable.I’mnotoverstatingthingswhenIsaythatGettingThingsDone,orGTDasitiscommonlycalled,changedmylifeandcompletelychangedmycareer.TheveryfirsttimeIhadthat“mindlikewater”feeling,Icouldn’tbelieveit.Thingsdon’thavetobebananasatworkafterall!Atthetimetherewereveryfewdigitaltools,soIhadtohacktogethermyownsystematfirst.Thankfullythingshavechanged,andwehavetheoppositeproblem:therearesomanyamazingGTDtoolsoutthere,howdoyouchoosewhattouse?Inthisarticle,I’lltakeyouthroughsomeofthebestGTDtoolsonMac,Windows,web,andmobile.By“best”Idon’tmeanwhichhasthemostfeatures—Imeanwhichtoolwillhelpyoubeincontrolandgetyourimportantworkdone.WhatIsGTD?Asmentioned,GTDstandsfor“GettingThingsDone,”andbecamepopularafterthebookofthesamenamewaspublishedin2001.Atitsheart,GTDhelpsyouanswertwoquestions:IseverythingthatIneedtodocapturedinatrustedsystemsothatIcanusemybrainpowertofocusonmyimportanttasksinsteadoftryingtorememberandjuggleinformationandto-dos?DoIknowwhatIcantakeactiononnextforeachofmyprojects,giventheconstraintsoftime,place,andability?WhenyouapplytheGTDmethodologytothethingsyouneedtodo,yourworkgoesthroughfivephases:Capture:Makesureeverythingyouneedtodoorthinkaboutiswrittendowninatrustedsystemandoutofyourhead.Clarify:Figureoutwhatthenextactionis(orifitisevenactionable!),andapplythe2-minuterule.Organize:Haveyourtasksorganizedintocategoriesthatmakesenseforyou.Reflect:Reviewandupdateyoursystemonaregularbasis.Engage:Actuallydothethingsyousayyou’regoingtodo!IwanttotakeamomenttohighlighttheReflectphase,becauseitissoimportant,andskippingitisoneofthebiggestGTDmistakesyoucanmake.We’verecordedapodcastabouttheGTDWeeklyReviewthatwehighlyrecommendyoulistento.TolearnmoreaboutGTD,checkoutourGettingThingsDonesummaryarticle.WealsohadDavidAllen,theinventorofGettingThingsDone,onourpodcast.Ifyou’reavisualperson,weputtogetherthisGettingThingsDoneflowchartforyou,withlinkstousefulresources.WhyDoWeLikeUsingAppsForGTD?DoyouneedtouseanappforGTD?No,ofcoursenot.OneofthegreatthingsabouttheGTDsystemisthatitistoolneutral.ManypeopleveryhappilyimplementGettingThingsdonewithpenandpaper,orahybridsystem.Werecordedapodcastepisodeaboutanalogproductivitysystems,whichyoucanlistentoifyouareintopapertaskmanagement.Thereareafewreasonswhywelikeusingdigitaltools:Forknowledgeworkers,wespendmuchofthedayatacomputer,tablet,ormobiledevice.Withdigital,ourtasksarerighttherewiththerestofourwork.Digitaltoolsoftensupportintegrationswithemailprograms,mobileoperatingsystems,andwebbrowsers—itmakesitfastandeasytocapturetasks.Manyappsallowyoutosynchronizebetweencomputers,tablets,mobiledevices,andtheweb.Whereveryouare,youhaveaccesstoyourtasksandhavetheabilitytocapturetoyourtrustedsystem.Withanalogsystems,ifyoudon’thaveyournotebookwithyou,youdon’thaveyourtasksystemwithyou.WecoverthismoreindetailinthispodcastwherewesharesimplestrategiesforusingGTDinyourlifeandhowtosetitup.JustmakesureyouavoidthecommonmistakesnewGTDusersmake.WhatAGTDAppNeedsForustoconsideranapponeofthe“best”GTDapps,itneedstohavethefollowing:Itneedstosupportthethreebig“parts”ofGTD:Projects:Ifataskhasmorethanoneactionitem,itis(inGTDterms)aproject.Ataskmanagementappneedstobemorethanjustaflatlistofto-dos.Contexts:Thetraditionaldefinitionofcontextsisthelocationwhereyoudoyourtasksorthethingyouneedtodothem.EarlyGTDexamplesshowcontextsof“Office”or“Phone”.Nowthatourofficecanbeanywhereandwealwayshaveourdevices,thedefinitionbecomesblurred.AGTDappshouldhavesomewaytohelpyoudecidewhenorwhereyoucandothetasks,whichmayormaynotconformtoaspecificlocationordevice.Forexample,amemberoftheDojo(ouronlineproductivitycommunity)hasaBraindeadtagtobangoutthosetaskswhenoneisfeelinglowenergy.Anoteofwarning:onthepodcast,wetalkaboutmistakespeoplemakewhenusingGettingThingsDonetools.OneofthemistorelytooheavilyonContexts.Atthispoint,ThanhorIbarelyusethematall,butyoustillwantanappthatsupportsthemsothatyouhavetheoption.NextActions:Thereneedstobeawaytoseewhatthenextactionyoucandoforeachgivenproject.Thereshouldn’tbeanyconfusionaboutwhatyoucanworkonatanygivenpoint.Itneedstobeabletosyncbetweendevices.Youwanttobeabletocaptureandviewyourtasksfromwhereveryouare.Itshouldbeseamlesstogettasksin.Quickcaptureiskey.We’vewrittenbeforeabouthowtoevaluateataskmanagementsystem.WhilethatarticleisnotspecificallyaboutGTD,itishelpfultodecidewhattypeofsystemwillworkbestforyou.HerearewhatweconsidertobethebestGTDappsoneachplatform.EitheramemberoftheAEteamusesthetool,oritispopularamongDojomembers.Ifthere’saGTDtooloutthere,chancesarewe’vetrieditatsomepoint.ANoteAboutOurGettingThingsDoneAppRecommendationsAreyouusingaGTDapprightnow?Ifso,youmightreadthislistandbetemptedtomakeaswitch.Thismightsoundsurprising,butbeforeswitchingtoanewapp,wehighlyrecommendthatyoustopandthinkaboutit:Whatdoyounotlikeaboutyourcurrentapp?Whatdoyouwishitdiddifferently?Isthisnewappreallybetterthanyourcurrentapp,ordoesitjustlookcool?Isthisnewappwaybetterthanyourcurrentapp,orjustalittlebit?Switchingappshasacost.Itmaynotbebigfinancially,butitcanhaveahugetimeandattentioncost.Remember,itisourjobtoplaywithapps—itprobablyisn’tyours.Withthatsaid,hereareourtop5recommendedGettingThingsDoneapps:1.OmniFocus(Mac,iOS,Web,AppleWatch)OmniFocusisthetaskmanagerofchoiceforBrooks,Thanh,Marmel,andothersontheAsianEfficiencyteam.IswitchedtoOmniFocusin2012becauseIwantedawaytoseeonlythethingsIshouldbefocusingonatanyonetime.OmniFocussupportsProjects,Contexts(viatags),andyoucanhaveitonlyshowyouwhattasksareavailabletobeworkedonrightnow.Thisishugelyfreeingbecauseitavoidstheoverwhelmthatcomesfromtypicaltaskmanagementsystems.Ifyousee100uncompletedtasks,itcanmakeithardtofocusonyourthreemostimportanttasksforthedaybecausethereisoverwhelmanddistraction.ThereisahandyForecastviewthatwillshowyouwhatyoucanworkontoday(oronanygivenday)withoutclutteringupyourscreenwitheverythingelse.OmniFocusisnotthecheapesttaskmanagementsystemoutthere,butifyouaregoingtoinvestinit,werecommendyoupurchaseorsubscribetotheProversion.ThatwayyoucanusetwoofthefeaturesthatsetOmniFocusapartfromotherGTDapps:TheForecastTag–thisallowsyoutoincludetaskswithaspecifiedtaginyourForecastview,givingyoumoreoptionsforlookingattheworkyouwanttogetdonetodaybesidesjustthedate.CustomPerspectives–thisisthebigone.Thisallowsyoutocreateyourownperspectivesforlookingatyourtasksandplanningyourwork.Forexample,everydayIlookatthesePerspectives:Due:Whatisduetoday?WaitingFor:AmIwaitingforanythingfromothers?MaybeIshouldfollowup.Stalled:ArethereanyProjectsthatdon’thaveaNextActionassociated?It’seitherdonesoIcangetridofit,orI’dbettermakesureIamstilltakingaction.Execution:WhataremyMostImportantTasksfortheday?.OmniFocusisavailableforMaciOS,andAppleWatch.ThereisanOmniFocusWebversionthatwillallowyoutoaccessandworkwithyourtasksfromanydevice.ThiscanbereallyhandyifyouwanttouseOmniFocus,butcan’tinstallitonyourworkdevice.FormoreinformationonhowwerecommendusingOmniFocuswithGTD,checkoutthisOmniFocusGTDpodcastepisodewedidfor TheProductivityShow.WealsotalkwithTimStringer,thefounderofLearnOmniFocus,onthepodcastabouthowheusesOmniFocusinateamenvironment.ClickheretolearnmoreaboutOmniFocus.2.Todoist(Web)Ifyouwantatraditionalweb-basedtaskmanagementsystem,itishardtobeatTodoist.It’sweb-basedbutalsohasclientsforMac,Windows,iOS,andAndroid.ManyemailprogramsandwebserviceshaveTodoistintegrationbuilt-in,soitmakesitfastandeasytocapturetasksorideastotheTodoistInbox.Fromthere,youcangothroughtherestofyourGTDprocessofreflectingandorganizing.TherearemanywaystouseTodoistwithGTD,buthere’sasuggestion:UseProjectsforyourGTDprojects.Ifitmakessense,youcansetupaprojecthierarchyandbreakintoHome,Work,etc.UseLabelstoapplyContextsorotherdimensions(time,energy,etc.)ClickheretolearnmoreaboutTodoist.3.Things(Mac,iOS,AppleWatch)ThingsisataskmanagerthatisextremelypopularwithmembersofTheDojo.PeoplelikeitbecauseitislesscomplexthanOmniFocusandhasacleanerinterface.Headingsisapopularfeature—youcanbreakyourtasklistupintosmallersectionswithheadings.Itmakesitvisuallyeasiertoseewhatisgoingon.IthasanInboxforcollectingideasandtasksastheycometomind.LikeOmniFocus,youcanseewhattasksyouhavetodayandupcoming,butThingshasacleverThisEveningsectionforthosetasksyouknowyou’renotgoingtogettountillaterintheday.DojomemberMatRheindoesadeepdiveintoThingsinourpopularpodcastepisodeonselectingtaskmanagers.ThingsisavailableforMac,iOS,andAppleWatch.ClickheretolearnmoreaboutThings.4.Trello(Web)YoumaybesurprisedtofindTrelloonthislist.Trelloisnotwhatmostpeoplewouldthinkofasa“GTDapp.”It’saKanbanapp,whereyouhaveKanbanboards,lists,andcards.Youcanmoveitemsbetweenthemasthetasksmovethroughyourworkflow.WewantedtoincludeTrellointhislistbecausewehavefoundthatmany“visual”peoplefinditdifficulttouseatraditionaltaskmanagerbutthriveusingaKanbanboard.There’ssomethingaboutthevisualnatureoftheboards,lists,andcardsanddraggingitemsbetweenthemthatspeakstothem.Ifthat’syou,itispossibletoimplementGTDinTrello.Therearedifferentwaystodoit,butatahighlevel:CreateanInboxlistCreatelistsforNextActions,Completed,Projects,WaitingFor,andotherGTDstatesthatworkforyou.TrellohasablogpostdescribinghowtouseGTD,andaTrelloGTDtemplate.DavidAllenCompanyalsosellsaTrelloSetupGuideifyouwanttoseedifferentwaystosetitup.ClickheretolearnmoreaboutTrello.5.Outlook&MicrosoftTo-Do(Windows,Mac,Web,Mobile)“OutlookasaGTDapp?!”,Icanhearyousayingwithamixofdistrustanddisdain.Ihearyou.OutlookusersonWindows,ofwhichtherearemany,generallyfallintooneoftwocategories:Outlookuserswhoareusingitunderduress,beingforcedtobycorporateIT.Outlookninjaswhocanmaketheplatformsing.WhenIworkedincorporate,Iwasamixofthetwo.Whichevercampyoufallinto,itiseasierthanevertouseOutlookforGTD.IfyoualreadyhaveitandarelockeddownbyITfrominstallingothertools,itcanbeasolidoption.ThekeywithOutlookistosetitupsothatOutlookTaskssynchronizeusingtheMicrosoftTo-Doplatform.CreateTaskfoldersunder“Tasks”inOutlookforyourProjectsandContexts.YoucanthensetupaGTDsystemusingdifferentviewsandListsasGTDProjects.FormoreOutlookproductivitytips,checkoutOptimizeOutlook—oursuper-actionableresourceforbeingmoreproductivewithOutlookatwork.HonorableMentionsThe5GTDappsmentionedaboveareourtop5picks,butreadersoftheblog,listenersofourproductivitypodcast,andmembersofourDojocommunityhaveotherfavorites.We’dberemissifwedidn’tmentiontheseotheroptions:Nozbe(Windows,Mac,Mobile,Linux)Nozbeisoneoftheoldest(inagoodway)GTDappsoutthere,andoneofthemostcomprehensive.IthasappsforMac,iOS,Windows,Android,andLinux.Nirvana(Web,Android,iOS)Comeswithbuilt-infeaturestohelpyougaugehowmuchtimeandenergyitwilltaketocompleteatask.Asana(Web,iOS,Android)Asanaisasuper-popularcollaborativeplatform.Mentioningitasa“GTDapp”doesn’tdoitjustice,andifyouworkwithateam,youshouldgiveitalook.InTPS312,TimStringershareshowheusesAsanainconjunctionwithOmniFocus.2Do(Web,iOS,Android)2DohasbeenmentionedbymanyAsianEfficiencyblogreadersastheirfavoriteGTDapp.PocketInformant(macOS,iOS,Android)PocketInformanthasapowerfultemplatefeature,forrepeatabletasksandprojects.WhichGTDAppIsRightForYou?We’velistedanumberofGTDappshere,buthowdoyouknowwhichoneisrightforyou?Startbyaskingyourselfsomequestions:Whatplatformdoyouneedtouse?AreyouallinontheAppleecosystem?IsyourWindowscomputerlockeddownatwork?Areyoumobile-first?DoyouneedtousebothMacandWindowsordesktopandAndroid,ordoyouliveinyourbrowser?Maybeaweb-basedtoolwillworkbest.Howcomplexareyourtasksandprojects?Ifyouhavealotofmovingparts,anapplikeOmniFocusisgreatforgivingyouclarity.Ifyouhavemoresimpleneedsanddon’twantcomplexity,Thingsmightbeabetterchoice.Doyourecoilatthethoughtofhavingtousea“taskmanager”inthefirstplace?Beforeyouabandondigitalappstotally,giveTrelloalook.ManypeoplerespondwelltoTrello’svisualnature.Mostifnotallofthesetoolshaveafreetrial.Downloadtheapporsignupforthewebserviceandgiveitatry.Youdon’thavetoimplementyourwholetasksystematthestart—justgiveitasmallprojectandseehowitgoes.Ifyoulikethefeelofit,thenyoucanpurchaseorsubscribe.Rememberthatjustaddinganapptoanineffectiveprocessorworkflowwillbeaband-aidatbest,andmayevenmakethingsworse.TheDojo,ourcommunitythatcomeswithalibraryofproductivitycourses,coversalotoftheseappsinmoredetailandhowtousethem.InvitationDoyouwanttoknowhowtosetupyourworkplaceandyourcomputertogetmoredone?Areyouinterestedtoknowhowyoucanstructureyouridealdayandbuildroutines?Ifyouansweredyestobothorevenjustone,thenjoinourFREETRAININGbyclickingthislink.Itisabsolutely100%free.YoumayalsoLikeTechnologyLastUpdated: March1,2021HowToUseHazelToAutomateYourRepetitiveTasksReadMoreTechnologyLastUpdated: January20,2021TheAmazonKindleProductivityGuideReadMoreTechnologyLastUpdated: December15,2020SaveTimewithExpert-LevelTextExpanderSnippetsReadMorePostsByAuthorABOUTTHEAUTHORBrooksDuncanIlovetakingtechnicaltopicsandtranslatingthemsothattheymakesensetonon-nerds.I'maCharteredProfessionalAccountantandhavebeenasoftwaredeveloperandhaverunsoftwaresupportinverysmallstartupsandextremelylargepubliccorporations.IstrivetoberelentlesslyhelpfulineverythingthatIdo.IliveinVancouver,Canadaandinsertextrau'sinmanyofmywords.LeaveaReplyCancelreplyYouremailaddresswillnotbepublished.RequiredfieldsaremarkedName*Email*WebsiteSavemyname,email,andwebsiteinthisbrowserforthenexttimeIcomment.PostCommentΔThebestGTDsystemI’vefound&implementedisEvernotetheSecretWeapon.ReplyIfyourorganizationusesOutlookandotherOfficeapplications,youmightwanttohavealookiftheyworkviatheonlineserviceOffice365.Ifso,youmightalsohaveaccesstoMicrosoftTeams(forcommunication)andPlannerforyourteamtasks(itlookslikeTrello).AndforyourpersonaltasksyoucanuseMicrosoftToDo.Thenicethingisthate-mailsthatyou‘flag’inOutlook,showupautomaticallyinToDo.AndalsothetasksthatareassignedtoyouinPlanner,showupthere.Andofcourseyoucanaddyourowntasks,createlistsandcreatetagsforcontext(bytypingawordthatstartwitha#hashtag).ToDoistheformerWunderlist.IpersonallyuseTodoist,butifyourorganizationrequiresyoutoworkwithOutlook,IthinkthatToDoandPlannermightbeinterestingappsforyoutolookat.ReplyIfindusingOutlookandOneNotetobeaveryproductiveGTDcombination.Mostofrequestscomease-mail.IfIcannotdealwiththemin2minuteorlessIsendthemtoaOneNote“Inbox”page.AtscheduledtimesduringthedayIwillreviewmy“InBox”andmovetheitemstotheappropriatepage(A–Urgent/Important,B-Not-Urgent/Important,C,D,etc).ThenIusePomodorotoworkthroughtheitems.ReplyThanksforsharingthisinformation.Currently,I’mintheprocessofreadingtheupdatedversionoftheGTDbook.Wrappingmyheadaroundthebestwaytoorganizetheflowofdatasothatthesystemistrustworthyhasbeenmygreatestchallengesofar.SincemostofwhatItrackatthistimeisforhouseholdmanagementitisdifficulttojustifypayingamonthlyfeeforaproductivitysoftware.IwasexcitedtoreadaboutNozbe,untilIfoundthesingleuseroptionisnolongerfree.TheSingleandDuoare$8and$11respectively.Ifyoufindanyotherswhichareusableoffline,withsynccapabilities,pleaseshare.ReplyFormanagingtasksandprojects,theWeeekapplicationisstillnotbad,ithasbothawebversionandamobileone.Ilike,cansomeoneelseuseit?ReplyHeyall!Goodarticle.Ihavebeenahugefanofyoursiteforalongtime.I’dloveitifyoucouldtakealookathttp://GTDNext.comWeflyundertheradarabit,buthavealotofgreatfeaturesforGTDusers.Includingunlimitedlevelsofprojectsandsub-projects,areasofresponsibilityforfilteringdowntojustyourworkitemsoryourhomelifeandofcoursetagsforcontextspecificusage.Whilewecatertodesktopbrowserusersoursiteisresponsive,soitworksonyourmobilephoneaswell.Happytotalktoyouguysmoreabouttheproduct.ReplyYoumighthavealookatThinkingrock(http://www.thinkingrock.com.au/).IthasallneededGTDfeaturesanditscrossplatform(Win/Macnotsureaboutamobileapp).ReplyIusepocketinformant.comforGTD.ItisthebestandintegrateswithmycalendarReplyYoumissedNirvanaathttp://www.nirvanahq.comReplyIaminthegroupoffolkswhoarelockedintoOutlookbycorporateIT.I’velearnedtoadaptmyGTDapproachtotheTasksfeaturewithinOutlookandIreallylikehowIconnectemailtasks.I’veevenwrittensomemacrostoautomatetaskfunctions.OnemacroasksmeifIwanttocreateataskaftersendinganemailandifIdo,theemailisembeddedwithinthetask.Greatforfollowup.Anothermacroallowsmetoselectmultipletasksandmovethemforwardintothefutureallinoneclick.Mypointisthatifyouareinthissituation,thereishopeforyou.ForthoseofyouusingOutlook,IhighlyrecommendMichaelLinenberger’sbooksandvideosforhowtouseOutlookasataskmanager.HisapproachcomplementsGTDbutisnotthesame.Istillhaven’tfiguredoutagoodwaytomanageprojectswithinOutlook,soIuseTrelloforthat.Itdoesn’tintegratewithOutlooktasks,howeverIuseTrelloonlyformanagingprojectlevelitemsandabove.ItmainlycomesintoplayintheWeeklyReviews.ReplyIhavetriedalltheappsandIliketheapproachthatmanyofthemtake.Forme,IkeepcomingbacktoFacileThings(http://facilethings.com).Itfollows,almosttoafault,theGTDpath.Itkeepsitsusersontherailsandeverythingisorganized.IthinkthebestfeatureisthatyoucanassociatetaskstoAreasofResponsibilityandGoalswithoutaddingmany,manylabels.Dogiveitatry,community.ReplyHi,greatround-upbutIthinkthere’sonemoregreatapp:FacileThingshttps://facilethings.com/ApartfromsupportingthebasicGTDworkflow,itfeaturesareasofresponsibility,horizonsoffocus,andweeklyreview.ReplyMyprimarytoolisPodio,whichIneverseeonGTDapplists.IpreferitbecquseIhavefounditneqrlyinfinitelycustomizqble,qndithasbeenabletogrowwithmeasIhaveevilvedmyGTDsystem.Reply2Do–MuchbetterthanallexceptmaybeOmniFocusReplyIthinkyouforgottoincludeASANA.AsanaisagreatcrossplatformwebbasedappthatishighlyinfluencedintheGTDmethodology.OneofthemainfeaturesthatAsanahasistheMyTasksWindowthatyoucanputallyourNextActions.Indeed,theMyTaskwindowhavethesectioncalled“New”thatworksasarapidcapturetool;andthenyoucancategorizeinprojects/contextsetc.Intesamewindowofmytaskyoucanhidethe“later”tasks(toofaraway)anditautomaticallyputyournext-7-day-Taskin“upcoming”.Whenthedeadlineismet,itautomaticallygoesto“today”(nextactions).Youcanuseprojects,asyourspecificGTDprojects.Indeed,youcanhaveanasanaprojectnamedprojectlistandlinkallinternalprojectswithinasanaenvironment.Youcanusetagsforcontexts;andifyoupayyoucanusealsocustomfiltersforit.Two“not-so-known”featuresthatAsanahasthatarehyperGTD-ishare:1)linkingwithinAsana,and2)abilitytoasignonetasktodifferentprojectsandtasks.Thefirstoneallowsyouhavetaskslinkedtoothertasksinthesameordifferentprojects.Thesecondoneallowsyoutohavethetaskondifferentprojects/context,andwhenitisclickedasdoneischeckedinallprojectsatonce.ThatissuperGTD-ishbecauseyoucanhaveaNextActionthatisa“fixKitchencabinet”whichyoucanfindifyougotoyourSOMEDAY/MAYBElist,yourgoallistsofbeingmorepresentwithyourfamily,yourcontext(tag)listofHOME,andyourhomerenovationprojectlist.Reply{"email":"Emailaddressinvalid","url":"Websiteaddressinvalid","required":"Requiredfieldmissing"}SearchSearchx