Improve Work Efficiency With These 5 Simple Steps - Brosix

5 Steps to Improve Your Work Efficiency · 1. Implement a To-do List · 2. Improve Communication · 3. Reduce Multitasking · 4. Maximize Downtime · 5. LogintoControlPanelDon'thaveaprivatenetworkyet?SignupForgotyourpassword?LogintoWebAppTogglenavigation|blogSolutionsBROSIXFORYOURTEAMRemoteWorkFinancialHealthCareInsuranceITFeaturesADMINISTRATIONANDCONTROLPrivateteamnetworkWebControlPanelUserActivityLogNetworkConnectionsFeaturesControlManageteamusersChatAppsControlControlAccountChangesChatRoomControlsSECURITYDataSecurityLevelsMultipleAdministratorsUserActivityHistoryExpirationAntivirusREAL-TIMECOMMUNICATIONTextchatChatRoomsAudiocallsVideocallsBroadcastMessageMobileFeaturesBRANDLiveChatCustomLogoTechnicalSupportTEAMWORKANDPRODUCTIVITYFileTransferScreensharingScreenshotWhiteboardOfflinetextmessagesChatHistoryChatRoomsforGroupsNotificationsAPIWelcomeModulePricingDownloadSupportLoginRequestDemoSolutionsRemoteWorkFinancialHealthCareInsuranceITFeaturesADMINISTRATIONANDCONTROLPrivateteamnetworkWebControlPanelUserActivityLogFeaturesControlManageteamusersChatAppsControlControlAccountChangesChatRoomControlsSECURITYDataSecurityLevelsMultipleAdministratorsUserActivityHistoryExpirationAntivirusREAL-TIMECOMMUNICATIONTextchatChatRoomsAudiocallsVideocallsBroadcastMessageMobileFeaturesBRANDLiveChatCustomLogoTechnicalSupportTEAMWORKANDPRODUCTIVITYFileTransferScreensharingScreenshotWhiteboardOfflinetextmessagesChatHistoryChatRoomsforGroupsWelcomeModulePricingDownloadSupportLoginRequestDemoProductivityDecember9,2019NikolaBaldikov5StepstoImproveYourWorkEfficiencyWhileemployerslookformanyqualitiesinanemployee,it’shardtolookpastsomeonewho’snotonlyhard-workingandproductive,butalsoefficientinwhattheydo.Butitbegsthequestion–ifyourefficiencyislaggingandyou’relookingtoboostit,whatdoyoudo?Startbybreakingdowntherootcausesofyourinefficiencyandpoorproductivity.Consider,forexample,thingslike:YourpersonalorganizationalhabitsThecommunicationchannelsyouemployThetoolkitatyourdisposalToomanydistractionsBurnoutortoomuchtimeintheofficeWhileittakestimetomakeseriousprogress,therearethingsyoucandotodaytoimproveworkefficiencyand,asaresult,showyourcompanythatyou’reavaluablepartoftheteam.Ifyou’rereadytofinallyimproveyourefficiencyatwork,checkoutthesestepsbelow!TableofContents1.ImplementaTo-doList2.ImproveCommunication3.ReduceMultitasking4.MaximizeDowntime5.KeepDistractionsontheOutsideConsiderTheseQuestionsTheWrap-up1.ImplementaTo-doListRegardlessofyourfield,position,orplaceofemployment,thefactremainsthatyourdayisfulloftasks.Whichoneswillyoucompletefirst?Whichonesaremostimportant?Howwillyouremainonschedulethroughouttheday?Ifyoudon’thaveato-dolist,youmayfindyourselfprioritizingthewrongtasksoroverlookingonesthatrequireyourimmediateattention.Asaresult,yourworkefficiencyslipsandyourproductivityfallsoffthemap.Luckily,it’seasytocreateato-dolist.Youcandoittheold-schoolwaybyputtingpentopaper,mappingoutyourtasklist,andcheckingoffitems.Oryoucouldintegratetechnologyintotheprocessbytakingadvantageofoneofthemanyappsdesignedtokeepyouontrack.AndnodoubtoneofthetopplayersisTodoist.Infact,it’sbeenselectedasaneditor’schoicefromPCMag,writing:“Ifyou’relookingforthebestto-dolistapp,onethatworksonallyourdevices,hasgreatfeaturesformonitoringyourproductivity,andletsyougeekoutonorganizingeverythingyouhavetodo,Todoistisforyou.”2.ImproveCommunicationWorkdaysarefullofpotentialtime-drains–clutteredworkspaces,unproductivemeetings,andsocialmedia,justtonameafew.Communicationwithcoworkers,clients,andprospects,however,shouldn’tbeoneofthem.Effectivecommunicationisfundamentaltoworkplaceproductivity.Butimprovingcommunicationwon’thappenovernight.Norwillithappenonitsown.Firstthingsfirst–definewhatisandisn’tworkingregardinghowyourteamcommunicates.Areyouwastinghoursonendmeetingwithcoworkersin-person?AreyouspendingtoomuchtimeonconferencecallswhenaquickIMorevenemailcouldaccomplishthesamething?Eitherway,youneedtoimplementasystemforfixingwhat’sbroken.Thatcouldmeanaseminarorteam-buildingcenteringaroundteamcommunication.Oritcouldjustmeanimplementingtherightteamcommunicationsoftware.Onthatlatterpoint,considerenterpriseinstantmessaging.Business-orientedinstantmessengersfeatureavarietyofchannels,meaningrightoutoftheboxthere’samediumtosuitanytypeofworkplacecommunication.Textchatsandchatroomsareperfectforfree-flowingorongoingconversations,yes,no,orshortanswerquestions,ororganizingdiscussionspacesbyproject,team,department,orevenlocation.Voiceandvideochat,ontheotherhand,areidealforinstanceswhenyouneedtoreplicateamorepersonalconnection,butin-personcommunicationiseitherimpracticalorimpossible.Emailandin-personcommunicationstillhavetheirplace.Forexample,ifit’snoturgentoryouneedtocopymultiplerecipients–sendanemail.Ifyou’vegotbigortransformativenewstoshare,thenconsideranin-personmeeting.Dependingonthenatureofthecommunication,somechannelsjustmakemoresensethanothers.Butit’suptoyoutohavethetechnologyatyourdisposaltomakethatdetermination.3.ReduceMultitaskingGivesingle-taskingatry!Researchshowsthatmultitaskingreducesefficiencyandproductivity.Switchingbackandforthbetweentasksandtabsleadstoalagtimewhileyourbraintransitionsbetweeninformation,costingupto40%ofone’sproductivetime.Butlet’sfaceit:intoday’sever-dynamicworkplace,youcan’tcompletelyavoidit.Soit’suptoyoubemoreintelligentandresourcefulabouthowyoumultitask.Tomaximizeyouronlineworkflow,limitthenumberofopentabsinyourbrowserwindow.Eachopentabisanavoidabledistraction.What’smore,opentabsnotonlymakeitharderforyoutofindinformation,butalsonegativelyimpactyourdevice’sRAMbyconsumingmoreworkingmemory.Intheend,bothyouandyourdevice’sefficiencyslip.Considerhowyouworkwithyouryourteam,aswell.All-in-onecommunicationandcollaborationplatformsempowerreal-timecommunicationwhilefacilitatingmeaningfulteamworkwithinoneunifiedplatform.Couplingtoolslikeavirtualwhiteboard,instantscreenshot,remotedesktopandunlimitedsizefiletransferwithreal-timecommunicationleadsto:LessswitchingbackandforthbetweencollaborationIMfeatures,restrictivefile-sharingplatforms,andunsecurechatapplicationsDeeperfocusandconcentrationontasksandcollaborationAreducedlikelihoodofdatafallingintothewronghandsIncreasedefficiencyandproductivityWhileyoumaynotbeabletoavoidmultitaskingaltogether,youcanbesmarterabouthowyouapproachit.4.MaximizeDowntimeMuchinthesamewaymultitaskingisheretostay,soisyourtaskload.Butthere’sonlysomuchtimeinaday.Andyourbrainhasevenlessproductivetimeandcapacity.Soyou’vegottopinpointwaystoworksmarter.Workonthego–Commutetimesaregrowing.Butinsteadofscrollingyournewsfeed,usethattimetomanagetheday’sto-dolist,replytoinstantmessagesandemails,orbrainstorm.Today,mobileteamcommunicationappsnotonlykeepyouintouchwithyourteam,butensurecollaborationtranspireswhereveryouare.5StepstoImproveYourWorkEfficiencyClickToTweetWorkinintervals–Whetherits25-minutesprintsor90-minuteintervals,aimyourfocusonasingletaskorjobwithnodistractionsorinterruptionsforashortperiodoftime.Thentakeadesignatedbreaktorecharge.Don’tcramaweek’sworthoftasksintoonedayandthentrytocompleteitallwithoutbreaks.WorkonYourself–Whenyouhavedowntimeatwork,spenditonyourhealthandwell-being.Takeabreakfromscreensanddevicesandconsiderreadingabookordoingsomebrainactivities,physicalexercises,oryoga,forexample.5.KeepDistractionsontheOutsideSmartphones,socialmedia,clutteredworkspaces,andover-connectednesscanwreckyourefficiencyfasterthanthenextnotification.Butwhiledistractionsarepracticallyunavoidablethesedays,therearestepsyoucantaketoreducethem.Mitigateinterruptions.AsthemajorityofU.S.workerscan’tresistsocialmedia,placeyoursmartphoneoutofsight.Turnoffnotifications.Considerdeletingsocialmediaappsduringtheworkweek.Removebrowserlinkstoandsignoutofsocialmediaaccounts.Payattentiontoyourworkenvironment.Organizeyourworkspace.Haveallyouressentialshandy.Useyourto-dolisttostructureyourday.Andifyou’reworkingfromhome,considercarefullyeverythingfromyourdecortoyourwardrobeandplaylist.Disconnectfromtimetotime.Theincreasedconnectivityandtransparencyofreal-timecommunicationhasbeenagame-changerforworkplaceefficiency.Butsometimesyoujustneedtogetworkdone.Whenthat’sthecase,signoutofemailandmessagingapps,disconnectyourdevices,anddowhat’snecessarytogettodone.Don’tbeadistraction.Mostconversationscanwait.Payattentiontoyourcolleagues’visualandvirtualcues–headphoneson,intensefocus,oruserstatus,forexample.Justbecauseyoucanmeetin-personorchatdoesn’tmeanyoushould.Youmightalsolike:HowtoStayOrganizedatWork9Best PracticestoInspireTeamCreativity4ObstaclestoBuildingRealTeamCultureandHowtoConquerThemConsiderTheseQuestionsNowthatyouhavesometangiblemethodstoboostworkefficiency,it’stimetotakeastepintherightdirection.Likemostthingsthough,improvingefficiencyandproductivityisaprocess,andonethattakessomeself-examination,astrategy,commitment,andtime.Considerthesefivequestions:Haveyoupinpointedwhyyou’relackingahighlevelofefficiency?Doyouhaveasysteminplacenotjustforimplementingthefivestepsabove,butforstickingwiththemforthelonghaul?Howwillyouensurethattechnologyboostsyourworkplaceefficiency,insteadofaddingmoredistraction?Wouldenlistingthehelpofacoworkerorsupervisorbetterhelpyoureachyourgoals?Whatmeasureswillyouimplementtomonitorprogress?Whilenotalwayseasytoanswer,thesequestionsarecrucialtoprovidinganideaofwhereyoustandatthemoment,gettingoffontherightfoot,andimportantly,stayingontrack.5StepstoImproveYourWorkEfficiencyClickToTweetTheWrap-upEveryonewantstoimprovetheirworkefficiency,butturningthatintorealityisofteneasiersaidthandone.Buttryingandfailinginthepastisn’tareasontogiveupnow!Byputtingintoactionthefivestepsabove,andthencarefullyconsideringafewquestionstoguideyoualongtheway,you’llfinditeasierthanevertoreachahigherlevelofefficiencyandproductivityinyourwork.Doyouhaveanytipsforimprovingworkefficiency?Whatotherstepswouldyouaddtothislist?Shareyourthoughts,advice,andguidancewithus!NikolaBaldikovNikolaBaldikovisaDigitalMarketingManageratBrosix,specializinginSAASmarketing,SEO,andoutreachstrategies.Besideshispassionfordigitalmarketing,HeisanavidfanoffootballandIlovetodance.ConnectwithhimonLinkedInorTwitterat@baldikovnPreviousFlockvs.Slack–WhichChatSolutionisRightforYourTeam?EmailvsInstantMessaging–10ReasonstoMakeIMYourGo-ToNextYoumayalsolikeTeamUpdates:KeepingThemShortandEfficie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