10 Ways to Improve Team Efficiency And Productivity | HR Cloud

1. Set and track attainable goals. · 2. Clarify roles and tasks · 3. Give and receive feedback · 4. Don't let meetings ruin your productivity · 5. Tweet 10WaystoImproveTeamEfficiencyAndProductivity|HRCloud EmployeeEngagement HRManagement Apr 27, 2021 Quicklinks 1.Setandtrackattainablegoals. 2.Clarifyrolesandtasks 3.Giveandreceivefeedback 4.Don’tletmeetingsruinyourproductivity 5.Fromanadobeofidlenesstoaspaceofperformance 6.Enhanceproductivitybycommunicatingeffectively 7.Bringalltheprojectsyourteam’sworkingonunderoneroof 8.Measureeverything 9.Don’toverdo... 10.…anddon’tstop Summary AccordingtoaCareerBuildersurvey,about75percentofemployerssaythatmorethantwohoursofefficientworkarelosteveryday.Butitisnotalwaysobviouswhatexactlykillsyourteamproductivity.Let’sbreakdownhowutilizingthefollowingtipscanhelpyourteammatesbecomemoreproductiveandefficient. Ifyouenjoyedthispost,signupforaFreeTrialofoursoftware! “Workisaprocess,andanyprocessneedstobecontrolled.Tomakeworkproductive,therefore,requiresbuildingtheappropriatecontrolsintotheprocessofwork.” ―PeterF.Drucker,Management:Tasks,Responsibilities,Practices   1.Setandtrackattainablegoals. First,youhavetostepbackandthinkaboutwhatexactlyyouwantyourteamtobeworkingon.Definekeygoalsandtakeintoconsiderationyourteam’scapacitytoexecuteonthem.MakesureyouhaveprocessesinplaceandconsiderHRworkflowsoftware,totrackyourprogress. Inthemeantime,don’tforgettokeepthegoalsattainable.Assigningonelargeprojectevenwithareasonabledeadlinecouldbeoverwhelming.Alternatively,breakinglargeprojectsintosmalleriterationsshowsclearprogressandmotivatesteammatesastheymovetowardthefinalproduct. 2.Clarifyrolesandtasks Thenextstepismeetingwithyourteammembersone-on-onetocommunicatetheprioritiesandexpectationsfortheirroles.Firstofall,describethetoptwoorthreehigh-prioritytasksyouwantthemtofocuson.Thenestimatethetimeyouremployeesshoulddevotetothesetasks.Atthesametime,helpthemunderstandthequalityoftheworkyouareexpecting.Thenmakesuretoexplaintheresultyouaretryingtoachieve.Andfinally,getoutoftheirway—giveyouremployeesthefreedomtoworkinthebestmannerpossible. 3.Giveandreceivefeedback AccordingtoexpertsfromUSEssayWriters,youneedtodevelopacultureoftrustinyourteam,providingconstructive,meaningfulfeedbackonaregularbasis.Forinstance,askaboutthechallengesyouremployeesface,howyoucanhelpthemslicetheirtimemoreeffectively,andwhethertheyneedmoreresources.Don’thesitatetousethefollowingquestionsinordertomakethefeedbackprocesseasier: --Aretheestablishedobjectivesstillrelevant? --Isthereanyprogressonthework?Ifnot,why?Dosomediggingtouncovertherootoftheproblem. --Istheworkloadachievableandmanageable? Performancemanagementsoftwarehelpsmakesuretheprocessiseffectiveandallemployeesareperformingtothebestoftheirability. 4.Don’tletmeetingsruinyourproductivity Improvethewayyourunmeetings.Althoughmeetingshaveabadreputationintermsofperformance,youdefinitelyneedthemtoshareinformationandmakedecisions.Inviteonlythosepeoplewhoneedtobeinvolved,createagoal-orientedagenda,andsumupeverymeetingwithclearresolutions.Asaconsequence,thenumberofexcessivemeetingswillgraduallydecrease. Don’tbeafraidtoexperiment.Asanillustration,holdastand-uporwalkingmeeting.Evenifapositiveshiftinteamproductivityisnotquiteobvious,youwilldefinitelybenefityourhealth.  Geta$5GiftCardforFree! Yourtimeisvaluable.Book(andattend)yourdemoofHRCloud. RequestaDemo   5.Fromanadobeofidlenesstoaspaceofperformance Reorganizeofficespaceifemployeesareuncomfortablewiththepresentlayout.Howexactlyshouldyoudoit?Well…Onlyyourteamandyourtypeofworkflowknowtheanswer.  Forexample,youcaninvestinofficecocoons.Distractionsareoneofthebiggestproductivitykillers.That’swhycreatingcomfortablespacesforpeopletotakeshelterin,helpsthemstayfocusedintheoffice.Orsupplyyourworkerswithstand-capableworkstations.AstudyfromtheTexasA&MHealthScienceCenterSchoolofPublicHealthfoundthatworkerswiththistypeofdeskwereabout46percentmoreproductivethanthosewithtraditional,seateddeskconfigurations.Itisyourworkspaceattheendoftheday.Soarrangeithoweveryoubelievewillkeepyourcreativityflowing. Themoreawareandengagedyouremployeesare,themoreproductive!Consideremployeeengagementsoftwaretooptimizethatconnectionwiththosewhoworkforyou. 6.Enhanceproductivitybycommunicatingeffectively Oneofthekeystoworkingmoreefficientlyistogetasinglecommunicationsystem.ThisideaissupportedbythefactthatalmosthalfofUSworkersprefertocommunicatewithcolleaguesonline,savingonproductivity. Improvingemployeeexperiencedoesn'tneedtobedifficult-orexpensive! Learnhow   Theidealcommunicationsystemforyourcompanyisateammessenger.Everyteamcanfindthebestsolutiondependingonitsneeds. Itwillbetheuniverseofyourteamwhereyouwon’tgetdistractedbychattingwithrelativesorfriends. 7.Bringalltheprojectsyourteam’sworkingonunderoneroof Teamworkmaybecomemessyandmixedupwithoutacentralizedspacetomanageprojects.Inthesameway,collaborationsoftwareisespeciallyimportantifyourcoworkersarelocatedindifferentofficesandworkremotely.Theproblemisthatitcanbeeasytobecomeconfusedaboutwhereallprojectdataislocated,whoisdoingthetasks,howfaralongtheyareintheprocessandhowmuchworkisleft. Havingareal-timeplanningtoolthatisaccessiblefromeverywhere,yourteamwon’tgetsuckedintohoursofmeetingsandemailcorrespondence.ProjectmanagementsoftwaresuchasBasecampordroptaskcanhelpyoucoordinatealltheactivityinoneeasy-to-manage,web-basedtool.  8.Measureeverything Ifyoucan’tmeasureit,youcan’timproveit.Sokeepaneyeonthemetricsthatmatterforyourteam.Forinstance,analyzerecentchangesinproductivity,salesandincome,orinspectthelateststaffretentionrates. Whatyoushouldrememberisthatimprovinginternalcommunicationbringslong-termreturns.Butasamanager,youshouldunderstandthehalfwayresults.Ifyouarenotsatisfiedwiththem,trytoutilizeothertacticsonimprovingteamcommunication.Otherwise,ifyounoticeapositivetrend,scaleyourefforts. 9.Don’toverdo... Lessismore.Therecanbetoomanytools,tips,ortacticsthecompanyutilizesatthesametime.Eventually,everycompanyshouldunifythesoftwareitsworkersuseandtheproductivepatternofworkflow.Withoutpre-establishedbusinessprocessesattheoffice,productivitybecomeshindered,insteadofgettingimproved. 10.…anddon’tstop Productivityisneveranaccident.Ifyouswinglikeapendulumwhiletryingtoimproveyourteamproductivity,theonlygoalyou’llreachiswastedtime.Inordertogrowproductivityattheworkplace,youneedtoconstantlymonitoryourcompany’sworkflow,andneverstop. Summary Productivityisnotjustaboutfocusingonremarkableproficiency.Itisnotallaboutperfectlymanagingeveryminuteofthedayeither.Productivityisacomplexprocess,involvingmultiplecorporatedisciplines.Butaslongasyoutakeintoaccounttheaforementionedtips,youwillbeabletochangeyourteamperformanceforthebetter.   ReadthefullreviewonHRCloud.  AboutAuthor: ThisarticleiswrittenbytheMarketingTeamofHRCloud. HRCloudisaleadingglobalproviderofApplicantTracking,Onboarding,Offboarding,Communications,Engagement,Recognition,andFinancialWellnesssolutions.Itspowerfulanduser-friendlysoftwareeliminatesmanual/paperprocesses,increasesemployeeproductivityandengagement,improvestimeandcostsavings,andreducesregulatorycompliancerisk.  Backtotop KeepReading HowtoRemoveDistractionsWhileWorkingRemotely Whetheryou’vebeenworkingfromhomeforyearslikeIhavemanagingGreat.comor 9TipsonHRInteractionsforMillennials Findingajoboftenappearstobeanextremelydifficultprocess.Youneedtoforesee WritefortheHRCloudBlog! JoinsomanyothertalentedHRprofessionalsbycontributingtotheHRCloudblog.Tolearnmore,viewourblogguidelinesnow. Seemore LikeWhatYouHear? We'dlovetochatwithyoumoreabouthowHRCloudcansupportyourbusiness'sHRneeds. RequestaDemo Weusecookiestoimproveyourbrowsingexperience.Bycontinuingtousethiswebsite,youagreetoouruseofcookiesinaccordancewithourprivacypolicy. OK