How to Build a Productive System with Evernote to Get Things ...

Getting Things Done is a time management method, described in the book of the same title by productivity consultant David Allen. The method is often referred to ... GetstartedOpeninappSandocheADITTANESigninGetstarted784FollowersAboutGetstartedOpeninappHowtoBuildaProductiveSystemwithEvernotetoGetThingsDoneBemoreproductivetoenjoyastress-freelifeSandocheADITTANEJan11,2019·12minreadInabusyworld,it’simportanttotakechargeofyourowntimetobeabletolivefreelyandwithoutstress🙂.Ipersonallystartedtoworkonmyproductivity10yearsago,inmyfirstyearsofcollege,inordertofindagoodbalancebetweenstudy,studentclubsprojects,andparties😬!I’vebeenimprovinganditeratingmyownprocessyearafteryear,firstoffline,thenitgotonlineusingEvernote.It’sonly4yearsagothatIfinallyfoundmyperfectproductivesystem!I’mgoingtosharemineinthispostandhowtobuildyourswithoutlosing10yearsofyourlife.GettingThingsDone📝GettingThingsDoneisatimemanagementmethod,describedinthebookofthesametitlebyproductivityconsultantDavidAllen.ThemethodisoftenreferredtoasGTD.ThegoalofGTDistoreducethestressbyunloadingyourmindfromthingstodobyrecordingthemexternally.BeforeknowingaboutGTD,Iwashavingpost-itsinmydesks,sometasksinmyemailboxasunreademails,andsometodolists🤪.EveryweekIwastryingtoputthesetaskintoanA4papersheetdividedinto7columns,oneforeachday.Itworkedmoreorless,exceptthateverydayIhadsomeremainingtasksfromthepreviousdaythatIhadtomoveittoanotherday!AlsowhentravelingIalwayshadtokeepthispaperwithmetoavoidloosingit!OnedayafriendofminetoldmeaboutTheSecretWeapon(TSW).Thiswasthedaywhichchangedmylife🙌!Source:https://thesecretweapon.orgGTDisamethodthatcanbedonewithanytoolandTSWexplainshowtouseEvernotetogetthingsdone!Thisisprettyamazing.IinviteyoutochecktheofficialwebsiteifyouwanttobeaTSWexpert:TheIssueAndreassaid,viawebform:"THANKYOUFORTSW.I'veearliertriedtodoGTDandwithEvernote,butthisisthefirst…thesecretweapon.orgIfyoudon’thavesomuchtimejustreadthispost,itwillgiveyouenoughinformationtogetstarted!GTDinanutshellThefollowingflowchartdescribestheGTDmethod.GTDworkflow—Source:https://www.slideshare.net/su_vijay/workflow-for-getting-things-doneAfewdetailsforbetterunderstanding:“Stuff”shouldcomefromanysources:yourcolleagues,friends,emails,postits,basicallyanything.Ipersonallycalltasksactionableitems.Shorttasks(lessthan2minutes)shouldbedonedirectlyifpossible.Actually,youcanstoptoreadnowandstarttogetthingsdoneusingacalendarandanotebookbutifyoucontinueyoucanseehowtodoitwithEvernote.NotethatwithEvernoteyoucanmanagethefullworkflow(managingprojects,tasksandcollectinformation)exceptthecalendar,IpersonallyrecommendtouseGoogleCalendaroranotheralternative.Evernoteforabetterproductivity📗Evernoteisanotetakingtool.It’sbasicallyawaytoreplacenotebooks.YouuseEvernotetostoretext,sounds,images,anddocuments.Everythingissavedintheircloudandsyncedacrossallyourdevices😎.WhyEvernoteforProductivityTherearemanynote-takingappssuchasOneNotefromMicrosoft,KeepfromGoogleorNotesfromApplebutEvernoteispowerfulmainlyforfourreasons:Itworksonmanyplatforms(OSX,Windows,Android,iOS,Web)andthenotesaresyncacrossdevices.Ithasmanyextensionsforyourbrowser(tosaveawebsitetoEvernoteforexample)andanAPItobuildappsontop.Ithasanemailaddressyoucanforwardemailsto.Itusestags,andnotebooks,soyoucanorganizeyournoteasyouwishandcreatepowerfulsavedsearches.Youwillunderstandlateronwhythesefourreasonsmakeitperfectforproductivity📈.GetstartedwithyourproductivesystemFirstthingistoinstallEvernoteinyourdesktop(andmobile),it’salotmoreconvenientthanthewebversion.Thencreateanaccount!BestNoteTakingApp|OrganizeYourNoteswithEvernoteEvernoteistheappthatkeepsyournotesorganized.Memosaresyncedsothey'reaccessibleanywhere,andsearchableso…evernote.comEvernotehastwodifferentbutpowerfulusecases.Bothwillimproveyourproductivity.Firstusecase:collectandstoreinformationanddocuments.Forexample,youcansaveyourbillsandinvoices,traintickets,hotelreceipt,moviestitlerecommendedbyyourfriends,yourfavouriterecipes,businesscards,blogpoststoreadlater,oranyadministrativedocument.Don’tworryyoucanputthemindedicatednotebooksthenyoucanalsofindthemthroughthesearch!Secondusecase:usingittomanageyourtasks,manageyourprojects!Letseehowtodoboth!👍GetyourEvernoteemailEveryEvernoteaccounthasanemailaddress,youcanuseittotransferyouremailsdirectlytoEvernote.Youcanfindmoreinformationhere.Thisaddresslookslikethisusername.8963c23@m.evernote.comyoucanfindit,afterloginin,onthebottomofthispage:https://www.evernote.com/Settings.actionSavethisemail,maybeyoucangiveatry!SetupyourNotebooks📚Let’sfirstsetupthenotebooks.Notebooksarelikefolders.InEvernote,youcanhaveuptotwolevelsofnotebooks(thestackandthenotebook).HereishowIpersonallystructuredmynotebookstocoverbothusecases(collectinginformationandmanagingtasks):.├──Tasks│├──Actionpending│└──Completed├──Studies│├──MOOCs│└──University├──Personal│├──Administrative│├──Drawings│├──Emails│├──Movies│├──Music│├──Recipes│└──Trips├──Professional│├──Businesscards│├──Entrepreneurship│├──Ideas│└──Inspiration└──MiscTheTasksnotebookcontainstwonotebooks:Actionpending—youcanaddinsidethisnotebookeachtasktodoasanote.Completed—youwilldropthetasksthere,representedbyanote,onceitisdone.ThenIhave4othernotebooksforcollectinginformation:TheinformationlinkedtomystudiesandtotheMOOCsIdo.Somepersonalinformation:invoicesforwarranties,administrativedocuments,someemails,moviesIwasrecommendedtowatch,…Professionalinformation:Businesscards,postsaboutentrepreneurship,everytimeIhaveanideaIjustwriteitthere,orIalsocollectdesigninspiration!Notethatyoucansavearticles/websitesveryeasilywiththeEvernoteWebClipperextension:Annotate,Save&SearchFullScreenCaptures|EvernoteWebClipperEvernoteWebClipperletsyousavefullpagescreencaptures,annotateimages,andsearchsavedpagesevenwhenyou're…evernote.comThelastnotebookisMiscit’sthedefaultnotebookwherethenotesgo(theonesthatyoudidn’tspecifyanynotebooktogotoortheonesyougotfromyourEvernoteemailaddress).Creatinganotebookisprettysimple,inwindows,justclickonthe“+”buttonnextto“Notebooks”(“Carnetsdenotes”inFrench).Ifyoudon’tmanage,checkthisdocumentation.SetupyourTags🔖Tagsareusedtofilteryourinformation/tasks,itisverypowerful,youcanappendasmanytagsasyouwishpernote.Also,youcancreateaverydeephierarchyoftags.Foradvancedfilters.HerearethetagsIuse:.├──What│├──Portfolio│├──GitNews│├──Blog│└──Studies├──When│├──!Daily│├──1-Now│├──2-Next│├──3-Soon│├──4-Later│└──5-Someday├──Where│├──@home│├──@work│└──@university├──Who│├──John│├──Didier│├──Aurelie│└──Dad├──Completiondate│├──#2018-10│├──#2018-11│├──#2018-12│└──#2019-01└──Specifictasks├──Toread├──Towatch├──Tolisten└──TovisitThemostimportanttagsaretheoneinside“When”,therestisprettyoptional:!Daily—Forthetasksthathavetobedoneeveryday(forexample,foryourmorningexercises).1-Now—ForthetasksIhavetodotoday.2-Next—ForthetasksIhavetodotomorrow.3-Soon—ForthetasksIhavetododuringthisweek.4-Later—ForthetasksIhavetododuringthismonth.5-Someday—ForthetasksIhavetodoafterthismonth(oranytime).ThetimescopeIuseispersonal,feelfreetoadjusttheonethatfitsyouthemost!Thankstothesetagsyoucanfilterandseethetasksyouhavetodotoday,tomorrow,duringthisweekorlater.Whenyouneedtomoveataskfrom2-Nextto1-Nowyouwillhavetoremovethetagandaddtheother.ThenIhavesomeothertags,thatIdon’tuseveryoften:What—Tofilterthetasksrelatedtoaspecificproject.Where—Tofilterthetasksrelatedtoaplace,forexample,[email protected]—TofilterthetasksyouhavetodowithsomeoneCompletiondate—Toknowwhenyouhavedoneaspecifictask,youwillunderstandwhylater.Specifictasks—Iusethesetagstoknowwhichofthecollected“Movies”,“Books”or“Music”,Istillhavetowatch,readorlisten.NotethatIusesymbolsornumber,it’sjusttofinditfasterusingtheautocompleteofEvernote.Creatingtagsisalsoprettyeasy,justclickon“+”nextto“Tags”(EtiquettesinFrench),thenyoucanjustdrag’n’dropthem.Ifyoudon’tmanageyoucancheckthedocumentation.Youcanfilterthenotesbygoingintothenotebookyouwantthenthetagyouwanttofilterwith.Youcanalsoaddadditionaltagpressing“CTRL”onWindowsand“COMMAND”onOSX.Also,youcancreatequeriesandsavethemusingsavedsearches.Wearenowready🎉!UseyourproductivesystemHereareafewusecasesthatIdoonadailybasis:Ireceiveanemailaskingmetofillthetaxform,I’lltransferittomyEvernoteemail.I’llopenEvernoteandadda3-SoontagandImoveittotheActionpendingnotebooknottoforgettodoitduringtheweek.SinceeverymorningIcheckthisnotebook,Iwillnotforget!IammeetingwithmyfriendandherecommendsmetowatchthemovieFirstman.IthencreateanotethatIputinthenotebookMoviesandIappendatagtowatch.AfewdayslaterIamlookingforamovietowatch,IjustopenEvernoteandshowonlythenoteswiththistag!Theseusecasesareprettybasicandhappenveryoften,youcanalsohandlemorecomplexusecaseswiththeWho,Where,What,andWherecombined.Itpersonallyneverhappenedtome!Now,youknowhowtosuperchargeyourlifewithEvernote,let’sseehowtomakeitsimplerusingthesupersecretweapon:Kanbanote.BringtheKanbantoEvernote⚡️Asyoucouldreadsofar,Evernotecandoalotofthings,butitcanbeannoyingtouseonadailybasisgoingbackandforthbetweentagsfiltersandnotes🙁.ThatiswhyIdecidedtobringtheKanbanviewtoEvernotebycreatingKanbanote.Iuseiteverydaytomanagemytasksandit’sanimportantandessentialpartofmyproductivesystem.IndeedIpromoteitbecauseIbuiltit,andIencourageyoutobuildyourowntoolifitdoesn'tfityou👍.Youcanalwaysgiveitatry,it’sfree:https://www.kanbanote.comKanbanote|EvernoteasaKanbanboardSavetimebygettingaquickKanbanviewofyournoteswww.kanbanote.comSetupyourKanbanFirst,loginintoKanbanote,youwillhavetojustloginwithyourEvernoteaccountandprovideyouremail.NotethatifyoucreatedyourEvernoteaccountwithyourGoogleaccountyouwillhavetoclickon“Createnewaccount”tobeabletologinbackwiththeGoogleaccount.Onceloggedinyouwillseethispage.Thenclickon“CreateanewList”andchoseaNotebookand/oraFilter.InmycaseIusethefollowingLists:Done—Notebook:Completed,and(optional)tag:#2019-01IuseacompletiondatetobeabletotrackhowmanytasksI’vedoneeverymonth.TodoNow—Notebook:Actionpending,andtag:1-Now.TodoNext—Notebook:Actionpending,andtag:2-Next.TodoSoon—Notebook:Actionpending,andtag:3-Soon.TodoSomeday—Notebook:Actionpending,andtag:4-Someday.Andthisiswhatyouwillget.KanbanotewillshowineachliststhenotesfromEvernotethatmatchesthenotebook/tagfilter.Youcanthenrepeattheactioncreatingnewboardsandothernotebooksorothertags.NotethatKanbanoterespectsyourprivacy🔐,nothingissavedexceptthetitlesofyourListsandBoards.Also,atthemomentIamwritingthispost,it’snotpossibletofilterwithmanytags.Thisfeaturewillbeimplementedinthefuture.ManageyourdailylifeandyourprojectswithKanbanoteOnceyourboardsareready,youcanuseKanbanotetocreate,edit,deleteandmovenotesaroundwithdrag’n’drop.YouwillnothavetogotoEvernotetochangethetagsornotebooksofyournotes.Itisveryeasyandconvenient.Ipersonallystartmydaycheckingmytasksandfinishthedayupdatingtheboardmovingthetasksaround!It’smyproductiveroutine,itworksverywellforme.Usually,Imovethetasksto“Done”assoonastheyaredone,thisbringmeapositivereward(tomybrain)thatmotivatesmetogetthingsdone🚀Addcolortoyourlife🎨Youcanalsochangethecolorofyournotebyaddingoneofthese“hashtags”tothetitleofthenote:#red#blue#green#yellow#purple#grey#orangeByadding#yellowtothetitle,thenoteturnstoyellowaftersaving!GettheProgressiveWebAppAProgressiveWebApp(PWA)islikeamobileapp,butyoucannotfindittothestore.It’sworkingverygoodonAndroidandnotyetverygoodoniOS.YoucaninstallitusingChrome,bygoingtohttps://www.kanbanote.com,login,thenclickonthemenubutton(thethreedots)andclickon“Addtohomescreen”.Orjustwaituntilyougetthefollowingpromptthatletsyouinstallit.IfyouwanttoknowmoreaboutPWA,feelfreetoreadmypostaboutit:https://medium.com/learning-lab/how-i-learnt-progressive-web-apps-in-a-month-and-implemented-it-635448ed1330AutomateyourlifeNowthatyouhaveeverythingyoucanmoveonestepfurtherbyautomatingtasks.YoucanconnectmanyappstoEvernoteusing:IFTTTorZapier—ServicestoconnectanyapptoEvernote,forexample,youcancreateanoteautomaticallywhensomeoneassignsyouonaGitHubissue,oryoucancreateanoteeverytimeyoucreateaGoogleCalendarevent.Thepossibilitiesarelimitless!Snoozever—AscriptthattransferssnoozedemailsfromGmailtoEvernote😉.What’snext?🤔Nowyouhaveeverythingsetup,whatcanyoudo?Believeme,ifyoubuiltasystemthatfitsyou,youwillnecessarilyunlockmorefreetime,whichmeansmoretimeto:Learnnewthings🎓Workonsideprojects📋Meetyourfriendsandfamily✌️Goout🎉Travel🌍Enjoylife🚀Ifyoulikedthispost,pleaseclicktheclap👏buttonbelowafewtimestoshowyoursupport!Also,feelfreetocommentandgiveanykindoffeedback.Don’tforgettofollowme!SandocheADITTANEHello,I’mSandocheAdittane.Ilearnaboutonetopiceverymonthandwriteapostaboutit!Follow5953595 5953ProductivityEvernotePersonalGrowthTimeManagementLifeLessonsMorefromSandocheADITTANEFollowHello,I’mSandocheAdittane.Ilearnaboutonetopiceverymonthandwriteapostaboutit!MoreFromMediumHowdopeopleorganizetheirdaytomaximizetheirproductivityorcreativity?Yu-ChungWANGFucktheFirstStepAnjaliPaulIyer6simplemorninghacksthatwillimproveyourlifeFrancisR.HowtoLaunchYourPodcastonAmazonAlexainJustaFewMinutes!VoiceAppsinVoiceAppsGettingBacktoWorkisPainful.Here’sWhyReedRawlingsTimeManagementisMorethanManagingSpinningPlatesLindaFinkleDealingWithProcrastination:4StrategiesThatActuallyWork(forme)SahKilicinTheStartupHowToTurnYourToDoListIntoAnActionPlanChristineDavis